2018: Food Vendors Application
The 37th annual
Artscape – America's largest free arts festival – returns July 20-22, 2018.
For 2018, Artscape is now accepting applications from food vendors in the Maryland. Artscape
is proud to feature a 100% local food program.
In recent years, Artscape organizers have applied an
overarching theme, relevant to both the arts and Baltimore City, into the
festival’s creative thinking. For 2018, we’re going back to the basics…ART and
celebrating Baltimore’s pop-up institution, Artscape. For “the year we didn’t
have a theme” we encourage artists and festival-goers to embrace Artscape for
what it is – a fully accessible, 100% FREE, world-class arts festival – right
here in the heart of Baltimore City.
Produced by the Baltimore Office of
Promotion & The Arts – the city’s arts council, events agency and film
office – Artscape is America’s largest free arts festivals, attracting 350,000+
attendees over three days. Artscape features 150+ fine artists, fashion
designers and craftspeople; visual art exhibits on and off-site, including
exhibitions, outdoor sculpture, photography, Artscape Gallery Network and the
$25,000 Janet & Walter Sondheim Prize; incredible live concerts on three
outdoor stages; a robust schedule of performing arts including dance, opera,
theater, film, experimental music and the Baltimore Symphony Orchestra; family
events such as hands-on projects, demonstrations, competitions, children’s
entertainers and street theater; and a delicious, Baltimore-proud menu of food
and beverage available throughout the festival site. Artscape’s total economic
impact on Baltimore City is $28.5 million.
Artscape takes place rain or shine,
and is open from 11am-9pm on Friday, July 20 and Saturday, July 21, and 11am-7pm
on Sunday, July 22. Artscape After Hours (Charles Street only, from Preston
Street to North Avenue) is open from 9-11pm on Friday, July 20 and Saturday,
July 21 nights.
* Grilling Vendors using charcoal/gas grills and/or deep fryers: $3,200.00
per 10'x10' space
* Cooking Vendors preparing food on-site with griddles or re-heating: $2,400.00
per 10'x10' space.
* Vendors offering pre-made items such as sandwiches and salads: $2,000.00 per
* Packaged/Novelty Food Vendors offering cookies, nuts, desserts, etc.:
$1,000.00 per 10’x10’ space (Note – NO COOKING OR ELECTRICAL)
* Food Trucks: $2000.00
* Artscape prohibits beer, wine or alcohol vendors. Artscape’s beverage
program and sales are managed and conducted exclusively through the festival
producer, the Baltimore Office of Promotion & The Arts, Inc. on behalf of
the Baltimore Festival of the Arts, Inc.
RULES AND GUIDELINES
* Vendors are required to load in and out during festival-approved hours only.
* Vendors are required to be open for business during all regular hours of
* Space fee, plus a separate refundable clean-up deposit of $250, is due upon
* Vendors may not share, re-sell, or sublet their space.
* Vendors may only sell approved non-alcoholic beverages (NO GLASS).
* NO Styrofoam serving or vending containers allowed.
Compostable or recyclable only.
* Vendors may only use the festival-approved Official Ice Vendor.
* Insurance: Accepted vendors must furnish BOPA with a Certificate of Insurance
for General Liability ($1,000,000/$2,000,000), by July 2, 2018. The
certificate needs to name Baltimore Office Of Promotion & The Arts, Inc.,
and the Mayor and City Council of Baltimore as additional insured, and state
that the coverage shall be primary to any insurance coverage held by Baltimore
Office Of Promotion & The Arts, Inc., and the Mayor and City Council of
Baltimore with respects to acts or omissions of the licensee.
* Food sold is required to be prepared and sold within the guidelines of the
Baltimore City Fire and Health Departments. Your name will be given to the Baltimore
City Health Department.
* Health Department requirements include: 1) hand wash sink
with hot water 2) compartment “sink” wash area 3) food is required to be
elevated at a minimum of 6” off the ground 4) temporary food permit from the Baltimore
City Health Department.
* Vendors are required to have a Health Department Permit for
Artscape posted on-site in their vendor booth/space.
* All food cooked on premise are required to have a 2A-10BC
Portable Fire Extinguisher. Deep Fryers are required to have a Class K
* Based on location, tenting and signage provided for most
– the festival is not able to provide free parking for its
artists, exhibitors, and vendors. Vendors with trucks required to be on-site
for production are handled on a case-by-case basis, dependent upon the festival
footprint and festival management.
* Artscape takes place rain or shine.
The deadline for submissions is Wednesday,
February 28, 2018.
Submitting an application does not
automatically imply acceptance. You will be notified by the selection committee
if your application has been approved and accepted, no later than March 30, 2018.
By submitting an application, you agree to all Artscape 2018 Terms And Conditions.
Have questions about applying to
Artscape? Attend the information session:
Tuesday, January 23, 2018 from 6-7pm
Creative Alliance (3134 Eastern Ave, Baltimore, MD 21224)
Session is designed to give anyone interested in submitting a proposal or
application for Artscape and/or Baltimore Book Festival an opportunity to ask
questions about the process, hear more about
requirements for submitting a proposal/application, learn more about the
festivals, meet up with potential collaborators and hear about locations in the
festival footprints that may offer
inspiration for proposals/applications.
The information session is approximately one hour in length; patrons are responsible for own parking. Please RSVP to firstname.lastname@example.org.
For more information, email email@example.com or call Susan Fortkiewicz at 443-263-4347.
Application Deadline: Wednesday,
February 28, 2018
Notification of Application Status: March
(Accepted Vendors) Signed Contracts
Due: Friday, April 27, 2018
(Accepted Vendors) Payment Due: Tuesday,
May 1, 2018
Accepted Vendors) Insurance Due: Monday,
July 2, 2018
Artscape: July 20-22, 2018
Sandy Lawler, Food & Beverage Manager (via email
or direct dial 443-263-4316).
Artscape’s Food Vendor Program is
a program of the Baltimore Office of Promotion & The Arts, Inc. (BOPA).
Artscape is produced by the Baltimore Office of Promotion & The Arts, Inc.
on behalf of the Baltimore Festival of the Arts, Inc.
The Baltimore Office of Promotion & The
is a 501 (c) 3 non-profit organization which serves as Baltimore City’s arts
council, film office, and events agency. By producing large-scale events such
as Light City, Artscape and the Baltimore
Book Festival, and providing funding and support to artists, arts programs
and organizations across the city, BOPA’s goal is to make Baltimore a more
vibrant and creative city.