The Baltimore Office of Promotion& The Arts (BOPA) is inviting teen creatives to join the BOPA Youth Arts Council in order for Baltimore’s youth perspective to be heard in arts programming and policy. We are seeking creative young people between the ages of 14 and 19 who have an interest in the arts, writing, event planning, and education policy. An application with more information will be available online in August for youth applicants interested in being considered for the 2019 – 2020 school year.

BOPA will select a group of dedicated, arts-loving teens from across Baltimore City to serve on our Youth Arts Council. The council will be designed by and for teens to inspire and empower other local youth through arts programming and advocacy. The Youth Arts Council will also learn about education policy in order to advocate for equal access to the arts for all Baltimore City students. 

Benefits of being on the BOPA Youth Council:

  • Honoraria/Stipend (teens get paid!)
  • Develop leadership skills
  • Experience alternative methods of making and seeing
  • Organize exhibitions and events
  • Build policy knowledge
  • Engage with artists and arts professionals
  • and more!

 Teen Candidate FAQ:

1. Do you have to be an artist to join the youth council?

No, but an artist can be many things—an artist can write, perform, draw, cook, enjoy working with others towards a common goal, etc. These are all activities that BOPA considers art forms.

2. How will this help me with my professional career?

The Youth Arts Council is a great addition to your resume for college or future jobs. It says that you have worked at a major arts organization, have skills in public event planning, understand educational policy, and know how to collaborate with peers to achieve a goal. Working with other teens to problem solve and advocate for arts access helps to build critical thinking skills.

3. How often does the council meet?

The council will be meeting at least twice a month in addition to events listed below.

4. How long can a teen be a member of the youth council?

Teens who choose to can remain members of the Council for a two year term.

5. What will I get to do as a Youth Arts Council Member?


  • Attend a retreat at the end of October to meet with leading arts educators in Baltimore and Maryland.
  • Attend Light City/Baltimore Book Festival in November with a guide.
  • Attend Public Art Commission meetings to learn about public art projects in Baltimore in December.
  • Attend Baltimore Arts Education Initiative Meetings to add your voice to arts education policy in Baltimore Public Schools.
  • Get to visit museums and theaters in Baltimore City for free tours.

  The Baltimore Office of Promotion & The Arts is proud to present the 42nd Annual Baltimore Farmers' Market & Bazaar and is now accepting submissions for temporary Pop-Up vendors for the 2019 Market season. The Baltimore Farmers' Market & Bazaar is a producer only market.  Farmers chosen for the Baltimore Farmers' Market & Bazaar, are  chosen for their commitment to the Baltimore regional community with  growing and raising fine products, and keeping the Maryland farming  heritage alive. They are producers and growers, not re-sellers. The  BFMB supports the Maryland Market Money Program, SNAP, WIC, and Senior  Farmers' Market Nutrirtion Programs, and we hope for your participation in these important  programs. For more information, please contact the Maryland Farmers  Market Association <info@marylandfma.org>.As Maryland's largest producer Market, we operate on Sundays from April through December starting at 7AM to Noon. The Market is located outdoors, between Holliday Street, Guilford Avenue and Pleasant Street, off of the Pleasant Street exit of the Jones Falls Expressway (I-83). Contracts are for the complete season. Attendance is mandatory. Your space may be forfeited if more than 3 markets are missed.*Vendors must be set-up by 6:45AM and may not leave before 12:15PM. No moving vehicles allowed onsite between 6:45AM and 12:15PM. You must be off-site by 1:00PM. The Market takes place rain or shine.   

