Baltimore Office of Promotion & The Arts

Baltimore Office of Promotion & The Arts invites neighborhoods to propose Neighborhood Lights activations during Light City November 1-10, 2019. Proposals must include an illuminated art installation and/or an event with an illuminated component. Neighborhood proposals must be exciting, engaging, and unique. Ten neighborhoods will be chosen to win a grant of $5,000 gifted by BOPA to create their Neighborhood Lights activations. 

  The Baltimore Office of Promotion & The Arts is proud to present the 42nd Annual Baltimore Farmers' Market & Bazaar and is now accepting submissions for temporary Pop-Up vendors for the 2019 Market season. The Baltimore Farmers' Market & Bazaar is a producer only market.  Farmers chosen for the Baltimore Farmers' Market & Bazaar, are  chosen for their commitment to the Baltimore regional community with  growing and raising fine products, and keeping the Maryland farming  heritage alive. They are producers and growers, not re-sellers. The  BFMB supports the Maryland Market Money Program, SNAP, WIC, and Senior  Farmers' Market Nutrirtion Programs, and we hope for your participation in these important  programs. For more information, please contact the Maryland Farmers  Market Association <info@marylandfma.org>.As Maryland's largest producer Market, we operate on Sundays from April through December starting at 7AM to Noon. The Market is located outdoors, between Holliday Street, Guilford Avenue and Pleasant Street, off of the Pleasant Street exit of the Jones Falls Expressway (I-83). Contracts are for the complete season. Attendance is mandatory. Your space may be forfeited if more than 3 markets are missed.*Vendors must be set-up by 6:45AM and may not leave before 12:15PM. No moving vehicles allowed onsite between 6:45AM and 12:15PM. You must be off-site by 1:00PM. The Market takes place rain or shine.   

 *Current & Former Vendors*:

• A new application is required every season 
• Participation in past Market seasons does not guarantee one's acceptance for future seasons
• The space you have been assigned to in past seasons is not guaranteed for future seasons   

Basic Guidelines Link : http://www.promotionandarts.org/sites/default/files/ckfinder/files/2019%20Baltimore%20Farmers'%20Market%20Guidelines.pdf Vendors may load in and out at approved hours only, as stated in the guidelines.* Vendors may not share, re-sell, or sublet their space.   * Vendors may only sell approved items. There is NO RESELLING allowed.  * Insurance: Accepted Food and Farm Vendors must furnish BOPA with a Certificate of Insurance for General Liability ($1,000,000/$2,000,000 typical with specifics for special insurance needs  listed on the contract if selected), and all Vendors must furnish a copy of their Automobile Insurance Card. The certificate needs to name Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore as additional insured, and state that the coverage shall be primary to any insurance coverage held by Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore with respects to acts or omissions of the licensee.* Any food sold must be prepared and sold within the guidelines of the Baltimore City Fire and Health Departments, and you must get and have your Health Department Permit posted on-site. 

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APPLICATION GUIDANCE 

The Baltimore Office of Promotion & The Arts is seeks food vendors to participate in the 2019 festival season, including Artscape, Baltimore Book Festival, and Light City. 

Artscape is the largest free arts festival in the country, bringing 350,000+ attendees to Baltimore’s cultural, arts and entertainment district over three days.

Light City 2018 attracted more than 442,500 nighttime visitors, generated $33.5 million in economic impact and created one billion media impressions for Baltimore 

APPLICATION ELIGIBITY

Only vendors in good standing with BOPA will be accepted. 

APPLICATION REQUIREMENTS

This form is the only method of application. Applying does not grant acceptance. Incomplete applications will not be reviewed nor considered. Applications will not be accepted nor reviewed 

PRICING

Grilling/ Frying Vendors: 10x10: $3200, 10x20: $5000

Cooking Vendors (use of griddle): 10x10: $2400

Non-Cooking Vendors (juices, salads, etc.) 10x10: $2000

Desserts/ Snacks: 10x10: $1000, Cart: $800 

Food Truck: $2500

Note: Vendors may partcipate in ONLY Baltimore Book Festival (11.1- 11.3) if they are a self contained unit. Vendors interested in a tent/booth at Light City MUST participate in all 10 days (11.1- 11.10). 

RULES AND REGULATIONS

Vendors must keep their space open and staffed, for all festival hours of operation. 

Vendors are required to set-up and breakdown their booth/area in the festival-designated time frames. 

Vendors must pay a separate $250 clean-up deposit. This deposit is refundable and will be refunded pending the condition of your space upon departure. 

Vendors who have not paid the required booth/space fee prior to the festival will not be permitted to set-up and participate during the festival.

Vendors may only sell approved non-alcoholic beverages. No glass bottles, disposable plastic straws, or Styrofoam cups. 

No Styrofoam serving containers allowed. Serving containers must be recyclable or compostable. 

Stand-alone/pop-up tents are prohibited and unauthorized/unapproved use of any festival space is prohibited. Vendor set-up is confined to the purchased tent/location footprint. Storage areas located behind or outside the tent footprint is prohibited. 

Amplified sound and/or sound systems in your booth is prohibited. 

Bring a heavy-duty outdoor extension cord of at least 25 feet, in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase.

Lighting: BOPA provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 

Signage: BOPA provides an individual sign for each vendor. You may bring signage and other printed collateral material, but it may not be on the outside of your tent.

Wi-Fi internet will not be available in your space to collect payments. Please use another method of collecting payments that does not require Wi-Fi access.

Vendors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.

Vendors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to open for business. 

By submitting an application, you agree to and accept all festival terms and conditions. 

TERMS AND CONDITIONS

1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) and the Baltimore Festival of the Arts, Inc. (BFAI) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, BOPA will not honor Vendors requests to change or move its tent/exhibit location at any time. 

2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and the Baltimore Office of Promotion & The Arts, Inc. (BOPA). BOPA reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in BOPA Festivals. 

3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by BOPA, shall be provided to Vendors no less than seven days prior to the festivals' start dates. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein. 

4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at BOPA Festivals. 

5. If Vendor is selling, Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in BOPA Festivals. Vendor shall hold BFAI and BOPA harmless for any taxes (including fees and penalties, if any) required to be paid in connection with the Vendor’s activities under this contract. Vendor shall provide BOPA with all requested documentation to evidence Vendor’s compliance with tax laws and rules. 

6. Once Vendor is accepted, invoiced and paid for the festival; full or partial refunds will not be issued if the Vendor cancels their space for any reason. 

7. BOPA Festivals takes place rain or shine, however in the case of dangerously inclement weather, BOPA reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued. 

8. Under no circumstances shall BFAI or BOPA be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable. 

9. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement. 

10. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement. 

11. Waiver of any term of this agreement or failure of BOPA to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor. 

12. Vendor agrees that no representations of any kind have been made to Vendor by BOPA or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein. 

13. Upon request, BOPA will provide insurance broker contact information for the event.

Liability and Insurance

1. Vendor agrees to indemnify, defend and hold harmless the Baltimore Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against the Baltimore Office of Promotion and The Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement. 

2. BOPA, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with BOPA Festivals, or any breach of representation, warranty or covenant in this agreement. 

3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with BOPA and BFAI. 

