Thank you for your patience while we have been working out details for the 2019 Sondheim Prize semi-finalist exhibition. As you may know, we usually have this exhibition in the Decker and Meyerhoff galleries at MICA. This year, however, those galleries (and the entire Fox Building) are closed for renovations. After considering many options, we have decided to have the exhibition in a raw space in downtown, at 10 Charles Center. We will be building walls and transforming the space, but before we start designing the space I am asking all of you to let me know what work you would like to show- there are a number of installation and performance artists among the 17 semi-finalists, and I think this space is very flexible and, with wall layout, could accommodate a wide variety of works and could be a really dynamic exhibition.

So I am asking you to submit images for what you would like to show- it can be selected individual artworks (available during the run of the show) to a proposal for an installation or performance or both. I will be scheduling times to visit the space for those who would like to see if before submitting a proposal, and would be happy to discuss with all of you what you would like to show. I will be in touch before the end of May to agree on what work or project each of you are displaying, along with a confirmed layout for walls and where artists are showing. I would like to have this information from you by May 10th.

Here is the schedule for the exhibition:

July 1-7: Wall building, painting and general set up of the space

July 8-17: Artwork drop off and installation 

July 18: Exhibition open to the public (Gallery hours will be 12-6pm Wed-Sat)

July 18-August 17: Exhibition dates

Thursday, August 1: 5-9pm: Exhibition reception

August 18-23: Artists deinstall work

August 24-31: Wall demo and clean up

Additionally, we will be scheduling lunchtime artist talks during the exhibition, 2 artists talking for 15 minutes each, with a small honorarium ($50) for those who are interested.

Here are some images of the space as it is now- http://www.dropbox.com/sh/zzbey3hyzp30al0/AAB-ab7XSRTxHS-nnXci_atda?dl=0 - I’ve roughly labeled them as they related to the floorplan- we will be building walls within this space but hopefully this gives you an idea of what we are working with.


  The Baltimore Office of Promotion & The Arts is proud to present the 42nd Annual Baltimore Farmers' Market & Bazaar and is now accepting submissions for temporary Pop-Up vendors for the 2019 Market season. The Baltimore Farmers' Market & Bazaar is a producer only market.  Farmers chosen for the Baltimore Farmers' Market & Bazaar, are  chosen for their commitment to the Baltimore regional community with  growing and raising fine products, and keeping the Maryland farming  heritage alive. They are producers and growers, not re-sellers. The  BFMB supports the Maryland Market Money Program, SNAP, WIC, and Senior  Farmers' Market Nutrirtion Programs, and we hope for your participation in these important  programs. For more information, please contact the Maryland Farmers  Market Association <info@marylandfma.org>.As Maryland's largest producer Market, we operate on Sundays from April through December starting at 7AM to Noon. The Market is located outdoors, between Holliday Street, Guilford Avenue and Pleasant Street, off of the Pleasant Street exit of the Jones Falls Expressway (I-83). Contracts are for the complete season. Attendance is mandatory. Your space may be forfeited if more than 3 markets are missed.*Vendors must be set-up by 6:45AM and may not leave before 12:15PM. No moving vehicles allowed onsite between 6:45AM and 12:15PM. You must be off-site by 1:00PM. The Market takes place rain or shine.   

 *Current & Former Vendors*:

  • A new application is required every season 
  • Participation in past Market seasons does not guarantee one's acceptance for future seasons
  • The space you have been assigned to in past seasons is not guaranteed for future seasons   

Basic Guidelines Link : http://www.promotionandarts.org/sites/default/files/ckfinder/files/2019%20Baltimore%20Farmers'%20Market%20Guidelines.pdf Vendors may load in and out at approved hours only, as stated in the guidelines.* Vendors may not share, re-sell, or sublet their space.   * Vendors may only sell approved items. There is NO RESELLING allowed.  * Insurance: Accepted Food and Farm Vendors must furnish BOPA with a Certificate of Insurance for General Liability ($1,000,000/$2,000,000 typical with specifics for special insurance needs  listed on the contract if selected), and all Vendors must furnish a copy of their Automobile Insurance Card. The certificate needs to name Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore as additional insured, and state that the coverage shall be primary to any insurance coverage held by Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore with respects to acts or omissions of the licensee.* Any food sold must be prepared and sold within the guidelines of the Baltimore City Fire and Health Departments, and you must get and have your Health Department Permit posted on-site. 

ARTSCAPE 2019: City Agency Engagement Application

Presenting An Unparalleled Opportunity 

The Baltimore Office of Promotion & The Arts seeks city agencies and organizations to participate in Artscape, where Baltimore comes together. Artscape's draws 350,000 attendees over its three days. BOPA's festivals are a fun, turnkey opportunity to reach thousands of people in an immersive environment. 

APPLICATION REQUIREMENTS

Please include a thoughtful and descriptive proposal with details on your activity/programming; connections to the arts and commitment to the spirit of BOPA festivals.This form is the only method of application. 

Festival Hours of Operation Artscape takes place Friday, July 19 through Sunday, July 21, 2019; hours of operation are 11am-9pm on Friday and Saturday, and 11am-7pm on Sunday. Exhibitors are required to be present and participate in all days/hours the festival is open. 

Rules & Regulations· Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes.

· Exhibitors must keep their space open and staffed, for all festival hours of operation. 

· Participants are required to set-up and breakdown their booth/area in the festival-designated time frames. · Participants who have not paid the required booth/space fee prior to the festival will not be permitted to set-up and participate during the festival.

· Stand-alone/pop-up tents are prohibited.· Unauthorized/unapproved use of any festival space is prohibited.

· Exhibitor set-up is confined to the assigned tent footprint.

· Storage areas located behind or outside the tent footprint is prohibited.

· Amplified sound and/or sound systems in your booth is prohibited.

· Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. 

· Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase.

· Lighting: BOPA provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 

· Signage: BOPA provides an individual sign for each exhibitor. You may bring signage and other printed collateral material.

· Exhibitors are required close their tent walls each night. BOPA will have festival staff available to assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and materials in their space overnight at their own discretion.

· Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.

· Exhibitors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

By submitting an application, you agree to and accept all festival terms and conditions. 