 *Current & Former Vendors*:

  • A new application is required every season 
  • Participation in past Market seasons does not guarantee one's acceptance for future seasons
  • The space you have been assigned to in past seasons is not guaranteed for future seasons   

Basic Guidelines Link :  http://www.promotionandarts.org/sites/default/files/ckfinder/files/2019%20Baltimore%20Farmers'%20Market%20Guidelines.pdf  Vendors may load in and out at approved hours only, as stated in the guidelines.* Vendors may not share, re-sell, or sublet their space.   * Vendors may only sell approved items. There is NO RESELLING allowed.  * Insurance: Accepted Food and Farm Vendors must furnish BOPA with a Certificate of Insurance for General Liability ($1,000,000/$2,000,000 typical with specifics for special insurance needs  listed on the contract if selected), and all Vendors must furnish a copy of their Automobile Insurance Card. The certificate needs to name Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore as additional insured, and state that the coverage shall be primary to any insurance coverage held by Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore with respects to acts or omissions of the licensee.* Any food sold must be prepared and sold within the guidelines of the Baltimore City Fire and Health Departments, and you must get and have your Health Department Permit posted on-site. 

NOTE: 3-Day Exhibitors (SOLD OUT)

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

Baltimore Book Festival / Light City 2019: Exhibitor Application 

IMPORTANT DATES

  • January 9, 2019 – ALL applications open at https://promotionandarts.submittable.com/submit
  • February 24, 2019 – last day to receive early-bird application fee
  • NEW: First week of October – Booth locations and Exhibitor Guidelines sent out during this week
  • November 1 – November 3, 2019 – Baltimore Book Festival, 12pm - 10pm
  • November 1 – November 10, 2019 – Light City 2019

GENERAL INFORMATION

New for this year:

  • Date change: This year’s festival dates are November 1-3, 2019 (the first weekend of Light City)
  • Tablers Name and Location Change: Single-Day Tablers are will now be known as 1-Day Exhibitors! There is no longer a Tablers Pavilion on Bicentennial Plaza. Each 1-Day Exhibitor will receive a 10’x10’ exhibit space around the festival footprint on the promenade in the middle of the action! There are a LIMITED number of 1-Day spaces available!
  • Timeline: Please see the above timeline for all changes to dates and deadlines. Please note that all of this year’s festival deadlines are significantly earlier in the      year. 
  • Special Note to 1- Day Exhibitors: There are a LIMITED number of Single-Day spaces available!
  • Special Note to 1- Day Exhibitors: Upon acceptance into the festival, date selection is on a first paid, first served basis. Please do not express your interest in participating on particular day on this application. 

Who can be an Exhibitor? (1-Day ONLY)

  • Authors/Booksellers/Publishers
  • Zines/Small Press
  • Educational Institution promoting literary arts
  • Sellers of literary/book-themed products such as journals, pens, jewelry,      clothing, stationary, e-readers, etc.
  • Those promoting a literary-oriented event or resource
  • An attraction with a literary connection (or related book)
  • Non-Profit or Cultural Organization: if your organization is not literary in nature,      you must propose a STRONG book-themed element as part of your display

Please note: 1-Day Exhibitors participate for a single day during the festival; Friday, Saturday, OR Sunday, from 12pm – 10pm. 

WHAT IS INCLUDED IN THE STANDARD EXHIBITOR PACKAGE

  • Festival-provided tent (10’ x 10’)
  • [1] 6' table per 10’ x 10’ of space
  • [2] chairs per 10’ x 10’ of space
  • Exhibitor sign
  • 24-hour roaming security
  • Listing in the event program, website and Press Kit
  • A comprehensive exhibitor guide (emailed pre-festival)
  • Please note: The Festival does NOT provide parking, but will supply a list of area      garages to selected exhibitors. Spaces can be reserved in advance by visiting http://www.baltimoreparking.com

EXHIBITOR GUIDELINES:

  • Cancellations: If an Exhibitor cancels before August 9, 2019, the Baltimore Office of Promotion & The Arts will refund the Exhibitor 50% of the booth fee.
  • Refunds: After August 9, 2019, refunds for application fees, equipment fees, etc. are not issued.
  • Please note: All spaces will be sold on a first come, first served basis. Each      exhibitor will be responsible for visiting the payment website to secure their space. When all spaces are sold out, any spaces that may be added are at the discretion of Festival management.
  • Stand-alone pop-up tents/extra tables are prohibited.
  • Unauthorized/unapproved use of any festival space is prohibited.
  • Exhibitor set-up is confined to the purchased tent space footprint.
  • Storage areas located behind or outside the tent footprint is prohibited.
  • No sound systems in tents. 
  • Participants agree that Baltimore Book Festival shall have the right to reproduce      digital images or the reproductions of selected artwork for publicity or      marketing purposes.
  • Exhibitors must keep their space open all hours of the festival, rain or shine.
  • 1-Day Exhibitors must have their tents open from 12pm – 10pm on their designated      day.
  • 80% of materials displayed, sold and distributed must be related to the literary arts.
  • Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion      of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.
  • Exhibitors are required close their tent walls each night. We will have festival      staff available to assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and artwork in their space overnight at their own discretion
  • Exhibitors violating the rules of this show or who fail to cooperate with the      Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

