Baltimore Office of Promotion & The Arts

  The Baltimore Office of Promotion & The Arts is proud to present the 42nd Annual Baltimore Farmers' Market & Bazaar and is now accepting submissions for temporary Pop-Up vendors for the 2019 Market season. The Baltimore Farmers' Market & Bazaar is a producer only market.  Farmers chosen for the Baltimore Farmers' Market & Bazaar, are  chosen for their commitment to the Baltimore regional community with  growing and raising fine products, and keeping the Maryland farming  heritage alive. They are producers and growers, not re-sellers. The  BFMB supports the Maryland Market Money Program, SNAP, WIC, and Senior  Farmers' Market Nutrirtion Programs, and we hope for your participation in these important  programs. For more information, please contact the Maryland Farmers  Market Association <info@marylandfma.org>.As Maryland's largest producer Market, we operate on Sundays from April through December starting at 7AM to Noon. The Market is located outdoors, between Holliday Street, Guilford Avenue and Pleasant Street, off of the Pleasant Street exit of the Jones Falls Expressway (I-83). Contracts are for the complete season. Attendance is mandatory. Your space may be forfeited if more than 3 markets are missed.*Vendors must be set-up by 6:45AM and may not leave before 12:15PM. No moving vehicles allowed onsite between 6:45AM and 12:15PM. You must be off-site by 1:00PM. The Market takes place rain or shine.   

 *Current & Former Vendors*:

• A new application is required every season 
• Participation in past Market seasons does not guarantee one's acceptance for future seasons
• The space you have been assigned to in past seasons is not guaranteed for future seasons   

Basic Guidelines Link : http://www.promotionandarts.org/sites/default/files/ckfinder/files/2019%20Baltimore%20Farmers'%20Market%20Guidelines.pdf Vendors may load in and out at approved hours only, as stated in the guidelines.* Vendors may not share, re-sell, or sublet their space.   * Vendors may only sell approved items. There is NO RESELLING allowed.  * Insurance: Accepted Food and Farm Vendors must furnish BOPA with a Certificate of Insurance for General Liability ($1,000,000/$2,000,000 typical with specifics for special insurance needs  listed on the contract if selected), and all Vendors must furnish a copy of their Automobile Insurance Card. The certificate needs to name Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore as additional insured, and state that the coverage shall be primary to any insurance coverage held by Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore with respects to acts or omissions of the licensee.* Any food sold must be prepared and sold within the guidelines of the Baltimore City Fire and Health Departments, and you must get and have your Health Department Permit posted on-site. 

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

APPLICATION GUIDANCE 

The Baltimore Office of Promotion & The Arts is seeks food vendors to participate in the 2019 festival season, including Artscape, Baltimore Book Festival, and Light City. 

Artscape is the largest free arts festival in the country, bringing 350,000+ attendees to Baltimore’s cultural, arts and entertainment district over three days.

Light City 2018 attracted more than 442,500 nighttime visitors, generated $33.5 million in economic impact and created one billion media impressions for Baltimore 

APPLICATION ELIGIBITY

Only vendors in good standing with BOPA will be accepted. 

APPLICATION REQUIREMENTS

This form is the only method of application. Applying does not grant acceptance. Incomplete applications will not be reviewed nor considered. Applications will not be accepted nor reviewed 

PRICING

Grilling/ Frying Vendors: 10x10: $3200, 10x20: $5000

Cooking Vendors (use of griddle): 10x10: $2400

Non-Cooking Vendors (juices, salads, etc.) 10x10: $2000

Desserts/ Snacks: 10x10: $1000, Cart: $800 

Food Truck: $2500

Note: Vendors may partcipate in ONLY Baltimore Book Festival (11.1- 11.3) if they are a self contained unit. Vendors interested in a tent/booth at Light City MUST participate in all 10 days (11.1- 11.10). 

RULES AND REGULATIONS

Vendors must keep their space open and staffed, for all festival hours of operation. 

Vendors are required to set-up and breakdown their booth/area in the festival-designated time frames. 

Vendors must pay a separate $250 clean-up deposit. This deposit is refundable and will be refunded pending the condition of your space upon departure. 

Vendors who have not paid the required booth/space fee prior to the festival will not be permitted to set-up and participate during the festival.

Vendors may only sell approved non-alcoholic beverages. No glass bottles, disposable plastic straws, or Styrofoam cups. 

No Styrofoam serving containers allowed. Serving containers must be recyclable or compostable. 

Stand-alone/pop-up tents are prohibited and unauthorized/unapproved use of any festival space is prohibited. Vendor set-up is confined to the purchased tent/location footprint. Storage areas located behind or outside the tent footprint is prohibited. 

Amplified sound and/or sound systems in your booth is prohibited. 

Bring a heavy-duty outdoor extension cord of at least 25 feet, in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase.

Lighting: BOPA provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 

Signage: BOPA provides an individual sign for each vendor. You may bring signage and other printed collateral material, but it may not be on the outside of your tent.

Wi-Fi internet will not be available in your space to collect payments. Please use another method of collecting payments that does not require Wi-Fi access.

Vendors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.

Vendors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to open for business. 

By submitting an application, you agree to and accept all festival terms and conditions. 

TERMS AND CONDITIONS

1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) and the Baltimore Festival of the Arts, Inc. (BFAI) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, BOPA will not honor Vendors requests to change or move its tent/exhibit location at any time. 

2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and the Baltimore Office of Promotion & The Arts, Inc. (BOPA). BOPA reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in BOPA Festivals. 

3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by BOPA, shall be provided to Vendors no less than seven days prior to the festivals' start dates. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein. 

4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at BOPA Festivals. 

5. If Vendor is selling, Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in BOPA Festivals. Vendor shall hold BFAI and BOPA harmless for any taxes (including fees and penalties, if any) required to be paid in connection with the Vendor’s activities under this contract. Vendor shall provide BOPA with all requested documentation to evidence Vendor’s compliance with tax laws and rules. 

6. Once Vendor is accepted, invoiced and paid for the festival; full or partial refunds will not be issued if the Vendor cancels their space for any reason. 

7. BOPA Festivals takes place rain or shine, however in the case of dangerously inclement weather, BOPA reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued. 

8. Under no circumstances shall BFAI or BOPA be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable. 

9. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement. 

10. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement. 

11. Waiver of any term of this agreement or failure of BOPA to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor. 

12. Vendor agrees that no representations of any kind have been made to Vendor by BOPA or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein. 

13. Upon request, BOPA will provide insurance broker contact information for the event.

Liability and Insurance

1. Vendor agrees to indemnify, defend and hold harmless the Baltimore Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against the Baltimore Office of Promotion and The Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement. 

2. BOPA, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with BOPA Festivals, or any breach of representation, warranty or covenant in this agreement. 

3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with BOPA and BFAI. 

4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by BOPA Festivals, in such amounts as he/she may deem necessary. BOPA and its festivals have no responsibility for any damage or loss of property of the Vendor. Vendor is advised to carry insurance for their business. If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company. Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival duration. 

5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.