TERMS AND CONDITIONS 

1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) and the Baltimore Festival of the Arts, Inc. (BFAI) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, BOPA will not honor Vendors requests to change or move its tent/exhibit location at any time. 

2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and the Baltimore Office of Promotion & The Arts, Inc. (BOPA). BOPA reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in BOPA Festivals. 

3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by BOPA, shall be provided to Vendors no less than seven days prior to the festivals' start dates. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein. 

4. The contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at BOPA Festivals. 

5. BOPA Festivals takes place rain or shine, however in the case of dangerously inclement weather, BOPA reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued. 

6. Under no circumstances shall BFAI or BOPA be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable. 

7. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement. 

8. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement. 

9. Waiver of any term of this agreement or failure of BOPA to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor. 

10. Vendor agrees that no representations of any kind have been made to Vendor by BOPA or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein. 

11. Upon request, BOPA will provide insurance broker contact information for the event.

Liability and Insurance: 

1. Vendor agrees to indemnify, defend and hold harmless the Baltimore Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against the Baltimore Office of Promotion and The Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement. 

2. BOPA, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with BOPA Festivals, or any breach of representation, warranty or covenant in this agreement. 

3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with BOPA and BFAI. 

4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by BOPA Festivals, in such amounts as he/she may deem necessary. BOPA and its festivals have no responsibility for any damage or loss of property of the Vendor. Vendor is advised to carry insurance for their business. If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company. Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival duration. 

5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.

About This Agreement: 

1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, BOPA/BFAI may terminate this agreement upon notice to Vendor. 

2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision. The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect. 

3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts. Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City. 

4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written. No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus. 

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS 

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

ARTSCAPE 2019: Community Engagement Application

Presenting An Unparalleled Opportunity 


The Baltimore Office of Promotion & The Arts seeks non-profit and arts/cultural organizations to participate in Artscape, where Baltimore comes together. Artscape's draws 350,000 attendees over its three days. BOPA's festivals are a fun, turnkey opportunity to reach thousands of people in an immersive environment. Organizations are encouraged to use BOPA's festivals as a marketing and promotional tool, and increase your social media presence  amongst our built-in audiences! We encourage you to also apply for Baltimore Book Festival at Light City, to exhibit as a community organization; click here to apply.

Applications should describe how you plan to actively engage the audience, and provide a unique and memorable experience for festival-goers. In keeping with the spirit of the festival, all activities and programming must be free and open to the public for the duration of the festival(s). 


APPLICATION ELIGIBITY

Exhibition spaces reserved for non-profit and arts/cultural organizations at BOPA's festivals are intended to highlight those that support the arts in Baltimore and the surrounding region. Organizations with activities and programming highlighting the arts (culinary arts, literary arts, performing arts and visual arts) are encouraged to apply. In order to be considered for this program, your non-profit organization must meet at least one of the following criteria:

  • Arts Organization 
  • Cultural Resource or Institution
  • Educational Resource or Institution 
  • Community Resource or Institution 

The tent/space fee for Artscape is $725.00 (for all three days of festival). The tent is one [1] 10' x 10' x 7' tent (more details in the Rules & Regulation section, and Final Steps section).

Note, cultural organizations sponsoring the festival(s) with interactive, festival-approved program/activity/craft for the youth (80% of content for arts programming/activities; 20% of content for promotions of your organization) are not required to pay for their booth. Please apply for the ARTSCAPE 2019: Kidscape application, or consider the BALTIMORE BOOK FESTIVAL AT LIGHT CITY 2019: Children's Activities, Crafts & Workshops application.

While festival staff recognizes that our events are an excellent opportunity to generate revenue, we require that organizations accepted into the festival(s) limit the amount of merchandise available for sale in their booth, to 30% of all materials exhibited. 


APPLICATION REQUIREMENTS

Please include a thoughful and descriptive proposal with details on your activity/programming; connections to the arts and commitment to the spirit of BOPA festivals.

This form is the only method of application. Applying does not grant acceptance.

Incomplete applications will not be reviewed nor considered.

Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019).

Festival Hours of Operation

Artscape takes place Friday, July 19 through Sunday, July 21, 2019; hours of operation are 11am-9pm on Friday and Saturday, and 11am-7pm on Sunday. Exhibitors are required to be present and participate in all days/hours the festival is open. 

Rules & Regulations

· Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes.

· Exhibitors must keep their space open and staffed, for all festival hours of operation.  

· Participants are required to set-up and breakdown their booth/area in the festival-designated time frames. 

· Participants who have not paid the required booth/space fee prior to the festival will not be permitted to set-up and participate during the festival.

· Stand-alone/pop-up tents are prohibited.

· Unauthorized/unapproved use of any festival space is prohibited.

· Exhibitor set-up is confined to the purchased tent footprint.

· Storage areas located behind or outside the tent footprint is prohibited.

· Amplified sound and/or sound systems in your booth is prohibited. 

· Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. The tents are of a number of different styles (such as 10x10, 10x20, 10x30, etc.) with most being larger tents shared by two or more participants. 

· Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase.

· Lighting: BOPA provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 

· Signage: BOPA provides an individual sign for each exhibitor. You may bring signage and other printed collateral material.

· Wi-Fi internet will not be available in your space to collect payments. Please use another method of collecting payments that does not require Wi-Fi access.

· Exhibitors are required close their tent walls each night. BOPA will have festival staff available to assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and materials in their space overnight at their own discretion.

· Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.

· Exhibitors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

By submitting an application, you agree to and accept all festival terms and conditions.


TERMS AND CONDITIONS

 1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) and the Baltimore Festival of the Arts, Inc. (BFAI) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, BOPA will not honor Vendors requests to change or move its tent/exhibit location at any time. 

2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and the Baltimore Office of Promotion & The Arts, Inc. (BOPA). BOPA reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in BOPA Festivals. 

3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by BOPA, shall be provided to Vendors no less than seven days prior to the festivals' start dates. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein. 

4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at BOPA Festivals. 

5. If Vendor is selling, Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in BOPA Festivals. Vendor shall hold BFAI and BOPA harmless for any taxes (including fees and penalties, if any) required to be paid in connection with the Vendor’s activities under this contract. Vendor shall provide BOPA with all requested documentation to evidence Vendor’s compliance with tax laws and rules. 