FEES:

Application Fee: 

  • $30 (includes Submittable Service Charge)

*The application fee is non-refundable*

Equipment Fees:

Please note: 1-Day Exhibitors may only rent one [1] 10’ x 10’space for one day. In order to exhibit for multiple days, you MUST purchase the 3-Day Exhibitor Standard Package

Friday 1-Day Exhibitor: $150

  • Standard (10’ x 10’ x 7’) Festival-provided tent
  • [1] 6 foot table
  • [2] chairs

Saturday 1-Day Exhibitor: $250

  • Standard (10’ x 10’ x 7’) Festival-provided tent
  • [1] 6 foot table
  • [2] chairs

Sunday 1-Day Exhibitor: $200

  • Standard (10’ x 10’ x 7’) Festival-provided tent
  • [1] 6 foot table
  • [2] chairs 

Standard Exhibitor Package includes:

  • [1] Exhibitor sign per 10’ x 10’ of space
  • [2] Exhibitor Credentials
  • 24-hour roaming security
  • Listing in the event program, website and Press Kit
  • A comprehensive exhibitor guide (emailed pre-festival)
  • Commemorative item for that year’s festival

Please note: The Festival does NOT provide parking, but will supply a list of area garages to selected exhibitors. Spaces should be reserved in advance.

Distribution of spaces are at the discretion of Festival Staff.


Your Space At The Festival

  • You must be open by noon (12pm) each day and remain open until the festival      closes each day at 10pm. 
  • Display: Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. The tents are of a number of different styles (such as 10x10, 10x20, 10x30, etc.) with most being larger tents shared by two      or more exhibitors. 
  • Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity      for your booth. The festival will not have extension cords to borrow, rent or purchase.
  • Lighting: The Baltimore Book Festival provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them      on. You may want to bring supplementary lighting for your display. 
  • Signage: The Baltimore Book Festival does provide individual signage for each exhibitor. You may bring signage and other printed collateral material.
  • Wi-Fi internet is not guaranteed to be available to collect payments. Please be prepared to useanother method to collect payments that does not require Wi-Fi access.

_

FOR FURTHER QUESTIONS PLEASE CONTACT: 

Kyree Jones | Festivals Coordinator 

Baltimore Office of Promotion & The Arts 

Phone: (410) 752-8632 

E-mail Address: KJones@PROMOTIONandARTs.org

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PLEASE NOTE: Media and corporate/commercial space is reserved for corporate sponsors/media outlets. Through their generosity, we are able to keep the Baltimore Book Festival free and open to the public. What constitutes "corporate/commercial space" or "Media Space" is at the discretion of the Baltimore Office of Promotion & The Arts. If you are interested in becoming a festival sponsor, please contact Tony Covington at 410-752-8632 or email TCovington@promotionandarts.org.

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Legal Agreement: 

BALTIMORE BOOK FESTIVAL 2019 PARTICIPANT - TERMS AND CONDITIONS 

These are the terms (the “Agreement”) that govern your attendance at and/or participation in the Baltimore Book Festival 2019 Event (the “Event”). By participating in the Event you (the “Participant”) agree to the following terms and conditions outlined below. 

1. Event Related Requirements. Participant will comply with all Baltimore Book Festival 2019 (the “Event”) -related guidelines and requirements as specified by the Baltimore Office of Promotion & The Arts, Inc. (BOPA). 