4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by BOPA Festivals, in such amounts as he/she may deem necessary. BOPA and its festivals have no responsibility for any damage or loss of property of the Vendor. Vendor is advised to carry insurance for their business. If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company. Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival duration. 

5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.

Health Department 

Food sold is required to be prepared and sold within the guidelines of the Baltimore City Health Departments. Your name will be given to the Baltimore City Health Department. Health Department requirements include, but are not limited to: 1) hand wash sink with hot water 2) compartment “sink” wash area 3) food is required to be elevated at a minimum of 6” off the ground 4) temporary food permit from the Baltimore City Health Department. Vendors are required to have a Health Department Permit posted on-site in their vendor booth/space.

Fire Marshall

Vendors must comply with all Baltimore City Fire Department fire marshal rules and guidelines. All vendors cooking on premise are required to have a 2A-10BC Portable Fire Extinguisher. Deep Fryers are required to have a Class K extinguisher.

ABOUT THIS AGREEMENT

1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, BOPA/BFAI may terminate this agreement upon notice to Vendor. 

2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision. The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect. 

3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts. Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City. 

4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written. No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus. Questions? Contact Taylor Kleiner, Festivals Logistics and Operations Coordinator (via email or direct dial 443-263-4329). 

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

The Baltimore Office of Promotion & The Arts invites performing artists, performing arts collectives, and performance artists to propose performing arts pieces to be featured at Artscape, Baltimore Book Festival, and Light City. The deadline to submit a proposal is Monday March 11, 2019 at 11:59pm. Please read through the detailed criteria before submitting your proposal.  

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This application does not include performances on festival concert stages. The application for emerging musicians/bands/DJs interested in performing at one of BOPA’s 2019 festivals – on a concert stage – are closed. If you are an emerging musician/band/DJ and are interested in applying to perform at one of our 2020 festivals, please visit http://www.promotionandarts.org/events-festivals/sound-live after May 1, 2019 to submit an application. 

Criteria

Each year BOPA invites performing artists and performing artist collectives to help the festivals come alive by performing their pieces in a unique pop-up and/or strolling setting at Artscape, Baltimore Book Festival and Light City. Previously, performing artists would submit separate proposals to perform, this year one application is open to all festivals for the 2019 season.  

Performing artists and performing arts collectives including but not limited to genres in dance, theater, magic, music, fashion, storytelling, and poetry will be considered. Pieces should be fresh, creative, family friendly and suitable for outdoor weather. Light City performing artists must have an illuminated component in their proposal. Performing artists will perform in a pop-up (stationary) or strolling (mobile performance) capacity. 

Experimental musicians and comedians please see below for information on applying for Artscape.

Performing artists accepted into the festivals are funded by BOPA with honorariums ranging from $500-$5,000. When applying, be sure to submit a budget proposal using this budget template and be as specific as possible. BOPA will amend budgets as necessary once proposals are selected and performance times are confirmed, among other details. 

Performing artists do not have to apply to every festival but performing artists may submit multiple proposals when choosing to apply for more than one festival. 

A review committee will score and select the proposals that most fit the festival’s vision. 

Please note: applying does not guarantee acceptance. 

*See below if you are an experimental musician, comedian, or filmmaker interested in participating at Artscape.

Guidelines:

• Proposals should include: performance name, performance type/genre, approximate length of performance, days/times/occurences of performances, if there will be staging, sound or props, and any other necessary information relevant to the performance.
• Proposals can be uploaded on the next page as a Word or PDF document.
• A proposed budget MUST be included in application. You may use this budget template or your own.
• Performing Artist proposals should actively engage the audience and provide a unique and memorable experience for festival-goers.
• Performance pieces should be fresh, creative, and unique.
• All performance pieces are required to be free, open to the public, fully accessible, and operational for the entire festival weekend (including inclement weather, unless a shelter-in-place is put into effect).
• All performance pieces must fulfill required components and performance schedules. Performance schedules are subject to change by festivals programming coordinator and/or festival management only.
• Young children, and patrons with mobility and/or accessibility needs, should be considered when drafting your proposal. Please also consider if any accommodations will need to be made to ensure that the proposal is fully accessible.
• Proposals should include performance type, approximate length of performance, the number of occurrences of performance, any staging or props included in your performance. If applying for more than one festival you may include more than one performance piece.
• There are no geographic restrictions for applying. However, travel and accomodation costs should be factored into budget. 

For general guidelines please click here.

Responsibilities

BOPA: 

· Provides funding to the artists; funding ranging from approximately $500 to $5,000 based on number of performers and amount of performances.

• Assigns a festival-appointed project coordinator to serve as your festival-liaison and on-site contact.

• Provides a safe and secure festival and atmosphere.

• Provides an indoor or outdoor performace space with sound, lighting, and production.

• Marketing and promotional opportunities.

Performing Artist/s:

• Fulfills performance schedules.

• Arrives prepared with necessary performance supplies.

• Complements BOPA's marketing efforts by promoting performances on their own social networks and/or websites. 

• Has existing insurance, with BOPA and City of Baltimore listed as insured. 

• Is responsible for own parking/transportation.

Additional Performing Arts Opportunities at Artscape:

- Experimental Musicians interested in applying to perform at Artscape, contact shelly@highzero.org. 

- Comedians and Improvisers interested in applying to perform in LOL@Artscape, contact LOL@bigimprov.org. 

- Filmmakers interested in applying to participate in Film at Artscape, contact events@mdfilmfest.com. 

Information Sessions will be held on January 24th, February 11th, and March 2nd. Click here for more details.

For information on the Film at Artscape Baltimore Youth Media Showcase, please contact events@mdfilmfest.com. Submission period for the showcase will take place in Spring 2019 - stay tuned for details! 

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ARTSCAPE 2019: Artscape Gallery Network Application

The Baltimore Office of Promotion & The Arts is excited to announce Artscape Gallery Network 2019! The Artscape Gallery Network is an expansion of the Janet & Walter Sondheim Artscape Prize featuring artists and art galleries throughout Baltimore City and County.  Gallery Network is designed to raise the visibility of and attract more visitors to Baltimore's thriving arts community.  It is possible for everyone to participate -- for FREE!

• Participating galleries will be included in a highly visible, multi-media marketing campaign.
• Monthly Eblasts distributed to BOPA’s large audience network will feature events, updates and programming at your gallery.
• Gallery representatives will be invited to seasonal Happy Hour Meet & Greets as an opportunity to get to know fellow galleries in Baltimore.
• Galleries can participate in the 2019 Baltimore Open Studio Tour for free.
• The first 25 galleries to sign up for the 2019 Artscape Gallery Network will be eligible to receive a Mini Grant awarded by the Baltimore Office of Promotion & the Arts!
• Additional programming opportunities in conjunction with the 2019 Artscape Festival to be announced.

Guidelines for participating in the 2019 Artscape Gallery Network:

• Gallery must be located in Baltimore city or Baltimore County.
• Exhibition or event must occur between June 1st, 2018 and August 31st, 2019.
• At least ONE 2019 Janet and Walter Sondheim Prize applicant must be included in your exhibition. To view the 2019 Sondheim Prize applicant information and artwork, please contact artscape@promotionandarts.org. 