6. Once Vendor is accepted, invoiced and paid for the festival; full or partial refunds will not be issued if the Vendor cancels their space for any reason. 

7. BOPA Festivals takes place rain or shine, however in the case of dangerously inclement weather, BOPA reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued. 

8. Under no circumstances shall BFAI or BOPA be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable. 

9. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement. 

10. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement. 

11. Waiver of any term of this agreement or failure of BOPA to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor. 

12. Vendor agrees that no representations of any kind have been made to Vendor by BOPA or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein.                

13. Upon request, BOPA will provide insurance broker contact information for the event.

Liability and Insurance: 

1. Vendor agrees to indemnify, defend and hold harmless the Baltimore Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against the Baltimore Office of Promotion and The Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement. 

2. BOPA, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with BOPA Festivals, or any breach of representation, warranty or covenant in this agreement. 

3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with BOPA and BFAI. 

4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by BOPA Festivals, in such amounts as he/she may deem necessary.  BOPA and its festivals have no responsibility for any damage or loss of property of the Vendor.  Vendor is advised to carry insurance for their business.  If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company.  Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival duration. 

5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.

About This Agreement: 

1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, BOPA/BFAI may terminate this agreement upon notice to Vendor.  

2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision.  The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect. 

3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts.  Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City. 

4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written.  No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus. 

 

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

ARTSCAPE 2019: Fred Lazarus IV Artscape Prize ("The Fred") Application 

Youth Arts Programming


APPLICATION GUIDANCE

For 2019, Artscape is now accepting applications from Baltimore City High School Students for the 6th annual Fred Lazarus IV Artscape Prize - "The Fred." The Fred Lazarus IV Artscape Prize is a competitive program that seeks to recognize and encourage artistic talent in Baltimore City. This prize will award $1,000 to the winning Baltimore City High School aged artist, along with an opportunity to show their work during Artscape. In addition, the winning student artist will receive recognition of the award via all BOPA social media outlets and Artscape literature.


APPLICATION ELIGIBILITY

WHO MAY APPLY: Applicants are required to be current Baltimore City High School Students, or equivalent age (at the time of application submission). Applications to the Fred Lazarus IV Artscape Prize will be accepted in the following disciplines:

  • Animation
  • Architecture
  • Ceramics
  • Drawing
  • Fiber/Fashion
  • Graphic Design
  • Illustration
  • Painting
  • Photography
  • Sculpture


APPLICATION REQUIREMENTS: 

Applications are only submitted electronically. Details about acceptable formats are listed below. Please do not email or fax portfolios. Artscape cannot accept portfolios sent via email or fax.

· One-page personal statement that discusses yourself, your work and artistic process

· One recommendation letter from a teacher or adult representative

· A current, official high school transcript*

· A portfolio of 4–8 images of your artwork

*If a student is home schooled, please submit Notice of Intent to Homeschool form that was required to be filed with Baltimore City Public Schools or your most recent oversight evaluation form completed by BCPSS. For families who are enrolled with an umbrella group that provides oversight in lieu of BCPSS, please provide a copy of your annual enrollment form that verifies your home school and residency status*


APPLICATION GUIDELINES

HOW TO PREPARE YOUR PORTFOLIO: All images within your portfolio of artwork must be marked with your name, media, dimensions, and month/year completed.

The digital images submitted must fairly and accurately represent the applicant’s work and not have been manipulated or altered. Each student must submit original works that have been created by her or himself that do not infringe upon the intellectual property rights of any other individual or entity. If a student’s work incorporates material, including but not limited to photographs, not created by the student, the student must include an additional copy of any and all such source material in her or his application.

All pieces in your portfolio of artwork must also be presented as thumbnails on a printed proof sheet labeled with your name, media, dimensions, and month/year completed. This document will be submitted as a pdf with your application.

A teacher or adult representative, familiar with the student must sign for the authenticity and accuracy of reproduction of each portfolio on the Thumbnail Proof Sheet.

All images should be submitted as jpegs saved at 72 dpi resolution and at a size of 600 pixels in the longest direction.

RIGHT TO REPRODUCE POLICY: The Baltimore Office of Promotion and The Arts (BOPA) reserves the right to reproduce without notification any photographs of students or artwork submitted during the application process; this reproduction will be for non-commercial purposes only, and may include print publications, BOPA websites, e-communications, multimedia presentations, and documents about BOPA for fundraising, or informational purposes.


Questions? Contact Sarah Doccolo, Arts Education Coordinator (via email or 443-263-4301).


ABOUT THE FRED LAZARUS IV ARTSCAPE PRIZE - "THE FRED"

Fred Lazarus IV was instrumental in launching the city’s annual Artscape festival, now America’s largest free arts festival. Anchored on the campus at Maryland Institute College of Art for more than 30 years and extending multiple city blocks, Artscape annually draws more than 350,000 visitors over the festival’s three days, and has an economic impact on Maryland approaching $28.5 million. 

Fred is a national leader in the advancement of arts, arts education, and community development. He served as founding chair of both Americans for the Arts and the National Coalition for Education in the Arts, and has also chaired the Maryland Independent College and Universities Association, the Arts Education Committee of the American Council for the Arts, and the Greater Baltimore Cultural Alliance. He is the founding and current chair of Central Baltimore Partnership, a founding board member of both the Midtown Development Corporation board and the Association of Independent Colleges of Art and Design, served as a founding advisory board member of the Station North Arts and Entertainment District, Inc., and has served on numerous other boards of directors, including Partners for Livable Communities, Arts Every Day, and Americans for the Arts. He served as president of the Maryland Institute College of Art for 35 years – overseeing its growth and engagement in the community.

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

ARTSCAPE 2019: In The Neighborhood Application

The 38th annual Artscape returns July 19-21, 2019

For 2019, Artscape is now accepting applications from businesses and organizations around Baltimore, who offer a unique experience for festival-goers during Artscape! Experiences with an Artscape "hook" or visual/performing arts related content are required.

GUIDELINES

Artscape has teamed up with businesses and organizations in the community to encourage festival-goers explore what Baltimore has to offer. From visual and performing arts to yoga and beverage specials, there is something for everyone In the Neighborhood. 