2. Exhibitor Space Regulations Participant may not re-sell, share or sub-let any portion of its exhibitor space to a third party. Failure to adhere to this term constitutes a breach of this agreement and will result in removal of the third party’s on-site presence at the Event. Unless prior approval has been obtained from BOPA, Participant may not play music or use amplified sound. 

3. Intellectual Property. Participant acknowledges and agrees that: (i) BOPA’s logos, trade names trademarks and service marks, e.g., Baltimore Book Festival (collectively “Marks”) are and shall remain the sole property of BOPA, (ii) nothing in this Agreement shall confer in Participant any right of ownership in BOPA’s Marks, and (iii) Participant shall not now or in the future contest the validity of the BOPA’s Marks. 

4. Assignment. Participant may not delegate his or her obligations hereunder, or assign this Agreement to any other person without the prior written consent of BOPA. 

5. Independent Contractor. Participant is an independent contractor and has no employee, partnership, co-venture, agent or other such relationship with BOPA, the Event, or the Mayor and City Council of Baltimore. 

6. Termination. Should the Participant fail to fulfill any of its obligations BOPA may, in addition to its other rights and remedies, in its sole discretion, terminate Participant’s participation in the Event upon written notice to Participant. 

7. Indemnification. Participant agrees to indemnify, defend and hold harmless the BOPA, the Baltimore Festival of the Arts, Inc. (BFAI), the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers relating to or arising as a result of any direct or indirect, willful, or negligent act or omission of the Participant, its employees, agents, or volunteers, EXCEPT for activities caused by the sole gross negligence of BOPA, BFAI, the City, its elected/appointed officials, employees, agents, and volunteers arising out of, relating to or resulting from participation in the Event. 

8. Limited Liability. BOPA, BFAI, the Event sponsors, and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Participant’s activities in connection with the Event.

9. Non-Waiver. Waiver of any term of this Term and Conditions or failure of BOPA to terminate this Agreement on account of any breach by Participant shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this Agreement by reason of any subsequent breach by Participant.

10. Insurance. The Participant is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by BOPA in such amounts, as participant may deem necessary. BOPA; the Mayor and City Council of Baltimore; and BFAI have no responsibility for any damage or loss of property of the Participant. Participants who do not carry a business Insurance policy, are encouraged to consider a one (1) day or multi-day event insurance for purposes of performing at the Event, which can be obtained from a qualified insurance company.

11. Severable. Each provision of this Agreement shall be deemed to be a separate, severable, and independently enforceable provision. The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.

12. Force Majeure: Notwithstanding any other provision of this Agreement, in the event that the performance of any obligation under this Agreement by either party is prevented due to acts of God, or any government restriction, wars, hostilities, blockades, civil disturbances, revolutions, strikes, terrorist attacks, lockouts, or any other cause beyond the reasonable control of a party, such party shall not be responsible to the other party for failure or delay in performance of its obligations under this Agreement. Each party shall promptly notify the other party of such force majeure condition and efforts will be made by both parties to reschedule the Event at a mutually convenient time, with the same terms as stated in this Agreement. The Baltimore Book Festival takes place rain or shine; however in the case of dangerously inclement weather, BFAI reserves the right to close the Event, which is a force majeure condition.

13. Further Assurances. Participant, upon notice from BOPA, shall sign, or caused to be signed all further documents, do, or cause to be done, all further acts and provide all assurances as may reasonably be necessary or desirable to give effect to the terms of this Agreement.

14. Taxes. Participant shall be responsible for all taxes, fees and assessments required by any applicable federal, state or local law in connection with participation in the Event.

15. Maryland Law. This Agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts. Furthermore, the parties agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City. 

16. Applications will ONLY be accepted through this form. Absolutely no paper applications will be accepted.

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

BALTIMORE BOOK FESTIVAL & LIGHT CITY 2019: Brilliant Baltimore Registration

The Baltimore Office of Promotion & The Arts (BOPA) is uniting two of its marquee events: Baltimore Book Festival and Light City. Brilliant Baltimore will illuminate the city with literature, ideas, world-class light art installations, and live performances.

The Baltimore Book Festival, a celebration of the literary arts, features author appearances and book signings, exhibitors and bookseller tents, readings on multiple stages, children’s activities, and cooking demonstrations.