Submission Deadline:

 Proposals are being accepted until 11:59pm on Monday, March 11, 2019.
 

How to view Sondheim applicant information:

The applicant materials have been added to Dropbox. If you would like to view them and haven't already been invited to share the Dropbox folders, please email artscape@promotionandarts.org. 

2019 Timeline:

January 9, 2019: Gallery Network 2018 Registration Opens

March 11, 2019: Gallery Network 2018 Submission Deadline!

Mid-April, 2019: Participating Galleries and Sondheim Finalists Announced via Press Release

Late May, 2019: Summer Postcard released, Gallery Network Kick-Off Event, location and date TBA 

June 1–August 31, 2019: Gallery Network Exhibitions and Events

July 19-21, 2019:  Artscape 2019

September 2019 -February 2020: Continued Promotional Campaign (Galleries will be asked to continually submit information about upcoming events that they would like to be shared)

December 2019: Winter Postcard released (listing of events/exhibitions at participating galleries)

We look forward to your Gallery Network 2019 application! If you have any questions, please email artscape@promotionandarts.org. 

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

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ARTSCAPE 2019: Community Engagement Application

Presenting An Unparalleled Opportunity 

The Baltimore Office of Promotion & The Arts seeks non-profit and arts/cultural organizations to participate in Artscape, where Baltimore comes together. Artscape's draws 350,000 attendees over its three days. BOPA's festivals are a fun, turnkey opportunity to reach thousands of people in an immersive environment. Organizations are encouraged to use BOPA's festivals as a marketing and promotional tool, and increase your social media presence  amongst our built-in audiences! We encourage you to also apply for Baltimore Book Festival at Light City, to exhibit as a community organization; click here to apply.

Applications should describe how you plan to actively engage the audience, and provide a unique and memorable experience for festival-goers. In keeping with the spirit of the festival, all activities and programming must be free and open to the public for the duration of the festival(s). 

APPLICATION ELIGIBITY

Exhibition spaces reserved for non-profit and arts/cultural organizations at BOPA's festivals are intended to highlight those that support the arts in Baltimore and the surrounding region. Organizations with activities and programming highlighting the arts (culinary arts, literary arts, performing arts and visual arts) are encouraged to apply. In order to be considered for this program, your non-profit organization must meet at least one of the following criteria:

• Arts Organization 
• Cultural Resource or Institution
• Educational Resource or Institution 
• Community Resource or Institution 

The tent/space fee for Artscape is $725.00 (for all three days of festival). The tent is one [1] 10' x 10' x 7' tent (more details in the Rules & Regulation section, and Final Steps section).

Note, cultural organizations sponsoring the festival(s) with interactive, festival-approved program/activity/craft for the youth (80% of content for arts programming/activities; 20% of content for promotions of your organization) are not required to pay for their booth. Please apply for the ARTSCAPE 2019: Kidscape application, or consider the BALTIMORE BOOK FESTIVAL AT LIGHT CITY 2019: Children's Activities, Crafts & Workshops application.

While festival staff recognizes that our events are an excellent opportunity to generate revenue, we require that organizations accepted into the festival(s) limit the amount of merchandise available for sale in their booth, to 30% of all materials exhibited. 

APPLICATION REQUIREMENTS

Please include a thoughful and descriptive proposal with details on your activity/programming; connections to the arts and commitment to the spirit of BOPA festivals.

This form is the only method of application. Applying does not grant acceptance.

Incomplete applications will not be reviewed nor considered.

Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019).

Festival Hours of Operation

Artscape takes place Friday, July 19 through Sunday, July 21, 2019; hours of operation are 11am-9pm on Friday and Saturday, and 11am-7pm on Sunday. Exhibitors are required to be present and participate in all days/hours the festival is open. 

Rules & Regulations

· Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes.

· Exhibitors must keep their space open and staffed, for all festival hours of operation.  

· Participants are required to set-up and breakdown their booth/area in the festival-designated time frames. 

· Participants who have not paid the required booth/space fee prior to the festival will not be permitted to set-up and participate during the festival.

· Stand-alone/pop-up tents are prohibited.

· Unauthorized/unapproved use of any festival space is prohibited.

· Exhibitor set-up is confined to the purchased tent footprint.

· Storage areas located behind or outside the tent footprint is prohibited.

· Amplified sound and/or sound systems in your booth is prohibited. 

· Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. The tents are of a number of different styles (such as 10x10, 10x20, 10x30, etc.) with most being larger tents shared by two or more participants. 

· Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase.

· Lighting: BOPA provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 

· Signage: BOPA provides an individual sign for each exhibitor. You may bring signage and other printed collateral material.

· Wi-Fi internet will not be available in your space to collect payments. Please use another method of collecting payments that does not require Wi-Fi access.

· Exhibitors are required close their tent walls each night. BOPA will have festival staff available to assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and materials in their space overnight at their own discretion.

· Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.

· Exhibitors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

By submitting an application, you agree to and accept all festival terms and conditions.

TERMS AND CONDITIONS

 1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) and the Baltimore Festival of the Arts, Inc. (BFAI) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, BOPA will not honor Vendors requests to change or move its tent/exhibit location at any time. 

2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and the Baltimore Office of Promotion & The Arts, Inc. (BOPA). BOPA reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in BOPA Festivals. 

3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by BOPA, shall be provided to Vendors no less than seven days prior to the festivals' start dates. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein. 

4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at BOPA Festivals. 

5. If Vendor is selling, Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in BOPA Festivals. Vendor shall hold BFAI and BOPA harmless for any taxes (including fees and penalties, if any) required to be paid in connection with the Vendor’s activities under this contract. Vendor shall provide BOPA with all requested documentation to evidence Vendor’s compliance with tax laws and rules. 

6. Once Vendor is accepted, invoiced and paid for the festival; full or partial refunds will not be issued if the Vendor cancels their space for any reason. 

7. BOPA Festivals takes place rain or shine, however in the case of dangerously inclement weather, BOPA reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued. 

8. Under no circumstances shall BFAI or BOPA be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable. 

9. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement. 

10. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement. 

11. Waiver of any term of this agreement or failure of BOPA to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor. 

12. Vendor agrees that no representations of any kind have been made to Vendor by BOPA or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein.                

13. Upon request, BOPA will provide insurance broker contact information for the event.

Liability and Insurance: 

1. Vendor agrees to indemnify, defend and hold harmless the Baltimore Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against the Baltimore Office of Promotion and The Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement. 

2. BOPA, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with BOPA Festivals, or any breach of representation, warranty or covenant in this agreement. 

3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with BOPA and BFAI. 

4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by BOPA Festivals, in such amounts as he/she may deem necessary.  BOPA and its festivals have no responsibility for any damage or loss of property of the Vendor.  Vendor is advised to carry insurance for their business.  If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company.  Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival duration. 

5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.

About This Agreement: 

1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, BOPA/BFAI may terminate this agreement upon notice to Vendor.  

2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision.  The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect. 

3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts.  Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City. 

4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written.  No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus. 

Questions? Contact Krista Green (via email or direct dial 443-263-4342).