APPLICATION ELIGIBILITY

Organizations with an arts/cultural and educational organizations passionate about the arts and youth in Baltimore are encouraged to apply. 

APPLICATION REQUIREMENTS

  • Please include a thoughtful and descriptive activation, event, or idea with details on how your activity/programming connects to Artscape and the spirit of the      festival.

RULES & REGULATIONS

  • This form is the only method of application. Applying does not grant acceptance. 
  • Incomplete applications will not be reviewed nor considered. 
  • Applications will be reviewed on a rolling basis until the application deadline (11:59pm on Friday, June 7, 2019).
  • Applications will only be accepted and reviewed until the application deadline (11:59pm on Friday, June 7, 2019).
  • Participants agree that the Baltimore Office of Promotion & The Arts and the      Baltimore Festival of the Arts Incorporated have the right to reproduce      digital images or the reproductions of selected works for publicity and/or      marketing purposes.
  • Participants are required to be self-contained; the festival will not provide any      production elements.
  • Submissions will be reviewed and accepted/declined by Artscape staff.
  • Submitting an application does not automatically imply acceptance. 

By submitting an application, you agree to and accept all festival rules and regulations.

ABOUT ARTSCAPE

Produced by the Baltimore Office of Promotion & The Arts – the city’s arts council, events agency and film office – Artscape is where Baltimore comes together. Artscape is a summer tradition like no other. Celebrating its 38th year in 2019, Artscape is proud to showcase an Artists’ Market of 150 vendors and craftspeople; live concerts on three outdoor stages; a curated visual arts discovery experience; a robust performing arts program including dance, street theater, jazz, opera and classical music; family-friendly events and entertainment; teen-focused activities and programming; film, experimental music, improv and a comedy club; and culinary arts with a refreshing beverage program. Artscape’s total economic impact on Baltimore City is $28.5 million.

HOURS OF OPERATION

Artscape is open:

  • Friday, July 19 and Saturday, July 20 from 11am-9pm *Artscape After Hours – Friday and Saturday from 9-11pm*
  • Sunday, July 21 from 11am-7pm

PARTICIPATION IDEAS

  • Art Exhibitions
  • Coupons/Discounts on Services/Goods
  • Food and/or Beverage Specials
  • Performances
  • Specialty Menus
  • And so much more!

 
The deadline for submissions is Friday, June 7, 2019. 

If accepted into Artscape’s In The Neighborhood program, you will be notified by June 14, 2019.

Submission of on-line application shall constitute agreement with all conditions in this prospectus. 

__

FOR FURTHER QUESTIONS PLEASE CONTACT: 

Kyree Jones | Festivals Coordinator 

Baltimore Office of Promotion & The Arts 

Phone: (410) 752-8632 

E-mail Address: KJones@PROMOTIONandARTs.org

Questions? Contact Kyree Jones, Festivals Coordinator (via email or direct dial 443-263-4334).

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

ARTSCAPE 2019: Kidscape Application 


APPLICATION GUIDANCE

Kidscape, the festival's children's area, is proud to showcase organizations and entertainers with fun craft ideas, hands-on activities and workshops, demonstrations, and creative dance and/or music performances. Kidscape is located in Pearlstone Park, the green space between Cathedral and Preston streets. 

Applications should describe how you plan to actively engage the audience (families and school-age children) and provide a unique and memorable experience for festival-goers. In keeping with the spirit of the festival, all works and performances must be free and open to the public the entire Artscape weekend. All activities excluding performers and entertainment must be staffed during all festival hours. 


APPLICATION ELIGIBILITY

Non-Profit Arts/Cultural and Educational Organizations passionate about the arts and youth in Baltimore are encouraged to apply. BOPA asks the ratio of content be 80% craft/programming and 20% promotions of your organization). Performers specializing in children's entertainment are encouraged to apply.


APPLICATION REQUIREMENTS

Please include a thoughtful and descriptive proposal with details on your activity/programming; connections to Artscape and the spirit of the festival a bonus.

This form is the only method of application. Applying does not grant acceptance. 

Incomplete applications will not be reviewed nor considered. 

Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019).

Rules & Regulations

· Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes.

· Exhibitors must keep their space open and staffed, for all festival hours of operation.  

· Participants are required to set-up and breakdown their booth/area in the festival-designated time frames. 

· Participants who have not paid the required booth/space fee prior to the festival will not be permitted to set-up and participate during the festival.

· Stand-alone/pop-up tents are prohibited.

· Unauthorized/unapproved use of any festival space is prohibited.

· Exhibitor set-up is confined to the purchased tent footprint.

· Storage areas located behind or outside the tent footprint is prohibited.

· Amplified sound and/or sound systems in your booth is prohibited. 

· Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. The tents are of a number of different styles (such as 10x10, 10x20, 10x30, etc.) with most being larger tents shared by two or more participants. 

· Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase.

· Lighting: BOPA provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 

· Signage: BOPA provides an individual sign for each exhibitor. You may bring signage and other printed collateral material.

· Wi-Fi internet will not be available in your space to collect payments. Please use another method of collecting payments that does not require Wi-Fi access.

· Exhibitors are required close their tent walls each night. Artscape will have festival staff available to assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and materials in their space overnight at their own discretion.

· Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.

· Exhibitors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

By submitting an application, you agree to and accept all festival terms and conditions.


TERMS AND CONDITIONS

 
1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) and the Baltimore Festival of the Arts, Inc. (BFAI) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, BOPA will not honor Vendors requests to change or move its tent/exhibit location at any time.
2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and the Baltimore Office of Promotion & The Arts, Inc. (BOPA). BOPA reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in Artscape.
3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by BOPA, shall be provided to Vendors no less than seven days prior to Artscape. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein.
4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at Artscape.
5. If Vendor is selling, Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in Artscape. Vendor shall hold BFAI and BOPA harmless for any taxes (including fees and penalties, if any) required to be paid in connection with the Vendor’s activities under this contract. Vendor shall provide BOPA with all requested documentation to evidence Vendor’s compliance with tax laws and rules.
6. Once Vendor is accepted, invoiced and paid for the festival; full or partial refunds will not be issued if the Vendor cancels their space for any reason.
7. Artscape takes place rain or shine, however in the case of dangerously inclement weather, Artscape reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued.
8. Under no circumstances shall BFAI or BOPA be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable.
9. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement.
10. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement.
11. Waiver of any term of this agreement or failure of BOPA to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor.
12. Vendor agrees that no representations of any kind have been made to Vendor by BOPA or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein.               
13. Upon request, BOPA will provide insurance broker contact information for the event.