Health Department 

Food sold is required to be prepared and sold within the guidelines of the Baltimore City Health Departments. Your name will be given to the Baltimore City Health Department. Health Department requirements include, but are not limited to: 1) hand wash sink with hot water 2) compartment “sink” wash area 3) food is required to be elevated at a minimum of 6” off the ground 4) temporary food permit from the Baltimore City Health Department. Vendors are required to have a Health Department Permit posted on-site in their vendor booth/space.

Fire Marshall

Vendors must comply with all Baltimore City Fire Department fire marshal rules and guidelines. All vendors cooking on premise are required to have a 2A-10BC Portable Fire Extinguisher. Deep Fryers are required to have a Class K extinguisher.

ABOUT THIS AGREEMENT

1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, BOPA/BFAI may terminate this agreement upon notice to Vendor. 

2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision. The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect. 

3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts. Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City. 

4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written. No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus. Questions? Contact Taylor Kleiner, Festivals Logistics and Operations Coordinator (via tkleiner@promotionandarts.org or direct dial 443-263-4329). 

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

FESTIVAL OVERVIEW

One of the largest African American festivals on the East Coast- AFRAM festival is a celebration of African American life, music and culture. This family-friendly event is filled with entertainers, children’s activities, arts, history, education, financial literacy, employment & job training, health & wellness, and more. Hosted in Baltimore City’s Druid Hill Park, this 745-acre urban oasis draws crowds of over 100,000 each year! For two days, people from all walks of life come together to enjoy all that AFRAM has to offer. 

2019 Dates: Saturday August 10th (Noon-8P) - Sunday, August 11th (Noon-6P)

2019 Location: Druid Hill Park

Attendance: 100,000 visitors 

2019 Set- Up Date: Friday, August 9th. Vendors MUST set-up this day.

APPLICATION REQUIREMENTS
This form is the only method of application. Applying does not grant acceptance. Incomplete applications will not be reviewed nor considered. 

PRICING

This pricing is for two days of vending in a 10x10 location. Food vendors MUST make a two day commitment. All vendors will pay a flat rate, no percentages or commission.

Grilling/ Frying Vendors: $1000
Cooking Vendors (use of griddle): $650
Non-Cooking Vendors/ Specialty Items (juices, salads, etc.): $550
Desserts/ Snacks: $550
Food Truck: $650

RULES AND REGULATIONS
Vendors must keep their space open and staffed, for all festival hours of operation.
Vendors are required to set-up and breakdown their booth/area in the festival-designated time frames.
Vendors must pay a separate $250 clean-up deposit. This deposit is refundable and will be refunded pending the condition of your space upon departure.
Vendors who have not paid the required booth/space fee prior to the festival will not be permitted to set-up and participate during the festival.
Vendors may only sell approved non-alcoholic beverages. No glass bottles, disposable plastic straws, or Styrofoam cups.
No Styrofoam serving containers allowed. Serving containers must be recyclable or compostable.
NEW FOR 2019-- Stand-alone/pop-up tents are prohibited. AFRAM will provide a tent. Unauthorized/unapproved use of any festival space is prohibited. Vendor set-up is confined to the purchased tent/location footprint. Storage areas located behind or outside the tent footprint is prohibited.
Amplified sound and/or sound systems in your booth is prohibited.
Bring a heavy-duty outdoor extension cord of at least 25 feet, in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase.
Lighting: Festival provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display.
Signage: Festival provides an individual sign for each vendor. You may bring signage and other printed collateral material, but it may not be on the outside of your tent.
Wi-Fi internet will not be available in your space to collect payments. Please use another method of collecting payments that does not require Wi-Fi access.
Vendors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.
Vendors violating the rules of this show or who fail to cooperate with Festival Staff will not be permitted to open for business. 

By submitting an application, you agree to and accept all festival terms and conditions.
 

TERMS AND CONDITIONS
1. Baltimore AFRAM (AFRAM) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, AFRAM will not honor Vendors requests to change or move its tent/exhibit location at any time.
2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and AFRAM. AFRAM reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in AFRAM.
3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by AFRAM, shall be provided to Vendors no less than seven days prior to the festivals' start dates. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein.
4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at AFRAM.
5. If Vendor is selling, Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in AFRAM. Vendor shall hold AFRAM harmless for any taxes (including fees and penalties, if any) required to be paid in connection with the Vendor’s activities under this contract. Vendor shall provide AFRAM with all requested documentation to evidence Vendor’s compliance with tax laws and rules.
6. Once Vendor is accepted, invoiced and paid for the festival; full or partial refunds will not be issued if the Vendor cancels their space for any reason.
7. AFRAM takes place rain or shine, however in the case of dangerously inclement weather, AFRAM reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued.
8. Under no circumstances shall AFRAM be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable.
9. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement.
10. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement.
11. Waiver of any term of this agreement or failure of AFRAM to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of AFRAM’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor.
12. Vendor agrees that no representations of any kind have been made to Vendor by AFRAM or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein.
13. Upon request, AFRAM will provide insurance broker contact information for the event.
 

Liability and Insurance
1. Vendor agrees to indemnify, defend and hold harmless AFRAM, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against AFRAM, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of AFRAM, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement.
2. AFRAM, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with AFRAM, or any breach of representation, warranty or covenant in this agreement.
3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with AFRAM.
4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by AFRAM, in such amounts as he/she may deem necessary. AFRAM has no responsibility for any damage or loss of property of the Vendor. Vendor is advised to carry insurance for their business. If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company. Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival duration.
5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.

Health Department
Food sold is required to be prepared and sold within the guidelines of the Baltimore City Health Departments. Your name will be given to the Baltimore City Health Department. Health Department requirements include, but are not limited to: 1) hand wash sink with hot water 2) compartment “sink” wash area 3) food is required to be elevated at a minimum of 6” off the ground 4) temporary food permit from the Baltimore City Health Department. Vendors are required to have a Health Department Permit posted on-site in their vendor booth/space.

Fire Marshall
Vendors must comply with all Baltimore City Fire Department fire marshal rules and guidelines. All vendors cooking on premise are required to have a 2A-10BC Portable Fire Extinguisher. Deep Fryers are required to have a Class K extinguisher.

ABOUT THIS AGREEMENT
1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, AFRAM may terminate this agreement upon notice to Vendor.
2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision. The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.
3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts. Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City.
4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written. No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus. Questions? Contact Taylor Kleiner, Festivals Logistics and Operations Coordinator (via bopatkleiner@gmail.com or direct dial 443-263-4329).

FESTIVAL OVERVIEW

One of the largest African American festivals on the East Coast- AFRAM festival is a celebration of African American life, music and culture. This family-friendly event is filled with entertainers, children’s activities, arts, history, education, financial literacy, employment & job training, health & wellness, and more. Hosted in Baltimore City’s Druid Hill Park, this 745-acre urban oasis draws crowds of over 100,000 each year! For two days, people from all walks of life come together to enjoy all that AFRAM has to offer. 

2019 Dates: Saturday August 10th (Noon-8P) - Sunday, August 11th (Noon-6P)

2019 Location: Druid Hill Park

Attendance: 100,000 visitors 

2019 Set- Up Date: Friday, August 9th. Participants MUST set-up this day.

APPLICATION REQUIREMENTS  

Please include a thoughtful and descriptive proposal with details on your activity/programming; connections to the community and commitment to the spirit of AFRAM are key. Those interested in programming children’s activities, education, financial literacy, employment & job training and health & wellness should utilized this application. 