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

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ARTSCAPE 2019: Fred Lazarus IV Artscape Prize ("The Fred") Application 

Youth Arts Programming

APPLICATION GUIDANCE

For 2019, Artscape is now accepting applications from Baltimore City High School Students for the 6th annual Fred Lazarus IV Artscape Prize - "The Fred." The Fred Lazarus IV Artscape Prize is a competitive program that seeks to recognize and encourage artistic talent in Baltimore City. This prize will award $1,000 to the winning Baltimore City High School aged artist, along with an opportunity to show their work at the Sondheim Semi-Finalists show during Artscape (location TBD). In addition, the winning student artist will receive recognition of the award via all BOPA social media outlets and Artscape literature.

APPLICATION ELIGIBILITY

WHO MAY APPLY: Applicants are required to be current Baltimore City High School Students, or equivalent age (at the time of application submission). Applications to the Fred Lazarus IV Artscape Prize will be accepted in the following disciplines:

• Animation
• Architecture
• Ceramics
• Drawing
• Fiber/Fashion
• Graphic Design
• Illustration
• Painting
• Photography
• Sculpture

APPLICATION REQUIREMENTS: 

Applications are only submitted electronically. Details about acceptable formats are listed below. Please do not email or fax portfolios. Artscape cannot accept portfolios sent via email or fax.

· One-page personal statement that discusses yourself, your work and artistic process

· One recommendation letter from a teacher or adult representative

· A current, official high school transcript*

· A portfolio of 4–8 images of your artwork

*If a student is home schooled, please submit Notice of Intent to Homeschool form that was required to be filed with Baltimore City Public Schools or your most recent oversight evaluation form completed by BCPSS. For families who are enrolled with an umbrella group that provides oversight in lieu of BCPSS, please provide a copy of your annual enrollment form that verifies your home school and residency status*

APPLICATION GUIDELINES

HOW TO PREPARE YOUR PORTFOLIO: All images within your portfolio of artwork must be marked with your name, media, dimensions, and month/year completed.

The digital images submitted must fairly and accurately represent the applicant’s work and not have been manipulated or altered. Each student must submit original works that have been created by her or himself that do not infringe upon the intellectual property rights of any other individual or entity. If a student’s work incorporates material, including but not limited to photographs, not created by the student, the student must include an additional copy of any and all such source material in her or his application.

All pieces in your portfolio of artwork must also be presented as thumbnails on a printed proof sheet labeled with your name, media, dimensions, and month/year completed. This document will be submitted as a pdf with your application.

A teacher or adult representative, familiar with the student must sign for the authenticity and accuracy of reproduction of each portfolio on the Thumbnail Proof Sheet.

All images should be submitted as jpegs saved at 72 dpi resolution and at a size of 600 pixels in the longest direction.

RIGHT TO REPRODUCE POLICY: The Baltimore Office of Promotion and The Arts (BOPA) reserves the right to reproduce without notification any photographs of students or artwork submitted during the application process; this reproduction will be for non-commercial purposes only, and may include print publications, BOPA websites, e-communications, multimedia presentations, and documents about BOPA for fundraising, or informational purposes.

Questions? Contact Sarah Doccolo, Arts Education Coordinator (via email or 443-263-4301).

ABOUT THE FRED LAZARUS IV ARTSCAPE PRIZE - "THE FRED"

Fred Lazarus IV was instrumental in launching the city’s annual Artscape festival, now America’s largest free arts festival. Anchored on the campus at Maryland Institute College of Art for more than 30 years and extending multiple city blocks, Artscape annually draws more than 350,000 visitors over the festival’s three days, and has an economic impact on Maryland approaching $28.5 million. 

Fred is a national leader in the advancement of arts, arts education, and community development. He served as founding chair of both Americans for the Arts and the National Coalition for Education in the Arts, and has also chaired the Maryland Independent College and Universities Association, the Arts Education Committee of the American Council for the Arts, and the Greater Baltimore Cultural Alliance. He is the founding and current chair of Central Baltimore Partnership, a founding board member of both the Midtown Development Corporation board and the Association of Independent Colleges of Art and Design, served as a founding advisory board member of the Station North Arts and Entertainment District, Inc., and has served on numerous other boards of directors, including Partners for Livable Communities, Arts Every Day, and Americans for the Arts. He served as president of the Maryland Institute College of Art for 35 years – overseeing its growth and engagement in the community.

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ARTSCAPE 2019: Gamescape - Designers and Developers Application   

APPLICATION GUIDANCE

Gamescape showcases video games and the creative people who make them. Developers and designers are invited to promote their work through demos and panels.  

Storytelling, good drawing skills, animation, 3D modeling and the art of conceiving ideas are important to the gaming field. While video games are a blend of art and technology, it’s the art that is at the forefront. With it, game developers tell stories that illicit such emotions as joy, satisfaction, and horror; creating an experience that can be both entertaining and enlightening. Applications should portray how you plan to actively engage the audience. 

Gamescape is located in The Mebane Turner Learning Commons at University of Baltimore (1415 Maryland Avenue).

APPLICANT ELIGIBILITY

Any game developer or designer is eligible to apply. If applying as a team, the team should be declared in the Interest Statement, specifying a team leader to receive notifications. Developers are encouraged to submit games for any platform, as long as they are able to provide the equipment necessary to demo the game themselves. Applicants must be 18 years of age or older. Submissions will be curated and reviewed by Artscape staff.

APPLICATION REQUIREMENTS

1.    Complete Application: Interested applicants must fill in all parts of the form that follows this application for Game Developers and Designers. 

2.    Interest Statement: Briefly describe your experience, approach, and design concept for this project.

3.    Working Game Demo/Images: Applicants should submit a working demo of the game that they would like to be considered for inclusion in this exhibition. In the absence of a working demo, screenshots and a brief description will be allowed. Images should be uploaded onto a CD, be in jpeg format, be no larger than 2MB in size per image, and numbered accordingly to the submitted annotated image list. Selected participants will need to provide for their own technology needs such as hardware, internet access, cables, etc.

4.    Annotated Image List: In the absence of a working Game Demo images submitted must be accompanied by a numbered image list with descriptions related to each image submitted.  

This form is the only method of application. Applying does not grant acceptance. 

Incomplete applications will not be reviewed nor considered. 

Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019).

Rules & Regulations

· Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes.

· Exhibitors must keep their space open and staffed, for all festival hours of operation.  

· Participants are required to set-up and breakdown their booth/area in the festival-designated time frames. 

· Stand-alone/pop-up tents are prohibited.

· Unauthorized/unapproved use of any festival space is prohibited.

· Exhibitor set-up is confined to a designated table.

· The festival will provide each applicant one [1] table and two [2] chairs.

· Storage areas are not provided; pack smart/light as any items will need to be stored underneath your table/exhibit space. 

· Your materials must fit into your designated space, and be designed to separate you from your neighbors. 

· Electricity: You will have access basic power. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity for your space. The festival will not have extension cords to borrow, rent or purchase.

· Lighting: You may want to bring supplementary lighting for your display. 

· Signage: BOPA provides an individual sign for each exhibitor. You may bring signage and other printed collateral material.

· Be courteous to your neighbors.

· Exhibitors are required close their spaces each night. Exhibitors are permitted to keep their display and materials in their space overnight at their own discretion.

· Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.