Liability and Insurance:
1. Vendor agrees to indemnify, defend and hold harmless the Baltimore Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against the Baltimore Office of Promotion and The Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement.
2. BOPA, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with Artscape, or any breach of representation, warranty or covenant in this agreement.
3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with Artscape/BFAI or BOPA.
4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by Artscape, in such amounts as he/she may deem necessary.  Artscape has no responsibility for any damage or loss of property of the Vendor.  Vendor is advised to carry insurance for their business.  If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company.  Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.
5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.

About This Agreement:
1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, BOPA/BFAI may terminate this agreement upon notice to Vendor.
2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision.  The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.
3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts.  Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City.
4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written.  No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus. 


Questions? Contact Susan Fortkiewicz, Festivals Manager (via email or direct dial 443-263-4347).

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

Call for Entries

Exhibition of Short Video Animations

DEADLINE: Friday, April 19, 2019

To be hosted on the large outdoor LED screen located at the intersection of Charles & Lanvale Streets, Animations on the Big Screen is an exhibition of time-based digital content. For at least two hours of each day of Artscape, Animations on the Big Screen will be a curated program of looped video and time-based media content that explores the range and diversity of traditional and experimental forms of animated short films.  

Submitted artworks:

  • Should be no longer than 8 minutes in length.
  • May contain a sound component, but should be enjoyable with or without that element.
  • Should be sensitive to the family-friendly nature of Artscape; the festival attracts an extremely large and diverse audience of all age ranges, including young children.  Content that is explicit, discriminatory or of a violent nature will not be accepted. 
  • Must be the original content of the applying artist.

There are no geographic or age restrictions for participation in Animations on the Big Screen, artists of all age ranges working everywhere are encouraged to apply.  Applications will be accepted that include already existing work and proposals for new work.

Animations on the Big Screenis a program of the Baltimore Office of Promotion & The Arts, Inc. (BOPA).  Artscape is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

Curator

Artwork included in Animations on the Big Screen will be curated by filmmaker Corrie Francis Parks.  Parks is an Assistant Professor at the University of Maryland, Baltimore County (UMBC), where she teaches Animation. Parks specializes in sand animation and other esoteric animation techniques. Her work maintains an organic connection to natural materials and traditional production methods while fully integrating digital technology. In 2016, Parks’ book Fluid Frames: Experimental Animation with Sand, Clay, Paint, and Pixels was published.  And, her award winning films have been included in festivals on every continent except Antartica.

After making her first short film at a CalArts animation summer camp, Parks pursued her independent filmmaking interests at Dartmouth College and honed them further at the University of Southern California where she received her MFA.  Prior to joining the faculty at UMBC, Parks was a freelance animator working with many high-profile clients, and was a Fulbright Fellow in New Zealand.  

Guidelines

1.  There are no geographic or age restrictions for application; artists of all age ranges from everywhere are encouraged to apply.

2.   Following selection of the films for exhibit, Artscape will be working with a video editor to program the selections into the required exhibition format.  No changes will be made to the files submitted by the artist; however, a title frame will be added between each film selected to appropriately identify and credit the artist and their work.  Artists may be required to provide higher resolution video files that allow for large-scale exhibition.

3.  Artists maintain the copyright on submitted artworks, but grant BOPA and Artscape the right to reproduce images of selected artwork for printed or internet publicity, catalogue, map or marketing purposes.

4.  Commercial films that advertise a product or service will not be accepted.

5.  By submitting an application, you agree to and accept application requirements and guidelines. This includes the rights to exhibit in public the digital content submitted, to a large general audience. Artists also agree that their work will be promoted through official Light City social media channels. Artists should be aware that due to the public nature of this exhibition, the audience is likely to capture their experiences with the work and share it within their own social networks.

6.  Artscape is a family friendly event and draws audiences of all age ranges, including young children.  Please keep this in mind when submitting works.

Application Materials to Prepare

1.  Applicants should include up to 3 videos (.mov or .mp4) for consideration to be included in the exhibition.  Application videos or sound based works should not exceed approximately 250MB.

2.  Artwork List that includes title, date, animation type, and length.

3.  Optional proposal of new works for this exhibition. This can be as simple as a few sentences or a rendering that describe the new animation that is not yet finished.

4.  Artist Resume, CV and/or Artist Statement (.doc or .pdf format)

Estimated Timeline

Application Deadline: Friday, April 19,  2019

Artist Notification: May 2019

Exhibition Dates & Times: July 19 – 21, 2019; time TBD

Artscape: Friday, July 19 & Saturday, July 20 from 11am - 9pm; Sunday, July 21 from 11am – 9pm

Artscape After Hours returns on Friday and Saturday nights on Charles Street (from Preston Street to North Avenue) from 9-11pm. Artscape takes place rain or shine. 

For more information on Animations on the Big Screen, please contact Kim Domanski at 443-286-2043 or kdomanski@promotionandarts.com.

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

BALTIMORE BOOK FESTIVAL / LIGHT CITY 2019: Children's Activities, Crafts and Workshops Application 


APPLICATION GUIDANCE

It's Lit! Highlighting the literary arts by day and illuminating by night, the festival's family-friendly fun zone, is located along the West Shore promenade, on Bicentennial Plaza and around the Visitor Center, at Baltimore's Inner Harbor. 

BOPA is proud to showcase organizations and entertainers with fun craft ideas, hands-on activities and workshops, demonstrations, and creative dance and/or music performances. 

Applications should portray how you plan to actively engage the audience (families and school-age children) and provide a unique and memorable experience for festival-goers. In keeping with the spirit of the festival, all works and performances must be free and open to the public the entire festival. All activities excluding performers and entertainment must be staffed during all festival hours.