This form is the only method of application.   

PRICING

Fees will be waived for Community Engagement participants who contribute to the festival atmosphere with thoughtful programming and activation. 

RULES AND REGULATIONS 

Participants in the Community Engagement sector may NOT sell any items. The booth space should only be utilized for activities and programming. 

Participants must keep their space open and staffed, for all festival hours of operation.  

Participants are required to set-up and breakdown their booth/area in the festival-designated time frames.  

Stand-alone/pop-up tents are prohibited and unauthorized/unapproved use of any festival space is prohibited. Participant set-up is confined to the purchased tent/location footprint. Storage areas located behind or outside the tent footprint is prohibited.  

Amplified sound and/or sound systems in your booth is prohibited.  

Bring a heavy-duty outdoor extension cord of at least 25 feet, in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase. 

Lighting: Festival provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display.  

Signage: Festival provides an individual sign for each participant. You may bring signage and other printed collateral material, but it may not be on the outside of your tent. 

Participants may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. 

Violations will result in expulsion from the festival. 

Participants violating the rules of this show or who fail to cooperate with Festival Staff will not be permitted to open. 

By submitting an application, you agree to and accept all festival terms and conditions.   

TERMS AND CONDITIONS 

1. Baltimore AFRAM (AFRAM) reserves the right to determine and assign the Participant onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, AFRAM will not honor Participant's requests to change or move its tent/exhibit location at any time.  

2. This application, when properly executed, shall constitute a valid and binding agreement between the Participant and AFRAM. AFRAM reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in AFRAM. 

 3. The terms, conditions and directions of the Participant Guidelines, as amended from time to time by AFRAM, shall be provided to Participants no less than seven days prior to the festivals' start dates. The guidelines shall be considered a part of this agreement. Participant is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein.  

4. The Participant contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at AFRAM.   

5. AFRAM takes place rain or shine, however in the case of dangerously inclement weather, AFRAM reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department.  

6. Under no circumstances shall AFRAM be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable.  

7. Failure by Participant to adhere to any provision of this Agreement may result in cancellation of this agreement.  

8. Participants may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement.  

9. Waiver of any term of this agreement or failure of AFRAM to terminate this agreement on account of any breach by Participant shall not be deemed a waiver of AFRAM’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Participant.  

10. Participant agrees that no representations of any kind have been made to Participant by AFRAM or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein.

11. Upon request, AFRAM will provide insurance broker contact information for the event.  

Liability and Insurance 

1. Participant agrees to indemnify, defend and hold harmless AFRAM, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against AFRAM, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Participant, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of AFRAM, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement.  

2. AFRAM, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Participant’s activities in connection with AFRAM, or any breach of representation, warranty or covenant in this agreement.  

3. The Participant is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with AFRAM.  

4. The Participant is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by AFRAM, in such amounts as he/she may deem necessary. AFRAM has no responsibility for any damage or loss of property of the Participant. Participant is advised to carry insurance for their business. If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company. Proof of insurance is required from the Participant at check-in and should be available for inspection throughout Festival duration.  

5. The Participant agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Participant at check-in and should be available for inspection throughout Festival weekend.  

ABOUT THIS AGREEMENT 

1. Should the Participant fail to fulfill any of his/her obligations pursuant to this agreement, AFRAM may terminate this agreement upon notice to Participant. 

2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision. The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.  

3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts. Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City.  

4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written. No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.  

Submission of on-line application shall constitute agreement with all conditions in this prospectus. Questions? Contact Taylor Kleiner, Festivals Logistics and Operations Coordinator (via bopatkleiner@gmail.com or direct dial 443-263-4329).         

FESTIVAL OVERVIEW
One of the largest African American festivals on the East Coast- AFRAM festival is a celebration of African American life, music and culture. This family-friendly event is filled with entertainers, children’s activities, arts, history, education, financial literacy, employment & job training, health & wellness, and more. Hosted in Baltimore City’s Druid Hill Park, this 745-acre urban oasis draws crowds of over 100,000 each year! For two days, people from all walks of life come together to enjoy all that AFRAM has to offer. 

2019 Dates: Saturday August 10th (Noon-8P) - Sunday, August 11th (Noon-6P)
2019 Location: Druid Hill Park
Attendance: 100,000 visitors
2019 Set- Up Date: Friday, August 9th. Vendors MUST set-up this day.
 

APPLICATION REQUIREMENTS
Please include a thoughtful and descriptive proposal with details on your activity/programming; connections to the community and commitment to the spirit of AFRAM are key. 

This form is the only method of application.   

PRICING
All sponsorship opportunities are customizable based on sponsors brand goals. 

Pricing to be determined in collaboration with the brand sponsor and AFRAM. 

RULES AND REGULATIONS
Vendors in the Sponsor Activation sector may NOT sell any items. The booth space should only be utilized for promotion, activation and, in some cases, sampling. 

Vendors must keep their space open and staffed, for all festival hours of operation.  

Vendors are required to set-up and breakdown their booth/area in the festival-designated time frames.  

Set-up is confined to the footprint agreed upon in collaboration between sponsor and AFRAM.

Amplified sound and/or sound systems in your booth is prohibited.  

Bring a heavy-duty outdoor extension cord of at least 25 feet, in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase.
Lighting: Festival provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display.  
Signage: Festival provides an individual sign for each vendor. You may bring signage and other printed collateral material, but it may not be on the outside of your tent.

Vendors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties.
Violations will result in expulsion from the festival.

Vendors violating the rules of this show or who fail to cooperate with Festival Staff will not be permitted to open.

By submitting an application, you agree to and accept all festival terms and conditions.    

TERMS AND CONDITIONS
1. Baltimore AFRAM (AFRAM) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, AFRAM will not honor Vendors requests to change or move its tent/exhibit location at any time.  

2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and AFRAM. AFRAM reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in AFRAM.
 

3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by AFRAM, shall be provided to Vendors no less than seven days prior to the festivals' start dates. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein.  

4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at AFRAM.   

5. AFRAM takes place rain or shine, however in the case of dangerously inclement weather, AFRAM reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department.  

6. Under no circumstances shall AFRAM be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable.  

7. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement.  

8. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement.  

9. Waiver of any term of this agreement or failure of AFRAM to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of AFRAM’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor.  

10. Vendor agrees that no representations of any kind have been made to Vendor by AFRAM or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein.

11. Upon request, AFRAM will provide insurance broker contact information for the event. 

Liability and Insurance
1. Vendor agrees to indemnify, defend and hold harmless AFRAM, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against AFRAM, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of AFRAM, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement.  

2. AFRAM, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with AFRAM, or any breach of representation, warranty or covenant in this agreement.  

3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with AFRAM.  

4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by AFRAM, in such amounts as he/she may deem necessary. AFRAM has no responsibility for any damage or loss of property of the Vendor. Vendor is advised to carry insurance for their business. If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company. Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival duration.  