· Exhibitors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

By submitting an application, you agree to and accept all festival terms and conditions.

TERMS AND CONDITIONS

 1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) and the Baltimore Festival of the Arts, Inc. (BFAI) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, BOPA will not honor Vendors requests to change or move its tent/exhibit location at any time. 2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and the Baltimore Office of Promotion & The Arts, Inc. (BOPA). BOPA reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in Artscape. 3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by BOPA, shall be provided to Vendors no less than seven days prior to Artscape. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein. 4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at Artscape. 5. If Vendor is selling, Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in Artscape. Vendor shall hold BFAI and BOPA harmless for any taxes (including fees and penalties, if any) required to be paid in connection with the Vendor’s activities under this contract. Vendor shall provide BOPA with all requested documentation to evidence Vendor’s compliance with tax laws and rules. 6. Once Vendor is accepted, invoiced and paid for the festival; full or partial refunds will not be issued if the Vendor cancels their space for any reason. 7. Artscape takes place rain or shine, however in the case of dangerously inclement weather, Artscape reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued. 8. Under no circumstances shall BFAI or BOPA be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable. 9. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement. 10. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement. 11. Waiver of any term of this agreement or failure of BOPA to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor. 12. Vendor agrees that no representations of any kind have been made to Vendor by BOPA or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein.                13. Upon request, BOPA will provide insurance broker contact information for the event.

Liability and Insurance: 1. Vendor agrees to indemnify, defend and hold harmless the Baltimore Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against the Baltimore Office of Promotion and The Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement. 2. BOPA, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with Artscape, or any breach of representation, warranty or covenant in this agreement. 3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with Artscape/BFAI or BOPA. 4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by Artscape, in such amounts as he/she may deem necessary.  Artscape has no responsibility for any damage or loss of property of the Vendor.  Vendor is advised to carry insurance for their business.  If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company.  Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend. 5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.

About This Agreement: 1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, BOPA/BFAI may terminate this agreement upon notice to Vendor.  2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision.  The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect. 3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts.  Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City. 4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written.  No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus. 

Questions? Contact Susan Fortkiewicz, Festivals Manager via email or 443-263-4347. 

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ARTSCAPE 2019: In The Neighborhood Application

The 38th annual Artscape returns July 19-21, 2019. 

For 2019, Artscape is now accepting applications from businesses and organizations around Baltimore, who offer a unique experience for festival-goers during Artscape! Experiences with an Artscape "hook" or visual/performing arts related content are required.

GUIDELINES

Artscape has teamed up with businesses and organizations in the community to encourage festival-goers explore what Baltimore has to offer. From visual and performing arts to yoga and beverage specials, there is something for everyone In the Neighborhood. 

APPLICATION ELIGIBILITY

Organizations with an arts/cultural and educational organizations passionate about the arts and youth in Baltimore are encouraged to apply. 

APPLICATION REQUIREMENTS

• Please include a thoughtful and descriptive activation, event, or idea with details on how your activity/programming connects to Artscape and the spirit of the      festival.

RULES & REGULATIONS

• This form is the only method of application. Applying does not grant acceptance. 
• Incomplete applications will not be reviewed nor considered. 
• Applications will be reviewed on a rolling basis until the application deadline (11:59pm on Friday, June 7, 2019).
• Applications will only be accepted and reviewed until the application deadline (11:59pm on Friday, June 7, 2019).
• Participants agree that the Baltimore Office of Promotion & The Arts and the      Baltimore Festival of the Arts Incorporated have the right to reproduce      digital images or the reproductions of selected works for publicity and/or      marketing purposes.
• Participants are required to be self-contained; the festival will not provide any      production elements.
• Submissions will be reviewed and accepted/declined by Artscape staff.
• Submitting an application does not automatically imply acceptance. 

By submitting an application, you agree to and accept all festival rules and regulations.

ABOUT ARTSCAPE

Produced by the Baltimore Office of Promotion & The Arts – the city’s arts council, events agency and film office – Artscape is where Baltimore comes together. Artscape is a summer tradition like no other. Celebrating its 38th year in 2019, Artscape is proud to showcase an Artists’ Market of 150 vendors and craftspeople; live concerts on three outdoor stages; a curated visual arts discovery experience; a robust performing arts program including dance, street theater, jazz, opera and classical music; family-friendly events and entertainment; teen-focused activities and programming; film, experimental music, improv and a comedy club; and culinary arts with a refreshing beverage program. Artscape’s total economic impact on Baltimore City is $28.5 million.

HOURS OF OPERATION

Artscape is open:

• Friday, July 19 and Saturday, July 20 from 11am-9pm *Artscape After Hours – Friday and Saturday from 9-11pm*
• Sunday, July 21 from 11am-7pm

PARTICIPATION IDEAS

• Art Exhibitions
• Coupons/Discounts on Services/Goods
• Food and/or Beverage Specials
• Performances
• Specialty Menus
• And so much more!

 
The deadline for submissions is Friday, June 7, 2019. 

If accepted into Artscape’s In The Neighborhood program, you will be notified by June 14, 2019.

Submission of on-line application shall constitute agreement with all conditions in this prospectus. 

__

FOR FURTHER QUESTIONS PLEASE CONTACT: 

Kyree Jones | Festivals Coordinator 

Baltimore Office of Promotion & The Arts 

Phone: (410) 752-8632 

E-mail Address: KJones@PROMOTIONandARTs.org

Questions? Contact Kyree Jones, Festivals Coordinator (via email or direct dial 443-263-4334).

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ARTSCAPE 2019: Kidscape Application 

APPLICATION GUIDANCE

Kidscape, the festival's children's area, is proud to showcase organizations and entertainers with fun craft ideas, hands-on activities and workshops, demonstrations, and creative dance and/or music performances. Kidscape is located in Pearlstone Park, the green space between Cathedral and Preston streets. 

Applications should describe how you plan to actively engage the audience (families and school-age children) and provide a unique and memorable experience for festival-goers. In keeping with the spirit of the festival, all works and performances must be free and open to the public the entire Artscape weekend. All activities excluding performers and entertainment must be staffed during all festival hours. 

APPLICATION ELIGIBILITY

Non-Profit Arts/Cultural and Educational Organizations passionate about the arts and youth in Baltimore are encouraged to apply. BOPA asks the ratio of content be 80% craft/programming and 20% promotions of your organization). Performers specializing in children's entertainment are encouraged to apply.

APPLICATION REQUIREMENTS

Please include a thoughtful and descriptive proposal with details on your activity/programming; connections to Artscape and the spirit of the festival a bonus.

This form is the only method of application. Applying does not grant acceptance. 

Incomplete applications will not be reviewed nor considered. 

Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019).

Rules & Regulations

· Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes.

· Exhibitors must keep their space open and staffed, for all festival hours of operation.  

· Participants are required to set-up and breakdown their booth/area in the festival-designated time frames. 

· Participants who have not paid the required booth/space fee prior to the festival will not be permitted to set-up and participate during the festival.

· Stand-alone/pop-up tents are prohibited.

· Unauthorized/unapproved use of any festival space is prohibited.

· Exhibitor set-up is confined to the purchased tent footprint.

· Storage areas located behind or outside the tent footprint is prohibited.