Light City, a festival of light, music, discussions and innovation, will feature a Light Art Walk at its center with awe-inspiring light art installations, performances, concerts, a fun-filled family zone, and Neighborhood Lights.

By uniting with Light City, the 24th annual Baltimore Book Festival will be the conference portion of the event addressing contemporary, innovative and historical issues through conversations, Q&A sessions, panel discussions, and workshops.

The festivals' move to November in conjunction with the end of daylight savings will provide visitors with a greater opportunity to view the light art installations earlier in the evening and to engage more authors as most new books are being released in mid-autumn by publishers.

BOPA is a proud producer of Baltimore Book Festival & Light City, and will soon be announcing additional related fall events.

APPLICATION GUIDANCE

Collaboration is at the heart of Baltimore Book Festival & Light City’s success – more is more! To that end, we will promote a listing of lighted and literature related landmarks, attractions, restaurants, hotels, apartment complexes, corporate headquarters, art and culture-related events, gallery openings, concerts and other activities - both produced by the Baltimore Office of Promotion & The Arts and other organizations across Baltimore from October 1 – December 31, 2019.

***Registration forms are due to BOPA by September 30, 2019.***


RULES AND REGULATIONS

  • This form is the only method of application. Applying does not grant acceptance. 
  • Incomplete applications will not be reviewed nor considered. 
  • Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes.
  • By submitting an application, you agree to and accept all the above rules and regulations

BENEFITS:

  • Free program registration
  • Promotion as a featured attraction of Brilliant Baltimore 
  • Accepted participants will receive a communications/marketing tool kit
  • Inclusion in the Brilliant Baltimore directory featured on BrilliantBaltimore.org and Light City press kit
  • Feature article about Brilliant Baltimore, listing all participants, in an edition of the Light City daily newsletter

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FOR FURTHER QUESTIONS PLEASE CONTACT:  

Kyree Jones

Festivals Coordinator, Baltimore Office of Promotion & The Arts

Phone: (410) 752-8632 | Email: KJones@PROMOTIONandARTs.org

__________________________________________________________________

Brilliant Baltimore is a program of the Baltimore Office of Promotion & The Arts (BOPA). Light City is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

The purpose of this survey is to receive feedback from vendors of the 41st season of the Baltimore Farmers Market & Bazaar.  Data being collected will be used to shape the direction of the market and for discovering topics of discussion in future vendor meetings.  Thank you for taking the time to fill it out

Please note: You must login or create an account to see the application questions. Once you have completed the application to your satisfaction, you must click 'Submit' at the bottom of the page.


The Baltimore Office of Promotion & The Arts is excited to announce the return of MECU Neighborhood Event Grants for 2020!   
The MECU Neighborhood Event Grants program awards cash grants to Baltimore neighborhood associations and community-based non-profit organizations for the purpose of producing a free to the public special event. Thanks to the support of MECU, Baltimore’s credit union, eligible groups can receive between $500 to $5,000 to produce an event for the community and residents they already serve. Grants are awarded on a competitive basis with award amounts determined by a committee. Proposed events must be publicly accessible at no cost to the public.


ELIGIBILITY:
Applicants must be a 501(c)(3) organization (or have a Fiscal Sponsor based in Baltimore City, MD) and be based in Baltimore City, MD. Proposed events must be accessible, free, open to the public and take place in Baltimore City, MD between April 1, 2020 - December 31, 2020. Grants are awarded on a competitive basis. Required materials include a completed application, IRS determination letter, financial statement, and project budget.  

For more information, download the 2020 MECU Neighborhood Event Grants Application Guide and Budget Template at http://promotionandarts.org/grants/mecu-neighborhood-event-grants
 
APPLICATION GUIDELINES:
 

  1. The event must be free, open to the public, and take place in Baltimore City between April 1, 2020 - December 31, 2020.
  2. An organization can only apply to produce one event or a series of a repeating event.
  3. The requesting organization must have a bank account in the organization's name.
  4. Applicants must be designated by the IRS as a 501(c)(3) organization. Organizations may also apply with a 501(c)(3) organization that is associated with the project that will serve as the Fiscal Sponsor.
  5. Grants are awarded on a competitive basis and judged on criteria listed in this application. First time applicants are encouraged to apply. 
  6. All decisions are final; there is no appeal process. Applications are accepted in good faith.  The Baltimore Office of Promotion & The Arts, MECU Credit Union and the MECU Neighborhood Event Grants program shall be held harmless in the event of changes in the leadership or structure of organizations receiving grants. 

