Ends on February 28, 2018

ARTSCAPE 2018: Food Vendors Application 


The 37th annual Artscape – America's largest free arts festival – returns July 20-22, 2018. The Baltimore Office of Promotion & The Arts (BOPA) invites artists and artist collaborative groups to apply to have an artwork project commissioned and featured at this year’s festival.

For 2018, Artscape is now accepting applications from food vendors in the Maryland. Artscape is proud to feature a 100% local food program.

In recent years, Artscape organizers have applied an overarching theme, relevant to both the arts and Baltimore City, into the festival’s creative thinking. For 2018, we’re going back to the basics…ART and celebrating Baltimore’s pop-up institution, Artscape. For “the year we didn’t have a theme” we encourage artists and festival-goers to embrace Artscape for what it is – a fully accessible, 100% FREE, world-class arts festival – right here in the heart of Baltimore City.


ABOUT ARTSCAPE

Produced by the Baltimore Office of Promotion & The Arts – the city’s arts council, events agency and film office – Artscape is America’s largest free arts festivals, attracting 350,000+ attendees over three days. Artscape features 150+ fine artists, fashion designers and craftspeople; visual art exhibits on and off-site, including exhibitions, outdoor sculpture, photography, Artscape Gallery Network and the $25,000 Janet & Walter Sondheim Prize; incredible live concerts on three outdoor stages; a robust schedule of performing arts including dance, opera, theater, film, experimental music and the Baltimore Symphony Orchestra; family events such as hands-on projects, demonstrations, competitions, children’s entertainers and street theater; and a delicious, Baltimore-proud menu of food and beverage available throughout the festival site. Artscape’s total economic impact on Baltimore City is $28.5 million.

HOURS OF OPERATION

Artscape takes place rain or shine, and is open from 11am-9pm on Friday, July 20 and Saturday, July 21, and 11am-7pm on Sunday, July 22. Artscape After Hours (Charles Street only, from Preston Street to North Avenue) is open from 9-11pm on Friday, July 20 and Saturday, July 21 nights.

FOOD VENDOR PRICING

* Grilling Vendors using charcoal/gas grills and/or deep fryers: $3,200.00 per 10'x10' space
* Cooking Vendors preparing food on-site with griddles or re-heating: $2,400.00 per 10'x10' space.
* Vendors offering pre-made items such as sandwiches and salads: $2,000.00 per 10'x10' space.
* Packaged/Novelty Food Vendors offering cookies, nuts, desserts, etc.: $1,000.00 per 10’x10’ space (Note – NO COOKING OR ELECTRICAL)
* Food Trucks: $2000.00
* Artscape prohibits beer, wine or alcohol vendors. Artscape’s beverage program and sales are managed and conducted exclusively through the festival producer, the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.


APPROVED VENDOR RULES AND GUIDELINES

* Vendors are required to load in and out during festival-approved hours only.
* Vendors are required to be open for business during all regular hours of Artscape.
* Space fee, plus a separate refundable clean-up deposit of $250, is due upon acceptance.
* Vendors may not share, re-sell, or sublet their space.
* Vendors may only sell approved non-alcoholic beverages (NO GLASS). 

* NO Styrofoam serving or vending containers allowed. Compostable or recyclable only.
* Vendors may only use the festival-approved Official Ice Vendor.
* Insurance: Accepted vendors must furnish BOPA with a Certificate of Insurance for General Liability ($1,000,000/$2,000,000), by July 2, 2018. The certificate needs to name Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore as additional insured, and state that the coverage shall be primary to any insurance coverage held by Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore with respects to acts or omissions of the licensee.

* Food sold is required to be prepared and sold within the guidelines of the Baltimore City Fire and Health Departments. Your name will be given to the Baltimore City Health Department.

* Health Department requirements include: 1) hand wash sink with hot water 2) compartment “sink” wash area 3) food is required to be elevated at a minimum of 6” off the ground 4) temporary food permit from the Baltimore City Health Department.

* Vendors are required to have a Health Department Permit for Artscape posted on-site in their vendor booth/space.

* All food cooked on premise are required to have a 2A-10BC Portable Fire Extinguisher. Deep Fryers are required to have a Class K extinguisher.

* Based on location, tenting and signage provided for most cooking vendors.

* Parking – the festival is not able to provide free parking for its artists, exhibitors, and vendors. Vendors with trucks required to be on-site for production are handled on a case-by-case basis, dependent upon the festival footprint and festival management.

* Artscape takes place rain or shine.


The deadline for submissions is Wednesday, February 28, 2018. 

Submitting an application does not automatically imply acceptance. You will be notified by the selection committee if your application has been approved and accepted, no later than March 30, 2018. By submitting an application, you agree to all Artscape 2018 Terms And Conditions.

 

Have questions about applying to Artscape? Attend the information session:

Tuesday, January 23, 2018 from 6-7pm

Creative Alliance (3134 Eastern Ave, Baltimore, MD 21224)

The Information Session is designed to give anyone interested in submitting a proposal or application for Artscape and/or Baltimore Book Festival an opportunity to ask questions about the process, hear more about requirements for submitting a proposal/application, learn more about the festivals, meet up with potential collaborators and hear about locations in the festival footprints that may offer inspiration for proposals/applications.

The information session is approximately one hour in length; patrons are responsible for own parking. Please RSVP to artscape@promotionandarts.org

For more information, email sfortkiewicz@promotionandarts.org or call Susan Fortkiewicz at 443-263-4347.


ESTIMATED TIMELINE

Application Deadline: Wednesday, February 28, 2018

Notification of Application Status: March 30, 2018

(Accepted Vendors) Signed Contracts Due: Friday, April 27, 2018

(Accepted Vendors) Payment Due: Tuesday, May 1, 2018

Accepted Vendors) Insurance Due: Monday, July 2, 2018

Artscape: July 20-22, 2018


Questions? Contact Sandy Lawler, Food & Beverage Manager (via email or direct dial 443-263-4316).

Artscape’s Food Vendor Program is a program of the Baltimore Office of Promotion & The Arts, Inc. (BOPA). Artscape is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

The Baltimore Office of Promotion & The Arts is a 501 (c) 3 non-profit organization which serves as Baltimore City’s arts council, film office, and events agency. By producing large-scale events such as Light City, Artscape and the Baltimore Book Festival, and providing funding and support to artists, arts programs and organizations across the city, BOPA’s goal is to make Baltimore a more vibrant and creative city.

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