· Amplified sound and/or sound systems in your booth is prohibited. 

· Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. The tents are of a number of different styles (such as 10x10, 10x20, 10x30, etc.) with most being larger tents shared by two or more participants. 

· Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase.

· Lighting: BOPA provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 

· Signage: BOPA provides an individual sign for each exhibitor. You may bring signage and other printed collateral material.

· Wi-Fi internet will not be available in your space to collect payments. Please use another method of collecting payments that does not require Wi-Fi access.

· Exhibitors are required close their tent walls each night. Artscape will have festival staff available to assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and materials in their space overnight at their own discretion.

· Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.

· Exhibitors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

By submitting an application, you agree to and accept all festival terms and conditions.

TERMS AND CONDITIONS

 
1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) and the Baltimore Festival of the Arts, Inc. (BFAI) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, BOPA will not honor Vendors requests to change or move its tent/exhibit location at any time.
2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and the Baltimore Office of Promotion & The Arts, Inc. (BOPA). BOPA reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in Artscape.
3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by BOPA, shall be provided to Vendors no less than seven days prior to Artscape. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein.
4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at Artscape.
5. If Vendor is selling, Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in Artscape. Vendor shall hold BFAI and BOPA harmless for any taxes (including fees and penalties, if any) required to be paid in connection with the Vendor’s activities under this contract. Vendor shall provide BOPA with all requested documentation to evidence Vendor’s compliance with tax laws and rules.
6. Once Vendor is accepted, invoiced and paid for the festival; full or partial refunds will not be issued if the Vendor cancels their space for any reason.
7. Artscape takes place rain or shine, however in the case of dangerously inclement weather, Artscape reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued.
8. Under no circumstances shall BFAI or BOPA be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable.
9. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement.
10. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement.
11. Waiver of any term of this agreement or failure of BOPA to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor.
12. Vendor agrees that no representations of any kind have been made to Vendor by BOPA or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein.               
13. Upon request, BOPA will provide insurance broker contact information for the event.

Liability and Insurance:
1. Vendor agrees to indemnify, defend and hold harmless the Baltimore Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against the Baltimore Office of Promotion and The Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement.
2. BOPA, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with Artscape, or any breach of representation, warranty or covenant in this agreement.
3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with Artscape/BFAI or BOPA.
4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by Artscape, in such amounts as he/she may deem necessary.  Artscape has no responsibility for any damage or loss of property of the Vendor.  Vendor is advised to carry insurance for their business.  If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company.  Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.
5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.

About This Agreement:
1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, BOPA/BFAI may terminate this agreement upon notice to Vendor.
2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision.  The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.
3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts.  Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City.
4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written.  No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus. 

Questions? Contact Susan Fortkiewicz, Festivals Manager (via email or direct dial 443-263-4347).

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ARTSCAPE 2019: Teenscape Application

This application is for Baltimore City youth makers, speakers, bands, musicians and organizations passionate about the arts who wish to participate in Teenscape during Artscape July 19-21, 2019.

 Application Requirements

Applicants must be organizations with a youth (teen) centric focus, or teens under the age of 19. Please include a thoughtful and descriptive proposal with details on your activity/programming/craft; connections to Artscape and the spirit of the festival a bonus.

This form is the only method of application. Applying does not grant acceptance. 

Samples of the bands/musicians music, and content of activity must be submitted. 

Incomplete applications will not be reviewed nor considered.

Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019)

Stage, sound system and basic backline will be provided. 

Questions? Email Sarah Doccolo SDoccolo@promotionandarts.org.

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Call for Entries

Exhibition of Short Video Animations

DEADLINE: Monday, March 11, 2019

To be hosted on the large outdoor LED screen located at the intersection of Charles & Lanvale Streets, Animations on the Big Screen is an exhibition of time-based digital content. For at least two hours of each day of Artscape, Animations on the Big Screen will be a curated program of looped video and time-based media content that explores the range and diversity of traditional and experimental forms of animated short films.  

Submitted artworks:

• Should be no longer than 8 minutes in length.
• May contain a sound component, but should be enjoyable with or without that element.
• Should be sensitive to the family-friendly nature of Artscape; the festival attracts an extremely large and diverse audience of all age ranges, including young children.  Content that is explicit, discriminatory or of a violent nature will not be accepted. 
• Must be the original content of the applying artist.

There are no geographic or age restrictions for participation in Animations on the Big Screen, artists of all age ranges working everywhere are encouraged to apply.  Applications will be accepted that include already existing work and proposals for new work.

Animations on the Big Screenis a program of the Baltimore Office of Promotion & The Arts, Inc. (BOPA).  Artscape is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

Curator

Artwork included in Animations on the Big Screenwill be curated by filmmaker Corrie Francis Parks.  Parks is an Assistant Professor at the University of Maryland, Baltimore County (UMBC), where she teaches Animation. Parks specializes in sand animation and other esoteric animation techniques. Her work maintains an organic connection to natural materials and traditional production methods while fully integrating digital technology. In 2016, Parks’ book Fluid Frames: Experimental Animation with Sand, Clay, Paint, and Pixels was published.  And, her award winning films have been included in festivals on every continent except Antartica.

After making her first short film at a CalArts animation summer camp, Parks pursued her independent filmmaking interests at Dartmouth College and honed them further at the University of Southern California where she received her MFA.  Prior to joining the faculty at UMBC, Parks was a freelance animator working with many high-profile clients, and was a Fulbright Fellow in New Zealand.  

How to Apply to Animations on the Big Screen

Applications for Animations on the Big Screenare being accepted online through the Submittable website: [INSERT SUBMITTABLE LINK]

Guidelines

1.  There are no geographic or age restrictions for application; artists of all age ranges from everywhere are encouraged to apply.

2.   Following selection of the films for exhibit, Artscape will be working with a video editor to program the selections into the required exhibition format.  No changes will be made to the files submitted by the artist; however, a title frame will be added between each film selected to appropriately identify and credit the artist and their work.  Artists may be required to provide higher resolution video files that allow for large-scale exhibition.

3.  Artists maintain the copyright on submitted artworks, but grant BOPA and Artscape the right to reproduce images of selected artwork for printed or internet publicity, catalogue, map or marketing purposes.

4.  Commercial films that advertise a product or service will not be accepted.

5.  By submitting an application, you agree to and accept application requirements and guidelines. This includes the rights to exhibit in public the digital content submitted, to a large general audience. Artists also agree that their work will be promoted through official Light City social media channels. Artists should be aware that due to the public nature of this exhibition, the audience is likely to capture their experiences with the work and share it within their own social networks.

6.  Artscape is a family friendly event and draws audiences of all age ranges, including young children.  Please keep this in mind when submitting works.

Application Materials to Prepare

1.  Applicants should include up to 3 videos (.mov or .mp4) for consideration to be included in the exhibition.  Application videos or sound based works should not exceed approximately 250MB.

2.  Artwork List that includes title, date, animation type, and length.

3.  Optional proposal of new works for this exhibition. This can be as simple as a few sentences or a rendering that describe the new animation that is not yet finished.