5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.  

ABOUT THIS AGREEMENT
1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, AFRAM may terminate this agreement upon notice to Vendor.

2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision. The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.  
 

3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts. Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City.  
 

4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written. No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.  

Submission of on-line application shall constitute agreement with all conditions in this prospectus. Questions? Contact Tonya Miller at 410.545.7983.      

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

BALTIMORE BOOK FESTIVAL / LIGHT CITY 2019: Children's Activities, Crafts and Workshops Application 

APPLICATION GUIDANCE

It's Lit! Highlighting the literary arts by day and illuminating by night, the festival's family-friendly fun zone, is located along the West Shore promenade, on Bicentennial Plaza and around the Visitor Center, at Baltimore's Inner Harbor. 

BOPA is proud to showcase organizations and entertainers with fun craft ideas, hands-on activities and workshops, demonstrations, and creative dance and/or music performances. 

Applications should portray how you plan to actively engage the audience (families and school-age children) and provide a unique and memorable experience for festival-goers. In keeping with the spirit of the festival, all works and performances must be free and open to the public the entire festival. All activities excluding performers and entertainment must be staffed during all festival hours.

APPLICATION ELIGIBILITY

Non-Profit Arts/Cultural and Educational Organizations passionate about the literary arts and illumination, and youth in Baltimore, are encouraged to apply. BOPA asks the ratio of content be 80% craft/programming and 20% promotions of your organization). Performers specializing in children's entertainment are encouraged to apply.

APPLICATION REQUIREMENTS

Please include a thoughtful and descriptive proposal with details on your activity/programming; connections to Baltimore Book Festival and Light City, and the spirit of the festivals a bonus.

This form is the only method of application. Applying does not grant acceptance. 

Incomplete applications will not be reviewed nor considered.  

Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019).
 

RULES & REGULATIONS

· Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes. 

· Exhibitors must keep their space open and staffed, for all festival hours of operation. 

· Participants are required to set-up and breakdown their booth/area in the festival-designated time frames. 

· Participants who have not paid the required booth/space fee prior to the festival will not be permitted to set-up and participate during the festival. 

· Stand-alone/pop-up tents are prohibited. 

· Unauthorized/unapproved use of any festival space is prohibited. · Exhibitor set-up is confined to the purchased tent footprint. 

· Storage areas located behind or outside the tent footprint is prohibited. 

· Amplified sound and/or sound systems in your booth is prohibited. 

· Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. The tents are of a number of different styles (such as 10x10, 10x20, 10x30, etc.) with most being larger tents shared by two or more participants. 

· Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase. 

· Lighting: BOPA provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 

· Signage: BOPA provides an individual sign for each exhibitor. You may bring signage and other printed collateral material. 

· Wi-Fi internet will not be available in your space to collect payments. Please use another method of collecting payments that does not require Wi-Fi access. 

· Exhibitors are required close their tent walls each night. Festival staff will be roaming to help and assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and materials in their space overnight at their own discretion. 

· Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.

· Exhibitors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

By submitting an application, you agree to and accept all festival terms and conditions.


TERMS AND CONDITIONS
 
1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) and the Baltimore Festival of the Arts, Inc. (BFAI) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, BOPA will not honor Vendors requests to change or move its tent/exhibit location at any time.
2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and the Baltimore Office of Promotion & The Arts, Inc. (BOPA). BOPA reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in Baltimore Book Festival and Light City.
3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by BOPA, shall be provided to Vendors no less than seven days prior to Baltimore Book Festival and Light City. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein.
4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at Baltimore Book Festival and Light City.
5. If Vendor is selling, Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in Baltimore Book Festival and Light City. Vendor shall hold BFAI and BOPA harmless for any taxes (including fees and penalties, if any) required to be paid in connection with the Vendor’s activities under this contract. Vendor shall provide BOPA with all requested documentation to evidence Vendor’s compliance with tax laws and rules.
6. Once Vendor is accepted, invoiced and paid for the festival; full or partial refunds will not be issued if the Vendor cancels their space for any reason.
7. Baltimore Book Festival and Light City take place rain or shine, however in the case of dangerously inclement weather, BOPA reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued.
8. Under no circumstances shall BFAI or BOPA be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable.
9. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement.
10. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement.
11. Waiver of any term of this agreement or failure of BOPA to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor.
12. Vendor agrees that no representations of any kind have been made to Vendor by BOPA or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein.               
13. Upon request, BOPA will provide insurance broker contact information for the event.

Liability and Insurance:
1. Vendor agrees to indemnify, defend and hold harmless the Baltimore Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against the Baltimore Office of Promotion and The Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement.
2. BOPA, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with Baltimore Book Festival and Light City, or any breach of representation, warranty or covenant in this agreement.
3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with Baltimore Book Festival and Light City, BFAI or BOPA.
4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by Baltimore Book Festival and Light City, in such amounts as he/she may deem necessary.  Baltimore Book Festival and Light City has no responsibility for any damage or loss of property of the Vendor.  Vendor is advised to carry insurance for their business.  If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company.  Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.
5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival.

About This Agreement:
1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, BOPA/BFAI may terminate this agreement upon notice to Vendor.
2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision.  The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.
3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts.  Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City.
4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written.  No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus.

Questions? Contact Susan Fortkiewicz, Festivals Manager (via email or direct dial 443-263-4347).

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

Baltimore Book Festival / Light City 2019: Exhibitor Application 

IMPORTANT DATES

• January 9, 2019 – ALL applications open at https://promotionandarts.submittable.com/submit
• February 24, 2019 – last day to receive early-bird application fee
• March 11, 2019 – application closes at 11:59 PM EST
• March 28, 2019 – on or before this date, notifications will be sent about      applicant status
• May 31, 2019 – last day to pay
• June 3, 2019 – Booking deadline for the festival
• September 2, 2019 – September 6, 2019 – Booth locations and Exhibitor Guidelines      sent out during this week
• November 1 – November 3, 2019 – Baltimore Book Festival, 12pm - 10pm
• November 1 – November 10, 2019 – Light City 2019

GENERAL INFORMATION

New for this year:

• Date change: This year’s festival dates are November 1-3, 2019 (the first weekend of Light City)
• Tablers Name and Location Change: Single-Day Tablers are will now be known as 1-Day Exhibitors! There is no longer a Tablers Pavilion on Bicentennial Plaza. Each 1-Day Exhibitor will receive a 10’x10’ exhibit space around the festival footprint on the promenade in the middle of the action! There are a LIMITED number of 1-Day spaces available!
• Timeline: Please see the above timeline for all changes to dates and deadlines. Please note that all of this year’s festival deadlines are significantly earlier in the      year. 
• Exhibitor Enhancements: Coming soon in the Spring of 2019!
• Special Note to 1- Day Exhibitors: There are a LIMITED number of Single-Day spaces available!
• Special      Note to 1- Day Exhibitors: Upon acceptance into the festival, date selection is on a first paid, first served basis. Please do not express your interest in participating on particular day on this application. 