APPLICATION ELIGIBILITY

Non-Profit Arts/Cultural and Educational Organizations passionate about the literary arts and illumination, and youth in Baltimore, are encouraged to apply. BOPA asks the ratio of content be 80% craft/programming and 20% promotions of your organization). Performers specializing in children's entertainment are encouraged to apply.

APPLICATION REQUIREMENTS

Please include a thoughtful and descriptive proposal with details on your activity/programming; connections to Baltimore Book Festival and Light City, and the spirit of the festivals a bonus.

This form is the only method of application. Applying does not grant acceptance. 

Incomplete applications will not be reviewed nor considered.  

Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019).
 

RULES & REGULATIONS

· Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes. 

· Exhibitors must keep their space open and staffed, for all festival hours of operation. 

· Participants are required to set-up and breakdown their booth/area in the festival-designated time frames. 

· Participants who have not paid the required booth/space fee prior to the festival will not be permitted to set-up and participate during the festival. 

· Stand-alone/pop-up tents are prohibited. 

· Unauthorized/unapproved use of any festival space is prohibited. · Exhibitor set-up is confined to the purchased tent footprint. 

· Storage areas located behind or outside the tent footprint is prohibited. 

· Amplified sound and/or sound systems in your booth is prohibited. 

· Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. The tents are of a number of different styles (such as 10x10, 10x20, 10x30, etc.) with most being larger tents shared by two or more participants. 

· Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase. 

· Lighting: BOPA provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 

· Signage: BOPA provides an individual sign for each exhibitor. You may bring signage and other printed collateral material. 

· Wi-Fi internet will not be available in your space to collect payments. Please use another method of collecting payments that does not require Wi-Fi access. 

· Exhibitors are required close their tent walls each night. Festival staff will be roaming to help and assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and materials in their space overnight at their own discretion. 

· Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.

· Exhibitors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

By submitting an application, you agree to and accept all festival terms and conditions.


TERMS AND CONDITIONS
 
1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) and the Baltimore Festival of the Arts, Inc. (BFAI) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, BOPA will not honor Vendors requests to change or move its tent/exhibit location at any time.
2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and the Baltimore Office of Promotion & The Arts, Inc. (BOPA). BOPA reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in Baltimore Book Festival and Light City.
3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by BOPA, shall be provided to Vendors no less than seven days prior to Baltimore Book Festival and Light City. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein.
4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at Baltimore Book Festival and Light City.
5. If Vendor is selling, Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in Baltimore Book Festival and Light City. Vendor shall hold BFAI and BOPA harmless for any taxes (including fees and penalties, if any) required to be paid in connection with the Vendor’s activities under this contract. Vendor shall provide BOPA with all requested documentation to evidence Vendor’s compliance with tax laws and rules.
6. Once Vendor is accepted, invoiced and paid for the festival; full or partial refunds will not be issued if the Vendor cancels their space for any reason.
7. Baltimore Book Festival and Light City take place rain or shine, however in the case of dangerously inclement weather, BOPA reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued.
8. Under no circumstances shall BFAI or BOPA be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable.
9. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement.
10. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement.
11. Waiver of any term of this agreement or failure of BOPA to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor.
12. Vendor agrees that no representations of any kind have been made to Vendor by BOPA or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein.               
13. Upon request, BOPA will provide insurance broker contact information for the event.


Liability and Insurance:
1. Vendor agrees to indemnify, defend and hold harmless the Baltimore Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against the Baltimore Office of Promotion and The Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement.
2. BOPA, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with Baltimore Book Festival and Light City, or any breach of representation, warranty or covenant in this agreement.
3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with Baltimore Book Festival and Light City, BFAI or BOPA.
4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by Baltimore Book Festival and Light City, in such amounts as he/she may deem necessary.  Baltimore Book Festival and Light City has no responsibility for any damage or loss of property of the Vendor.  Vendor is advised to carry insurance for their business.  If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company.  Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.
5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival.

About This Agreement:
1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, BOPA/BFAI may terminate this agreement upon notice to Vendor.
2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision.  The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.
3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts.  Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City.
4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written.  No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus.

Questions? Contact Susan Fortkiewicz, Festivals Manager (via email or direct dial 443-263-4347).

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

Baltimore Book Festival / Light City 2019: Exhibitor Application 

IMPORTANT DATES

  • January 9, 2019 – ALL applications open at https://promotionandarts.submittable.com/submit
  • February 24, 2019 – last day to receive early-bird application fee
  • March 11, 2019 – application closes at 11:59 PM EST
  • March 28, 2019 – on or before this date, notifications will be sent about applicant status
  • May 31, 2019 – last day to pay
  • June 3, 2019 – Booking deadline for the festival
  • September 2, 2019 – September 6, 2019 – Booth locations and Exhibitor Guidelines sent out during this week
  • November 1 – November 3, 2019 – Baltimore Book Festival, 12pm - 10pm
  • November 1 – November 10, 2019 – Light City 2019

GENERAL INFORMATION

New for this year:

  • Date change: This year’s festival dates are November 1-3, 2019 (the first weekend of Light City)
  • Tablers Name and Location Change: Single-Day Tablers are will now be known as 1-Day Exhibitors! There is no longer a Tablers Pavilion on Bicentennial Plaza. Each 1-Day Exhibitor will receive a 10’x10’ exhibit space around the festival footprint on the promenade in the middle of the action! There are a LIMITED number of 1-Day spaces available!
  • Timeline: Please see the above timeline for all changes to dates and deadlines. Please note that all of this year’s festival deadlines are significantly earlier in the year. 
  • Exhibitor Enhancements: Coming soon in the Spring of 2019!

Who can be an Exhibitor? (1-Day or 3-Day)

  • Authors/Booksellers/Publishers
  • Zines/Small Press
  • Educational Institution promoting literary arts
  • Sellers of literary/book-themed products such as journals, pens, jewelry, clothing, stationary, e-readers, etc.
  • Those promoting a literary-oriented event or resource
  • An attraction with a literary connection (or related book)
  • Non-Profit or Cultural Organization: if your organization is not literary in nature, you must propose a STRONG book-themed element as part of your display

Please note: 3-Day Exhibitors participate for ALL THREE [3] DAYS OF THE FESTIVAL, from 12pm - 10pm. 