4.  Artist Resume, CV and/or Artist Statement (.doc or .pdf format)

Estimated Timeline

Application Deadline: Monday, March 11, 2019

Artist Notification: Monday, April 1, 2019

Exhibition Dates & Times: July 19 – 21, 2019; time TBD

Artscape: Friday, July 19 & Saturday, July 20 from 11am - 9pm; Sunday, July 21 from 11am – 9pm

Artscape After Hours returns on Friday and Saturday nights on Charles Street (from Preston Street to North Avenue) from 9-11pm. Artscape takes place rain or shine. 

For more information on Animations on the Big Screen, please contact Kim Domanski at 443-286-2043 or kdomanski@promotionandarts.com.

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Call for Entries

Artists & Artist Collectives working in Books, Prints, Multiples & Editions 

DEADLINE: Monday, March 11, 2019

The 38th annual Artscape, Baltimore’s highly anticipated summer arts festival, is seeking artists and artist collectives who create books, prints, multiples and other editions to participate in a brand new fair within Artscape.  This unique art fair environment is set in a parking garage (1714 Charles Street) within the festival footprint, right in the heart of the Station North Art and Entertainment District. Walls will be installed around the perimeter of the garage, creating a pop-up gallery.  Exhibiting artists and artist collectives will each be given a table (with two chairs) and some gallery wall space to sell their editions; artists may elect to purchase additional tables if space allows.

In addition to exhibitors, this space will host public artworks, as well as a schedule of speakers and workshops.  Exhibiting artists and artists collectives are encouraged to also participate in this aspect of the fair, and should indicate their interest within their application.

ABOUT ARTSCAPE

Artscape attracts more than 350,000 attendees over a three day weekend, and typically more than 40,000 festival goers visit this exhibition space. Artscape features 150+ fine artists, fashion designers and craftspeople; visual art exhibits on and off-site, including exhibitions, outdoor sculpture, photography, Artscape Gallery Network and the $25,000 Janet & Walter Sondheim Prize; incredible live concerts on three outdoor stages; a robust schedule of performing arts including dance, opera, theater, film, experimental music and the Baltimore Symphony Orchestra; family events such as hands-on projects, demonstrations, competitions, children’s entertainers and street theater; and a delicious, Baltimore-proud menu of food and beverage available throughout the festival site. Artscape’s total economic impact on Baltimore City is $28.5 million. 

Artscape is produced by the Baltimore Office of Promotion & The Arts (BOPA) – the city’s arts council, events agency and film office, on behalf of the Baltimore Festival of the Arts, Inc.  Artscape is also America’s largest free arts festival. 

HOURS OF OPERATION

Artscape takes place rain or shine, and is open from 11am-9pm on Friday, July 20 and Saturday, July 21; and 11am-7pm on Sunday, July 22. Artscape After Hours (Charles Street only, from Preston Street to North Avenue) is open from 9-11pm on Friday, July 20 and Saturday, July 21 nights.  The Artist Books, Prints, Multiples & Editions Fair will be open all regular hours of the festival, but will not participate in Artscape After Hours. Exhibitors will be required to participate all hours of the festival on all three days. 

COSTS

There is no fee to apply to the Artist Books, Prints, Multiples & Editions Fair.
Artists & Artist Collectives curated into the fair will have the following costs for participation:
 6ft Table & Two Chairs: $50.00 (each exhibitor will also be given a few feet of wall space to hang works)

 Additional Table: $50.00
 Additional Chairs: Free

JURORS

Marissa Fein – Artist and organizer of Open Space’s Print & Multiple Fair in Baltimore

Gary Kachadourian – New York based artist and experienced creator of artist books, prints and multiples

Doreen Bolger – Former Baltimore Museum of Art Director and avid contemporary art collector

APPLICATION GUIDELINES & LOGISTIC DETAILS

1. There is no geographic restrictions on participation. 
2. Artists and artist collectives are encouraged to use their presence at Artscape as a promotional tool for themselves. 
3. There is electrical access for exhibitors.
4. There is overhead florescent lighting in the garage, but each exhibitor should bring their own additional lighting and extension cords. The festival will not have extra extension cords available.
5. Exhibitors should be completely self-contained, and come prepared with all necessary tools and hardware to hang and install their space. 
6. One six foot table and two chairs will be provided to all exhibitors, additional tables will be available in limited quantities depending upon the number of exhibitors.  Artists will not be allowed to bring their own tables, but may bring up to two pedestals for exhibition of sculptural editions.
7. All tables are required to be covered, artists should bring a table covering with them.
8. All work featured in the Artist Book, Print, Multiple & Edition Fairshould be the exhibiting artist or artist collective’s own originally conceived work.
9. The Artist Book, Print, Multiple & Edition Fair will be closed and locked with a steel security gate overnight.
10. Accepted exhibitors are responsible for installation, staffing, and de-installation within the exhibition timeline listed below.  
11. Exhibitors may bring their vehicle onto site to unload artworks, but should be removed as soon as unloading is complete.  Vehicles will not be allowed onsite during festival open hours.  Parking is available in area garages – there is also a Light Rail stop only a block away from the fair.  Exhibitors are strongly encouraged to utilize public transportation whenever possible.
12. Exhibitors must keep their space open all hours of the festival weekend, rain or shine. 
13. Artscape does not collect a commission on any sales made by participating artists or artist collectives.
14. Exhibitors may not re-sell, share with an unaccepted exhibitor or sub-let any portion of their space. 
15. Artworks submitted for review for inclusion in the fair must be similar to the works that the artist or artist collective will be bringing to the fair.
16. Any violation of these stipulations by exhibitors will result in expulsion from the festival, and a refund will not be given. 
17. By submitting an application, you agree to and accept all festival terms and conditions. The deadline for submissions is March 11, 2019. 
18. Submitting an application does not automatically imply acceptance. 

How to Apply

Applications are being accepted online through the Submittable website: INSERT SUBMITTABLE LINK

Application Materials to Prepare

1.  Applicants should include 5 - 10 jpeg images of works that are similar to the works that they will be bringing to the fair.  Please label files by artist or artist collective group name, followed by the number that corresponds on your image/video list (for example: AdamsGary01.jpg, AdamsGary02.jpg, etc).  Images should be no larger than approximately 3MB to 5MB each in size.

2.  Corresponding image list that includes title, date, medium, dimensions and price of artwork.

3.  Gallery or artist collective resume (.doc or .pdf format)

Estimated Timeline

Application Deadline: Monday, March 11, 2019

Applicant Notification: Monday, April 1, 2019

Acceptance of Invitation and Table Fee Deadline:Monday, April 15, 2019

Installation: Thursday, July 18 from 10am – 6pm; Friday, July 19 from 8am – 10am (installation must be complete by 10am on Friday, July 19, 2019)

Artscape: July 19 -21, 2019; Friday & Saturday: 11am – 9pm, Sunday: 11am – 7pm (the garage will open at 9:30am on Saturday and Sunday mornings to allow exhibitors to prepare for the day)

De-installation: 7pm – 11pm, Sunday, July 21, 2019

For more information contact Kim Domanski at 443-286-2043 or kdomanski@promotionandarts.com.