 

APPLICATIONS ARE JUDGED ON THE FOLLOWING CRITERIA:
1. Clarity:  : Are the event objectives described clearly with clear connection to one of the three focus areas (education, arts and culture, and/or community development)?
2. Engagement:  Does the organization have an existing relationship within the community where the proposed event will take place?
3. Budget: Is the budget proposed accurate and detailed with realistic itemized estimates? Did they provide links to support the estimates? Did the organization use the budget template provided? What is the organizations plan to raise additional funds?   
4. Community Value:  How does the event help to make Baltimore a vibrant, safer, stronger, and healthier city? Is the applicant partnering with other organizations/ businesses?  

5. Descriptive Need: Did the application clearly explain how this event and activities directly connect to a need of that particular community? 

Additional: Organization Standing: If the organization is a past MECU Neighborhood Event Grants award recipient, was their past Final Report Form accurately completed on time.


RESPONSIBILITIES OF GRANT RECIPIENTS:
 

  1. Accept no sponsor representing a financial business for the event (i.e. other credit unions, banks, etc.)
  2. Send a representative to the Mandatory Grant Recipient Workshop. If someone is not able to represent your organization, you forfeit your grant.
  3. Credit all promotional material with the MECU and BOPA logos and/or the following text: "Special thanks to MECU Credit Union and the Baltimore Office of Promotion & the Arts for helping to make this eventpossible."
  4. Display the MECU Neighborhood Event Grant Banner at your event, provided by the Baltimore Office of Promotion & the Arts.
  5. Complete the Final Report Form by December 31, 2020. This form requires: a)Updated total event budget with itemized expenditures and accompanying receipts; b) at least three JPEG formatted digital photographs documenting your event. One photo must include the MECU Neighborhood Event Banner. 

 

APPLICATION TIMELINE:
July 15, 2019 - Applications Open
October 1, 2019 (midnight) - Application Deadline
November 30, 2019 - Notification Letters
January 25, 2020 - Mandatory Grant Recipient Workshop




For additional information, please contact Symone Audain, Special Events Coordinator at saudain@promotionandarts.org or (410) 752-8632.


The MECU Neighborhood Event Grants program is produced by the Baltimore Office of Promotion & The Arts, sponsored by MECU Credit Union and supported by the City of Baltimore. 

*Please note: this form is only for 2019 MECU Neighorhood Event Grantees that recieved funding for the 2019 grant season.*


The 2019 MECU Neighborhood Event Grants Final Report form must be submitted by midnight on December 31, 2019. 


Please only submit complete final report forms including the itemized event final budget with receipts (template available), six pictures of the event including at least 1 showing the MECU Neighborhood Event banner in the background. Incomplete final report forms will not be consider, and your 2019 agreement will be considered breached.


If you have questions, please contact Symone Audain at (410)752-8632 or saudain@promotionandarts.org


  

Common Questions:

1. Should the final event budget be for the total I spent for the event or just for the amount I was granted?

The final event budget is the total that was spent for the event.

2. How should I upload receipts?

You can upload receipts as one PDF or separate files. Please make sure they are legible. You may want to include a note on the receipt, especially if the line items are abbreviated or cut off.

3. Do you actually check the final report?

Absolutely. We read each one and compare the final budget to the receipts submitted to check accuracy.

4. I understand you want an itemized final budget and receipts, but some things were donated.

In February of this year, immediately following the mandatory workshop, the point of contact listed on the original application received an email with an example of an 'In-Kind/ Donation Form' to be used to record donated items. If you have your own, please upload either under the receipts section. 

Baltimore Office of Promotion & The Arts