WHAT IS INCLUDED IN THE STANDARD (1-DAY OR 3-DAY) EXHIBITOR PACKAGE

  • Festival-provided tent (10’ x 10’)
  • [1] 6' table per 10’ x 10’ of space
    • [2] chairs per 10’ x 10’ of space
  • Exhibitor sign
  • 24-hour roaming security
  • Listing in the event program, website and Press Kit
  • A comprehensive exhibitor guide (emailed pre-festival)
  • Please note: The Festival does NOT provide parking, but will supply a list of area garages to selected exhibitors. Spaces can be reserved in advance by visiting http://www.baltimoreparking.com

EXHIBITOR GUIDELINES:

  • Cancellations: If an Exhibitor cancels before August 9, 2019, the Baltimore Office of Promotion & The Arts will refund the Exhibitor 50% of the booth fee.
  • Refunds: After August 9, 2019, refunds for application fees, equipment fees, etc. are not issued.
  • Please note: All spaces will be sold on a first come, first served basis. Each exhibitor will be responsible for visiting the payment website to secure their space. When all spaces are sold out, any spaces that may be added are at the discretion of Festival management.
  • Stand-alone pop-up tents/extra tables are prohibited.
  • Unauthorized/unapproved use of any festival space is prohibited.
  • Exhibitor set-up is confined to the purchased tent space footprint.
  • Storage areas located behind or outside the tent footprint is prohibited.
  • No sound systems in tents. 
  • Participants agree that Baltimore Book Festival shall  have the right to reproduce digital images or the reproductions of  selected artwork for publicity or marketing purposes.
    • 3-Day Exhibitors must have their tents open all three days of the festival from 12pm – 10pm each day.
  • 80% of materials displayed, sold and distributed must be related to the literary arts.
  • Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.
  • Exhibitors are required close their tent walls each night. We will have festival staff      available to assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and artwork in their space overnight at their own discretion
  • Exhibitors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

FEES:

Application Fee: 

  • $30 (includes Submittable Service Charge)

*The application fee is non-refundable*

Equipment Fees:

3-Day Exhibitors: $600

  • Standard (10’ x 10’ x 7’) Festival-provided tent
    • [1] 6 foot  table per 10’ x 10’ of space
    • [2] chairs per  10’ x 10’of space


Standard Exhibitor Package includes:

  • [1] Exhibitor sign per 10’ x 10’ of space
  • [2] Exhibitor Credentials
  • 24-hour roaming security
  • Listing in the event program, website and Press Kit
  • A comprehensive exhibitor guide (emailed pre-festival)
  • Commemorative item for that year’s festival

Please note: The Festival does NOT provide parking, but will supply a list of area garages to selected exhibitors. Spaces should be reserved in advance.

Distribution of spaces are at the discretion of Festival Staff.


Your Space At The Festival

  • You must be open by noon (12pm) each day and remain open until the festival closes each day at 10pm. 
  • Display: Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. The tents are of a number of different styles (such as 10x10, 10x20, 10x30, etc.) with most being larger tents shared by two or more exhibitors. 
  • Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity      for your booth. The festival will not have extension cords to borrow, rent or purchase.
  • Lighting: The Baltimore Book Festival provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 
  • Signage: The Baltimore Book Festival does provide individual signage for each exhibitor. You may bring signage and other printed collateral material.
  • Wi-Fi internet is not guaranteed to be available to collect payments. Please be prepared to useanother method to collect payments that does not require Wi-Fi access.

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FOR FURTHER QUESTIONS PLEASE CONTACT: 

Kyree Jones | Festivals Coordinator 

Baltimore Office of Promotion & The Arts 

Phone: (410) 752-8632 

E-mail Address: KJones@PROMOTIONandARTs.org

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PLEASE NOTE: Media and corporate/commercial space is reserved for corporate sponsors/media outlets. Through their generosity, we are able to keep the Baltimore Book Festival free and open to the public. What constitutes "corporate/commercial space" or "Media Space" is at the discretion of the Baltimore Office of Promotion & The Arts. If you are interested in becoming a festival sponsor, please contact Lenora Henry at 410-752-8632 or email LHenry@PROMOTIONandARTS.org.

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Legal Agreement: 

BALTIMORE BOOK FESTIVAL 2019 PARTICIPANT - TERMS AND CONDITIONS 

These are the terms (the “Agreement”) that govern your attendance at and/or participation in the Baltimore Book Festival 2019 Event (the “Event”). By participating in the Event you (the “Participant”) agree to the following terms and conditions outlined below. 

1. Event Related Requirements. Participant will comply with all Baltimore Book Festival 2019 (the “Event”) -related guidelines and requirements as specified by the Baltimore Office of Promotion & The Arts, Inc. (BOPA). 

2. Exhibitor Space Regulations Participant may not re-sell, share or sub-let any portion of its exhibitor space to a third party. Failure to adhere to this term constitutes a breach of this agreement and will result in removal of the third party’s on-site presence at the Event. Unless prior approval has been obtained from BOPA, Participant may not play music or use amplified sound. 

3. Intellectual Property. Participant acknowledges and agrees that: (i) BOPA’s logos, trade names trademarks and service marks, e.g., Baltimore Book Festival (collectively “Marks”) are and shall remain the sole property of BOPA, (ii) nothing in this Agreement shall confer in Participant any right of ownership in BOPA’s Marks, and (iii) Participant shall not now or in the future contest the validity of the BOPA’s Marks. 

4. Assignment. Participant may not delegate his or her obligations hereunder, or assign this Agreement to any other person without the prior written consent of BOPA. 

5. Independent Contractor. Participant is an independent contractor and has no employee, partnership, co-venture, agent or other such relationship with BOPA, the Event, or the Mayor and City Council of Baltimore. 

6. Termination. Should the Participant fail to fulfill any of its obligations BOPA may, in addition to its other rights and remedies, in its sole discretion, terminate Participant’s participation in the Event upon written notice to Participant. 