Who can be an Exhibitor? (1-Day or 3-Day)

• Authors/Booksellers/Publishers
• Zines/Small Press
• Educational Institution promoting literary arts
• Sellers of literary/book-themed products such as journals, pens, jewelry,      clothing, stationary, e-readers, etc.
• Those promoting a literary-oriented event or resource
• An attraction with a literary connection (or related book)
• Non-Profit or Cultural Organization: if your organization is not literary in nature,      you must propose a STRONG book-themed element as part of your display

Please note: 1-Day Exhibitors participate for a single day during the festival; Friday, Saturday, OR Sunday, from 12pm – 10pm. 3-Day Exhibitors participate for ALL THREE [3] DAYS OF THE FESTIVAL, from 12pm - 10pm. 

WHAT IS INCLUDED IN THE STANDARD (1-DAY OR 3-DAY) EXHIBITOR PACKAGE

• Festival-provided tent (10’ x 10’)
• [1] 6' table per 10’ x 10’ of space
• [2] chairs per 10’ x 10’ of space
• Exhibitor sign
• 24-hour roaming security
• Listing in the event program, website and Press Kit
• A comprehensive exhibitor guide (emailed pre-festival)
• Please note: The Festival does NOT provide parking, but will supply a list of area      garages to selected exhibitors. Spaces can be reserved in advance by visiting http://www.baltimoreparking.com

EXHIBITOR GUIDELINES:

• Cancellations: If an Exhibitor cancels before August 9, 2019, the Baltimore Office of Promotion & The Arts will refund the Exhibitor 50% of the booth fee.
• Refunds: After August 9, 2019, refunds for application fees, equipment fees, etc. are not issued.
• Please note: All spaces will be sold on a first come, first served basis. Each      exhibitor will be responsible for visiting the payment website to secure their space. When all spaces are sold out, any spaces that may be added are at the discretion of Festival management.
• Stand-alone pop-up tents/extra tables are prohibited.
• Unauthorized/unapproved use of any festival space is prohibited.
• Exhibitor set-up is confined to the purchased tent space footprint.
• Storage areas located behind or outside the tent footprint is prohibited.
• No sound systems in tents. 
• Participants agree that Baltimore Book Festival shall have the right to reproduce      digital images or the reproductions of selected artwork for publicity or      marketing purposes.
• Exhibitors must keep their space open all hours of the festival, rain or shine.
• 1-Day Exhibitors must have their tents open from 12pm – 10pm on their designated      day.
• 3-Day Exhibitors must have their tents open all three days of the festival from      12pm – 10pm each day.
• 80% of materials displayed, sold and distributed must be related to the literary arts.
• Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion      of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.
• Exhibitors are required close their tent walls each night. We will have festival      staff available to assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and artwork in their space overnight at their own discretion
• Exhibitors violating the rules of this show or who fail to cooperate with the      Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

FEES:

Application Fee: 

• $30 (includes Submittable Service Charge)

*The application fee is non-refundable*

Equipment Fees:

Please note: 1-Day Exhibitors may only rent one [1] 10’ x 10’space for one day. In order to exhibit for multiple days, you MUST purchase the 3-Day Exhibitor Standard Package

Friday 1-Day Exhibitor: $150

• Standard (10’ x 10’ x 7’) Festival-provided tent
• [1] 6 foot table
• [2] chairs

Saturday 1-Day Exhibitor: $250

• Standard (10’ x 10’ x 7’) Festival-provided tent
• [1] 6 foot table
• [2] chairs

Sunday 1-Day Exhibitor: $200

• Standard (10’ x 10’ x 7’) Festival-provided tent
• [1] 6 foot table
• [2] chairs

3-Day Exhibitors: $600

• Standard (10’ x 10’ x 7’) Festival-provided tent
• [1] 6 foot table per 10’ x 10’ of space
• [2] chairs per 10’ x 10’of space

Standard Exhibitor Package includes:

• [1] Exhibitor sign per 10’ x 10’ of space
• [2] Exhibitor Credentials
• 24-hour roaming security
• Listing in the event program, website and Press Kit
• A comprehensive exhibitor guide (emailed pre-festival)
• Commemorative item for that year’s festival

Please note: The Festival does NOT provide parking, but will supply a list of area garages to selected exhibitors. Spaces should be reserved in advance.

Distribution of spaces are at the discretion of Festival Staff.

Your Space At The Festival

• You must be open by noon (12pm) each day and remain open until the festival      closes each day at 10pm. 
• Display: Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. The tents are of a number of different styles (such as 10x10, 10x20, 10x30, etc.) with most being larger tents shared by two      or more exhibitors. 
• Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity      for your booth. The festival will not have extension cords to borrow, rent or purchase.
• Lighting: The Baltimore Book Festival provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them      on. You may want to bring supplementary lighting for your display. 
• Signage: The Baltimore Book Festival does provide individual signage for each exhibitor. You may bring signage and other printed collateral material.
• Wi-Fi internet is not guaranteed to be available to collect payments. Please be prepared to useanother method to collect payments that does not require Wi-Fi access.

_

FOR FURTHER QUESTIONS PLEASE CONTACT: 

Kyree Jones | Festivals Coordinator 

Baltimore Office of Promotion & The Arts 

Phone: (410) 752-8632 

E-mail Address: KJones@PROMOTIONandARTs.org

_

PLEASE NOTE: Media and corporate/commercial space is reserved for corporate sponsors/media outlets. Through their generosity, we are able to keep the Baltimore Book Festival free and open to the public. What constitutes "corporate/commercial space" or "Media Space" is at the discretion of the Baltimore Office of Promotion & The Arts. If you are interested in becoming a festival sponsor, please contact Jessica Abel at 410-752-8632 or email JAbel@PROMOTIONandARTS.org.

_

Legal Agreement: 

BALTIMORE BOOK FESTIVAL 2019 PARTICIPANT - TERMS AND CONDITIONS 

These are the terms (the “Agreement”) that govern your attendance at and/or participation in the Baltimore Book Festival 2019 Event (the “Event”). By participating in the Event you (the “Participant”) agree to the following terms and conditions outlined below. 

1. Event Related Requirements. Participant will comply with all Baltimore Book Festival 2019 (the “Event”) -related guidelines and requirements as specified by the Baltimore Office of Promotion & The Arts, Inc. (BOPA). 

2. Exhibitor Space Regulations Participant may not re-sell, share or sub-let any portion of its exhibitor space to a third party. Failure to adhere to this term constitutes a breach of this agreement and will result in removal of the third party’s on-site presence at the Event. Unless prior approval has been obtained from BOPA, Participant may not play music or use amplified sound. 

3. Intellectual Property. Participant acknowledges and agrees that: (i) BOPA’s logos, trade names trademarks and service marks, e.g., Baltimore Book Festival (collectively “Marks”) are and shall remain the sole property of BOPA, (ii) nothing in this Agreement shall confer in Participant any right of ownership in BOPA’s Marks, and (iii) Participant shall not now or in the future contest the validity of the BOPA’s Marks. 

4. Assignment. Participant may not delegate his or her obligations hereunder, or assign this Agreement to any other person without the prior written consent of BOPA. 

5. Independent Contractor. Participant is an independent contractor and has no employee, partnership, co-venture, agent or other such relationship with BOPA, the Event, or the Mayor and City Council of Baltimore. 

6. Termination. Should the Participant fail to fulfill any of its obligations BOPA may, in addition to its other rights and remedies, in its sole discretion, terminate Participant’s participation in the Event upon written notice to Participant. 

7. Indemnification. Participant agrees to indemnify, defend and hold harmless the BOPA, the Baltimore Festival of the Arts, Inc. (BFAI), the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers relating to or arising as a result of any direct or indirect, willful, or negligent act or omission of the Participant, its employees, agents, or volunteers, EXCEPT for activities caused by the sole gross negligence of BOPA, BFAI, the City, its elected/appointed officials, employees, agents, and volunteers arising out of, relating to or resulting from participation in the Event. 

8. Limited Liability. BOPA, BFAI, the Event sponsors, and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Participant’s activities in connection with the Event.

9. Non-Waiver. Waiver of any term of this Term and Conditions or failure of BOPA to terminate this Agreement on account of any breach by Participant shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this Agreement by reason of any subsequent breach by Participant.

10. Insurance. The Participant is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by BOPA in such amounts, as participant may deem necessary. BOPA; the Mayor and City Council of Baltimore; and BFAI have no responsibility for any damage or loss of property of the Participant. Participants who do not carry a business Insurance policy, are encouraged to consider a one (1) day or multi-day event insurance for purposes of performing at the Event, which can be obtained from a qualified insurance company.

11. Severable. Each provision of this Agreement shall be deemed to be a separate, severable, and independently enforceable provision. The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.

12. Force Majeure: Notwithstanding any other provision of this Agreement, in the event that the performance of any obligation under this Agreement by either party is prevented due to acts of God, or any government restriction, wars, hostilities, blockades, civil disturbances, revolutions, strikes, terrorist attacks, lockouts, or any other cause beyond the reasonable control of a party, such party shall not be responsible to the other party for failure or delay in performance of its obligations under this Agreement. Each party shall promptly notify the other party of such force majeure condition and efforts will be made by both parties to reschedule the Event at a mutually convenient time, with the same terms as stated in this Agreement. The Baltimore Book Festival takes place rain or shine; however in the case of dangerously inclement weather, BFAI reserves the right to close the Event, which is a force majeure condition.

13. Further Assurances. Participant, upon notice from BOPA, shall sign, or caused to be signed all further documents, do, or cause to be done, all further acts and provide all assurances as may reasonably be necessary or desirable to give effect to the terms of this Agreement.

14. Taxes. Participant shall be responsible for all taxes, fees and assessments required by any applicable federal, state or local law in connection with participation in the Event.

15. Maryland Law. This Agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts. Furthermore, the parties agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City. 

16. Applications will ONLY be accepted through this form. Absolutely no paper applications will be accepted.

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

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LIGHT CITY 2019: Brilliant Baltimore Registration

APPLICATION GUIDANCE

Landmarks, attractions, restaurants, parking garages, hotels, apartment complexes, corporate headquarters – the Baltimore Office of Promotion & The Arts (BOPA) invites buildings across Baltimore to show their civic pride and illuminate during Light City. Displays are on view from November 1-10, 2019 and registration forms are due to BOPA by August 30, 2019.

RULES AND REGULATIONS

• This form is the only method of application. Applying does not grant acceptance. 
• Incomplete applications will not be reviewed nor considered. 
• Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019).
• Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes.
• By submitting an application, you agree to and accept all the above rules and regulations

BENEFITS:

• Free program registration
• Promotion as a featured attraction of “Light City – Brilliant Baltimore” and a communications/marketing tool kit, including Light City images to use in marketing, promotional materials and social media
• Inclusion in the Brilliant Baltimore directory featured on LightCity.org and Light City press kit
• Feature article about Brilliant Baltimore, listing all participants, in an edition of the Light City daily newsletter
• Light City window cling to promote your building’s participation
• Complimentary passes to a special night at the Light City VIP Lounge

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FOR FURTHER QUESTIONS PLEASE CONTACT:  

Kyree Jones
Festivals Coordinator, Baltimore Office of Promotion & The Arts
Phone: (410) 752-8632 | Email: KJones@PROMOTIONandARTs.org

Brilliant Baltimore is a program of the Baltimore Office of Promotion & The Arts (BOPA).  Light City is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

The purpose of this survey is to receive feedback from vendors of the 41st season of the Baltimore Farmers Market & Bazaar.  Data being collected will be used to shape the direction of the market and for discovering topics of discussion in future vendor meetings.  Thank you for taking the time to fill it out

*Please note: this form is only for 2019 MECU Neighorhood Event Grantees that recieved funding for the 2019 grant season.*

The 2019 MECU Neighborhood Event Grants Final Report form must be submitted by midnight on December 31, 2019. 

Please only submit complete final report forms including the itemized event final budget with receipts (template available), six pictures of the event including at least 1 showing the MECU Neighborhood Event banner in the background. Incomplete final report forms will not be consider, and your 2019 agreement will be considered breached.

If you have questions, please contact Symone Audain at (410)752-8632 or saudain@promotionandarts.org

Common Questions:

1. Should the final event budget be for the total I spent for the event or just for the amount I was granted?

The final event budget is the total that was spent for the event.

2. How should I upload receipts?

You can upload receipts as one PDF or separate files. Please make sure they are legible. You may want to include a note on the receipt, especially if the line items are abbreviated or cut off.

3. Do you actually check the final report?

Absolutely. We read each one and compare the final budget to the receipts submitted to check accuracy.

4. I understand you want an itemized final budget and receipts, but some things were donated.

In February of this year, immediately following the mandatory workshop, the point of contact listed on the original application received an email with an example of an 'In-Kind/ Donation Form' to be used to record donated items. If you have your own, please upload either under the receipts section. 

The Baltimore Office of Promotion & the Arts is proud to announce School 33 Art Center’s 31st Annual Open Studio Tour! 

An annual city-wide event, Open Studio Tour has brought together professional artists and the general public, giving collectors and art lovers the opportunity to visit the studios of visual artists. Traveling from throughout Maryland and the surrounding region to visit the studios of artists in Baltimore, visitors get a chance to meet the artist, see their work and a behind-the-scenes glimpse into their working processes. On October 12th and 13th, or October 26th and 27th,  take this opportunity to share your work with the public and with other artists during this event.

Saturday, October 12, 2019, 10am – 6pm

Sunday, October 13, 2019, 10am – 6pm

or

Saturday, October 26, 2019, 10am – 6pm

Sunday, October 27, 2019, 10am – 6pm

Eligibility: All visual artists with studios within the Baltimore City limits are eligible to participate. Please remember that each artist must register and pay a registration fee. 

Please note* -  If you have a studio at either Bromo Seltzer Arts Tower or School 33 Art Center, please do not use this application. Email Megan Koeppel at koeppelmegan@gmail.com for information on how to register.

*If you would like to sign up as a building, please sign up for one full weekend that works best for the studio residents. Buildings may sign up for both weekends, so long as the majority of studios in the building will be open.

APPLICATION DEADLINE:  June 30, 2019

Individual Artists:
• Artists: $45.00
• Current School 33 Members: $35.00
(One fee allows artists to participate as frequently as they would like.)