7. Indemnification. Participant agrees to indemnify, defend and hold harmless the BOPA, the Baltimore Festival of the Arts, Inc. (BFAI), the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers relating to or arising as a result of any direct or indirect, willful, or negligent act or omission of the Participant, its employees, agents, or volunteers, EXCEPT for activities caused by the sole gross negligence of BOPA, BFAI, the City, its elected/appointed officials, employees, agents, and volunteers arising out of, relating to or resulting from participation in the Event. 

8. Limited Liability. BOPA, BFAI, the Event sponsors, and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Participant’s activities in connection with the Event.

9. Non-Waiver. Waiver of any term of this Term and Conditions or failure of BOPA to terminate this Agreement on account of any breach by Participant shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this Agreement by reason of any subsequent breach by Participant.

10. Insurance. The Participant is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by BOPA in such amounts, as participant may deem necessary. BOPA; the Mayor and City Council of Baltimore; and BFAI have no responsibility for any damage or loss of property of the Participant. Participants who do not carry a business Insurance policy, are encouraged to consider a one (1) day or multi-day event insurance for purposes of performing at the Event, which can be obtained from a qualified insurance company.

11. Severable. Each provision of this Agreement shall be deemed to be a separate, severable, and independently enforceable provision. The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.

12. Force Majeure: Notwithstanding any other provision of this Agreement, in the event that the performance of any obligation under this Agreement by either party is prevented due to acts of God, or any government restriction, wars, hostilities, blockades, civil disturbances, revolutions, strikes, terrorist attacks, lockouts, or any other cause beyond the reasonable control of a party, such party shall not be responsible to the other party for failure or delay in performance of its obligations under this Agreement. Each party shall promptly notify the other party of such force majeure condition and efforts will be made by both parties to reschedule the Event at a mutually convenient time, with the same terms as stated in this Agreement. The Baltimore Book Festival takes place rain or shine; however in the case of dangerously inclement weather, BFAI reserves the right to close the Event, which is a force majeure condition.

13. Further Assurances. Participant, upon notice from BOPA, shall sign, or caused to be signed all further documents, do, or cause to be done, all further acts and provide all assurances as may reasonably be necessary or desirable to give effect to the terms of this Agreement.

14. Taxes. Participant shall be responsible for all taxes, fees and assessments required by any applicable federal, state or local law in connection with participation in the Event.

15. Maryland Law. This Agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts. Furthermore, the parties agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City. 

16. Applications will ONLY be accepted through this form. Absolutely no paper applications will be accepted.

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

LIGHT CITY 2019: Brilliant Baltimore Registration

APPLICATION GUIDANCE

Landmarks, attractions, restaurants, parking garages, hotels, apartment complexes, corporate headquarters – the Baltimore Office of Promotion & The Arts (BOPA) invites buildings across Baltimore to show their civic pride and illuminate during Light City. Displays are on view from November 1-10, 2019 and registration forms are due to BOPA by August 30, 2019.

RULES AND REGULATIONS

  • This form is the only method of application. Applying does not grant acceptance. 
  • Incomplete applications will not be reviewed nor considered. 
  • Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019).
  • Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes.
  • By submitting an application, you agree to and accept all the above rules and regulations

BENEFITS:

  • Free program registration
  • Promotion as a featured attraction of “Light City – Brilliant Baltimore” and a communications/marketing tool kit, including Light City images to use in marketing, promotional materials and social media
  • Inclusion in the Brilliant Baltimore directory featured on LightCity.org and Light City press kit
  • Feature article about Brilliant Baltimore, listing all participants, in an edition of the Light City daily newsletter
  • Light City window cling to promote your building’s participation
  • Complimentary passes to a special night at the Light City VIP Lounge

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FOR FURTHER QUESTIONS PLEASE CONTACT:  

Kyree Jones
Festivals Coordinator, Baltimore Office of Promotion & The Arts
Phone: (410) 752-8632 | Email: KJones@PROMOTIONandARTs.org

Brilliant Baltimore is a program of the Baltimore Office of Promotion & The Arts (BOPA).  Light City is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

The purpose of this survey is to receive feedback from vendors of the 41st season of the Baltimore Farmers Market & Bazaar.  Data being collected will be used to shape the direction of the market and for discovering topics of discussion in future vendor meetings.  Thank you for taking the time to fill it out

*Please note: this form is only for 2019 MECU Neighorhood Event Grantees that recieved funding for the 2019 grant season.*


The 2019 MECU Neighborhood Event Grants Final Report form must be submitted by midnight on December 31, 2019. 


Please only submit complete final report forms including the itemized event final budget with receipts (template available), six pictures of the event including at least 1 showing the MECU Neighborhood Event banner in the background. Incomplete final report forms will not be consider, and your 2019 agreement will be considered breached.


If you have questions, please contact Symone Audain at (410)752-8632 or saudain@promotionandarts.org


  

Common Questions:

1. Should the final event budget be for the total I spent for the event or just for the amount I was granted?

The final event budget is the total that was spent for the event.

2. How should I upload receipts?

You can upload receipts as one PDF or separate files. Please make sure they are legible. You may want to include a note on the receipt, especially if the line items are abbreviated or cut off.

3. Do you actually check the final report?

Absolutely. We read each one and compare the final budget to the receipts submitted to check accuracy.

4. I understand you want an itemized final budget and receipts, but some things were donated.

In February of this year, immediately following the mandatory workshop, the point of contact listed on the original application received an email with an example of an 'In-Kind/ Donation Form' to be used to record donated items. If you have your own, please upload either under the receipts section. 

The Baltimore Office of Promotion and The Arts (BOPA) is the Arts Council for the City of Baltimore.
Through the Creative Baltimore Fund, BOPA grants funds to qualified artists, and arts and cultural organizations based in Baltimore City. This final report is for Creative Baltimore's two grant programs: 


Mayor’s Individual Artist Award - Project Support (PS) -  provides support for arts or cultural programs that promote public access and encourage the breadth of arts and/or cultural programming in our community. 

General Operating Support (GOS) - provides core support for established arts or cultural organizations that benefit the public and are artistically or culturally vibrant.

Your completion of the final report below is important to us. The documentation and feedback that it provides is invaluable.The final installment of your grant award will be issued, after your complete final report has been received. Final reports must be received by Friday, June 01, 2018.
Baltimore Office of Promotion & The Arts