Studio Building Registrations:
• 5 or more Studio Artists: $40.00 Each *
* School 33 Members pay $30.00 each under the group rate during the Regular registration period.
If one person is paying all of the registration fees for the entire group on one credit card or check, do not use this application. You will not be able to submit this application without payment. Instead, contact Megan Koeppel, (443) 263-4351 or koeppelmegan@gmail.com to register with your group.
 Makerspaces/Community Spaces/Nonprofit Arts or Education Spaces:
• $50.00
Galleries/Museums/Commercial  Studios
• $55.00

Registration includes:
• 25 promotional postcards
• 1 corrugated plastic sign
• Name, studio address, and studio hours included in printed map
• Name, address, studio hours, website and sample image(s) included in online map and blog
 
Participating artists are invited to open their studios on one day (Saturday or Sunday) or both days. There will be two time blocks per day, 10am-2pm and 2pm-6pm. Artists can choose to have open studios for as many time blocks as desired. All information about your studio (location, open hours, etc.) will be available our website at www.school33.org. The site features a map with pop-up details for each participating artist and will remain live for one year.
 
• PUBLICITY: Although School 33 will publicize this event to the media, artists are encouraged to send out postcards (provided by School 33) to their own mailing lists, and promote your own studios as much as you want!
 
If you have any questions, please call School 33 at 443-263-4350 or email koeppelmegan@gmail.com
 
School 33 Art Center is dedicated to providing opportunities for artists through exhibitions, art classes, workshops, a Studio Artist Program, and special events. School 33 Art Center is a program of the Baltimore Office of Promotion & The Arts, Inc., and is supported in part by grants from the Mayor and the City Council of Baltimore, the Maryland State Arts Council, and through private contributions to School 33 Art Center.

The Baltimore Office of Promotion and The Arts (BOPA) is the Arts Council for the City of Baltimore. A 501(c)3 nonprofit organization, it produces festivals, special events and promotions for Baltimore City, addressing the needs of the arts community through arts and cultural activities, advocacy and support, and grant programs and community workshops.  

BOPA is proud to present Free Fall Baltimore 2019, a citywide celebration that offers hundreds of free arts & cultural events at participating venues throughout Baltimore City.  Held in conjunction with National Arts and Humanities Month, area attractions and organizations showcase the importance of the arts with free concerts, dance and theater performances, lectures, workshops, art exhibitions, tours and special events. 

New this year! Free Fall Baltimore will run October 1 - November 10, 2019, connecting it to the Baltimore Book Festival and Light City.

Each year we provide grants to cultural organizations with operating budgets under $300,000 to provide free events during the month of October, and produce a highly effective marketing program that promotes the program and your event. Grants range from $250 to $1,000.

To be eligible for a Free Fall Baltimore grant, your program must:
 • Provide outreach and access to young adults, families and/or under-served audiences
 • Be free of charge and open to general public without contingencies.
 • Occur in Baltimore City between October 1 and November 10, 2019

Key Dates:
Applications Due: Sunday, June 30, 2019
Awardees Notified: Monday, July 15, 2019
Grant Agreement Due : Friday, August 2, 2019
Free Fall Baltimore Programs Occur: October 1 – November 10, 2019
Final Reports Due: Monday, December 31, 2019

STAFF, RELATIVES AND BOARD MEMBERS OF BOPA, INC., BSAT, OR BFAI, INC. ARE INELIGIBLE TO APPLY FOR A GRANT.

The Baltimore Office of Promotion and The Arts (BOPA) is the Arts Council for the City of Baltimore. A 501(c)3 nonprofit organization, it produces festivals, special events and promotions for Baltimore City, addressing the needs of the arts community through arts and cultural activities, advocacy and support, and grant programs and community workshops. 

BOPA is proud to present Free Fall Baltimore 2019, a citywide celebration that offers hundreds of free arts & cultural events at participating venues throughout Baltimore City.  Held in conjunction with National Arts and Humanities Month, area attractions and organizations showcase the importance of the arts with free concerts, dance and theater performances, festivals, lectures, workshops, art exhibitions, tours and special events.

Each year we provide an opportunity for organizations with operating budgets over $300,000 to participate in the Free Fall Baltimore by hosting a free cultural event in Baltimore City during the month of October, and produce a highly effective marketing program that promotes the program and your event.

New this year! Free Fall Baltimore will run October 1 - November 10, 2019, connecting it to the Baltimore Book Festival and Light City. 

 To be eligible to participate in Free Fall Baltimore, your program must:
• Provide outreach and access to young adults, families and/or underserved audiences
• Be free of charge and open to general public without contingencies.
• Occur in Baltimore City between October 1 and November 10, 2019

Key Dates:
Participant Application Due: Sunday, June 30, 2019
Participants Notified: Monday, July 15, 2019
Participant Agreement Due : Friday, August 2, 2019
Free Fall Baltimore Programs Occur: October 1 – November 10, 2019
Final Reports Due: Monday, December 31, 2019
 
STAFF, RELATIVES AND BOARD MEMBERS OF BOPA, INC., BSAT, OR BFAI, INC. ARE INELIGIBLE TO APPLY FOR A GRANT.

Introduction:

For the first-time, the Baltimore Office of Promotion & The Arts (BOPA) has aligned two of its marquee events, Light City and the Baltimore Book Festival, into a unique, one-of-a-kind event taking place from November 1-10, 2019.   Celebrating the theme, Brilliant Baltimore, these two world-class festivals will unite light art and literature into an illuminating experience for all.

The Neighborhood Lights program began in 2016, with a mission of spreading the magic of the inaugural Light City beyond Baltimore's waterfront and into its communities.  This special tradition continues in 2019, with eight branches of the Enoch Pratt Free Library presenting light art, literature, music, STEAM activities and delicious food on different nights during the festival.  In addition, new for this year's Brilliant Baltimore campaign, BOPA is pleased to announce its Neighborhood Lights Community Grants,  with supporting sponsor T. Rowe Price.

BOPA invites non profit organizations and associations to submit proposals for Neighborhood Lights events, projects and/or activations as a feature of Light City/Baltimore Book Festival. Proposals must include an illuminated, community-focused art installation and/or events and performances with illuminated components.  The possibilities for Neighborhood Lights projects are as unlimited as your community's collective imagination and creative ideas! Neighborhood Lights proposals should be exciting, engaging, unique and celebrate one or more of these four artistic pillars: visual arts, literary arts, culinary arts and/or performing arts. 

Thanks to the generosity of our sponsors, BOPA will award ten neighborhoods a grant of $5,000 each to create their Neighborhood Lights project.  How will your community make Baltimore shine?

Eligibility: 

You may apply to Neighborhood Lights if you are a community non profit 501 (c)(3) organization based and operating in Baltimore City.  Your should have an existing, positive relationship with the community/neighborhood that will host the project. If you are not a 501(c)(3) organization, you may partner with an organization that has that IRS designation. 

Guidelines & Criteria: 

1. The event must be free, accessible, open to the public, and take place in Baltimore City between November 1-10, 2019.

2. A non profit organization can apply to produce one event, activation or art installation; a series of a repeating events; or a multi-day celebration.

3. The requesting organization must have a bank account in the organization's name, and be able to accept ACH payments.

4. Applications are reviewed by a jury. 

5. All decisions of that jury are final; there is no appeal process. Applications are accepted in good faith. The Baltimore Office of Promotion & The Arts shall be held harmless in the event of changes in the leadership or structure of organizations receiving grants. 

6. Communities are responsible for obtaining all the necessary permits, security, staffing, City services, insurance, etc., needed for executing a successful event.  BOPA does not provide event support as a part of this program.

7. Community events/activations/art installations must bring value to the community and align with the mission and focus of Light City. 

8. Recipients will receive a Brilliant Baltimore brand guide to use when promoting and marketing their neighborhood event.  BOPA will provide communications and marketing support for Neighborhood Lights participants through our website and social media channels.

6. Recipients must submit a media data sheet, provided by BOPA, which includes confirmed details of your Neighborhood Lights project.  Upon receipt of this data sheet, 75% of the grant will be awarded.

7. Recipients must submit a final report to include itemized receipts, details and survey data  upon conclusion of Neighborhood Lights.  Upon receipt of this final report, the final 25% of the grant will be awarded.

8. Questions? We're here to help - call us!  Baltimore Office of Promotion & The Arts: 410-752-8632

Timeline:

Application Opens; June 25, 2019

Deadline to Apply: July 29, 2019

Grants Awarded: mid-to-late August, 2019

Media Data Sheets Due: no later than September 30, 2019

Final Reports Due: no later that December 2, 2019

The Municipal Art Society of Baltimore City Artist Travel Prize: Call for Entries
Application deadline – July 31, 2019
 
The Baltimore Office of Promotion & The Arts, Inc. (BOPA) is proud to announce the fourth edition of the Municipal Art Society of Baltimore City Artist Travel Prize, sponsored by the Municipal Art Society of Baltimore City (MASB). The Municipal Art Society of Baltimore was founded in 1899 as part of the City Beautiful movement. It is one of only two remaining societies to be operating under its original charter “to provide sculptural and pictorial decoration and ornaments for the public buildings, streets and open spaces in the City of Baltimore, and to help generally beautify the City.” Artistic contributions to the City span more than one hundred years. In 2016 the MASB embarked on a path to provide new opportunities to Baltimore artists and art places within the City. This prize will award $6,000 to a visual artist or visual artist collaborators, living in Baltimore City. Successful proposals will be selected from submissions that clearly articulate the artist’s reason for travel and how it relates to their work, along with support materials. The $6,000 prize is intended to function as funding for travel essential to an artist’s studio practice that an artist may not otherwise be able to afford.
 
Application Process
The Municipal Art Society of Baltimore Artist Travel Prize will be accepting online applications at the following link:
https://promotionandarts.submittable.com/submit/118367
You will be asked to submit the following:
Written Proposal (one page max, PDF only) This should include where you would go if awarded the prize, a section about your work, and an explanation of how this opportunity would advance your studio practice. The primary goal of this award is to advance an artist’s work and does not need to be tied to a possible or secured artist residency- research can be the focus of proposed travel. Proposal should include a post travel exhibition, which would happen in one of BOPA's exhibition spaces in School 33, the Bromo Seltzer tower or Top of the World (the observation deck gallery in Baltimore's World Trade Center.)
Resume (two pages max, PDF only)
Images
 

• Artists must submit 10 images of their work most relevant to their proposal.
• Images should be in jpeg format, and not be larger than 1 MB. (1240x900 pixels, 72 dpi)
• Please label your images last name, first name and number corresponding to your image list (example: DoeJane_01.jpg, DoeJane_02.org, etc)

  
Videos
Artists wishing to submit video work in lieu of images may do so by submitting 5 to 10 links to their videos on YouTube, Vimeo, etc, or submit video directly to the application. Videos should not exceed two minutes; you do not need to submit your whole project. Pick a representative sample that will give jurors a good example of your work.
Image/Video list (one page max, PDF only)List title, media, year produced, and any narrative information for the jurors.
Travel Budget (use attached budget form to submit)
Please use the attached budget form and provide the most realistic budget for your proposed travel, including all things that need to be funded to realize the trip. Do not feel compelled to pad your travel with the highest number of locations or quantity of travel- the budget should reflect the needs as described in your statement, and the most realistic use of the funds.
Click here to download budget form.

Guidelines
 

1. Artists living in Baltimore City are eligible; Artists must live in Baltimore City during time of application and during the entire granting period.
2. Artists must be at least 21 years old, and may not be full-time students or enrolled in a degree-granting program at the time of the granting period, Summer 2019 to Summer 2020. (although current seniors and last semester graduate students are encouraged to apply)
3. Artists who apply as individuals must submit original artwork that is principally created by them.  It is understood that sometimes individual artists may employ the work of another artist to complete a larger scale project. For example, an artist who works in video may choose to include sound in the video that is composed by another artist.  In such cases, the individual artist applying to the MASB Artist Travel Prize must be the primary creator of the work, they must disclose any assistance received on artwork submitted for consideration and they must obtain permission from the contributor to submit the work for consideration.  Failure to disclose this support will disqualify the applicant, and the artist will be required to return any prize monies awarded.
4. Upon www.submittable.com’s receipt of application materials, artists will be sent an automatic email confirmation.  If an artist does not receive this confirmation within 48 hours, please contact Lou Joseph at ljoseph@promotionandarts.com.
5. The award will be paid in three installments. $2,500 will be paid upon signing a contract with BOPA, wherein the artist agrees to the guidelines outlined here. The second payment ($2,500) will be paid once travel plans are confirmed with receipts. The third payment ($1,000) will be paid upon the completion of a public presentation of artwork based on this travel.
6. Artist award may not be used for the purchase of equipment or materials for art production.
7. Winners of the Municipal Art Society of Baltimore City Artist Travel Grant Prize will be responsible for paying all applicable federal, state and local taxes.
8. The Municipal Art Society of Baltimore City and BOPA reserve the right to reproduce images of applicants’ work for printed or internet publicity, catalogue or marketing purposes.  
9. Previous winners of the Municipal Art Society of Baltimore City Public Art Prize are not eligible to apply for this award, as are recipients of the Henry Walters Travel Prize.
10. Municipal Art Society of Baltimore City and BOPA reserve the right to      reproduce images of applicants’ work for printed or internet publicity,      catalogue or marketing purposes.  
11. The decisions of the jurors are final.  The jury consists of the members of the board of the Municipal Art Society, and  jurors/board members may change without notification.
12. BOPA and Municipal Art Society of Baltimore City Board members, employees and/or Immediate family (defined as children, spouse, domestic partner or parents) are not eligible to apply for the MASB Artist Travel Prize.

  
Estimated Timeline
  

• May 16, 2019: Call for entries released
• July 31, 2019: Application deadline
• September 2019: recipient of MASB Artist Travel Prize announced
• Spring-Summer 2020: Public presentation of travel by selected artist

 

For more information about the Travel Prize contact: Lou Joseph at ljoseph@promotionandarts.org


For more information about the Municipal Art Society of Baltimore City, contact: Peter Doo at petercdoo@gmail.com