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Call for Entries

Temporary Ground-based Patterns and Redesigned Playground Games

DEADLINE: Monday, March 11, 2019

Artscape, Baltimore’s highly anticipated summer arts festival, is seeking approximately five large-scale ground based patterns and redesigned playground games for this year’s festival. Patterned artworks will be painted by the chosen artists directly onto the street and pavement surface using a heavy duty temporary construction chalk that will be provided by Artscape.  These works will be installed along Charles Street from Mt. Royal Avenue to Lanvale Street. Artists, artist collaborative groups and designers are encouraged to apply.  

Applicants may submit a specific proposal for consideration or examples of previous works that demonstrate the artist’s graphic eye.

Choosen patterns and redesigned ground-based playground games should actively engage the audience and provide a unique and memorable experience for the festival goer. Works should be visually compelling through design, color and scale, and be interactive.  The locations for these works fall within the footprint of Artscape After Hours which extends the festival from 9 to 11pm along Charles Street on both Friday and Saturday nights.  The projects within this footprint must be active during this time period as well as standard festival hours; therefore, how some fluorescent chalks respond to special lighting should be a consideration when making your proposed design.  

Onsite installation schedules for proposed designs may vary slightly depending upon location, but applicants should keep in mind that they may get as little as 24 hours to paint their artwork.  Artists should take this into consideration as they conceive their design. Proposed projects should also be designed with considerations for safety, for the needs of an outdoor environment, and factoring in heavy use by large crowds attending Artscape. 

Chosen artists will be paid an honorarium of $2000.00.

Submissions will be reviewed by the Artscape curator and BOPA Staff.

One Giant Leap is a program of the Baltimore Office of Promotion & The Arts, Inc. (BOPA). Artscape is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

Guidelines

1.  There are no geographic restrictions for application. However, travel and accommodation costs would need to come out of the artist honorarium; Artscape is unable to provide additional funding to cover these costs.

2.  Each chosen artist will be given an $2000.00 honorarium. This is compensation for design, installation and monitoring of artwork during Artscape weekend.  Artscape will provide special paint for use in installation of work, and will also provide deinstallation of the work.

3. Projects are expected to be active during all of the operating hours of the festival, Friday,

July 19, 11am-11pm; Saturday, July 20, 11am-11pm; Sunday, July 21, 11am-7pm.

4.  Artist designs must be installed by artists who will also be responsible for monitoring of their work during the weekend. Onsite installation will vary by location, but will likely occur beginning at approximately 11am on Thursday, July 18, and be completed by the opening of the festival at 11am, on Friday, July 19, 2019.  

5.  Artists onsite during the weekend will be credentialed to receive light hospitality (bottled water, snacks, etc.) and each installation will receive one pass to park in The Fitzgerald garage throughout the weekend.

6. BOPA reserves the right to reproduce images of selected artwork for printed or internet

publicity, catalogue, map or marketing purposes.

7. By submitting an application, you agree to and accept application requirements and guidelines.

Estimated Timeline

Application deadline: Monday, March 11, 2019

Artist Notification: Monday, April 1, 2019

Artwork Installation: likely 11am on Thursday, July 18 – 11am on Friday, July 19 (vehicles must be offsite by 10am 7/19)

Artwork De-installation: Completed by Artscape

Artscape: July 19 -21, 2019

For more information contact Kim Domanski at 443-286-2043 or kdomanski@promotionandarts.com.

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Call for Entries

Large Scale Outdoor to Small Scale Indoor Installation Based Artworks

DEADLINE: Monday, March 11, 2019

Artscape, Baltimore’s highly anticipated summer arts festival, is seeking approximately thirteen large, medium and small scale indoor and outdoor installation-based artworks for this year’s festival. Artworks will be installed along Charles Street from Mt. Royal Avenue to Lanvale Street. Artists and artist collaborative groups working in both the visual and performing arts are encouraged to apply.  

Proposed projects should actively engage the audience and provide a unique and memorable experience for the festival goer.  Works should be visually compelling through design, color and scale, and be interactive wherever possible.  In keeping with the spirit of the festival, all works and performances must be free and open to the public the entire Artscape weekend.  The locations for these works fall within the footprint of Artscape After Hours which extends the festival from 9 to 11pm along Charles Street on both Friday and Saturday nights.  The projects within this footprint must be active during this time period as well as standard festival hours; therefore, lighting should be a consideration when making your proposal.  

Onsite installation schedules for proposed projects may vary depending upon location, and should be considered and constructed accordingly. Proposed projects should also be designed with considerations for safety, for the needs of an outdoor environment, and factoring in heavy use by large crowds attending Artscape. These projects are temporary in nature and BOPA will not be able to underwrite repairs, restoration, etc. after their use at Artscape. 

Draft budgets should be included with your application, but final budgets will be negotiated with accepted projects based on funds availability.  Budgets will range from $1500 to $10,000 and will be awarded based on the needs of the project and the project scale; however, Artscape may be able to supplement budgets by providing some logistical necessities (generators, tents, volunteer assistance, signage, seating, etc.). Additionally, Artists may be able to negotiate larger budgets for exceptionally ambitions projects if more funds become available.

Submissions will be reviewed by the Artscape curator and BOPA Staff.

Landing on Charles Street is a program of the Baltimore Office of Promotion & The Arts, Inc. (BOPA). Artscape is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

Guidelines

1.  There are no geographic restrictions for application. However, travel and accommodation costs should be factored into budget.

2.  Honoraria in the range of approximately $1500 to $10,000 may be provided to each selected artist or collaborative group. Final funding amounts could be higher or lower based on review of proposals and discussion with the artists about construction, logistics and staffing. However, once a final budget is approved by BOPA, no additional funds will be allocated to artists for “overruns” including but not limited to supplies, staffing, logisitics and fabrication.

3. Projects are expected to be active during all of the operating hours of the festival, Friday,

July 19, 11am-11pm; Saturday, July 20, 11am-11pm; Sunday, July 21, 11am-7pm.

4.  Artist installations must be installed by artists who will also be responsible for monitoring of their work and space. Onsite installation and de-installation must occur beginning at approximately 11am on Thursday, July 18, and be completed by the opening of the festival at 11am, on Friday, July 19, 2019.  Artists must check-out with Artscape staff immediately after de-installation is complete to ensure that the works have been properly dismantled and removed from the site.

5.  Artists onsite during the weekend will be credentialed to receive light hospitality (bottled water, snacks, etc.) and each installation will receive up to three passes to park in The Fitzgerald garage throughout the weekend.

6. BOPA reserves the right to reproduce images of selected artwork for printed or internet

publicity, catalogue, map or marketing purposes.

7. By submitting an application, you agree to and accept application requirements and guidelines.

Estimated Timeline

Application deadline: Monday, March 11, 2019

Artist Notification: Monday, April 1, 2019

Artwork Installation: 11am on Thursday, July 18 – 11am on Friday, July 19 (vehicles must be offsite by 10am 7/19)

Artwork De-installation: 7pm – 11pm, Sunday, July 21

Artscape: July 19 -21, 2019

For more information contact Kim Domanski at 443-286-2043 or kdomanski@promotionandarts.com.

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Call for Entries

Onsite Gallery Pavilions and Artist Collective Workshops

DEADLINE: Monday, March 11, 2019

Artscape, Baltimore’s highly anticipated summer arts festival, is seeking proposals from approximately ten galleries, maker resource organizations and artist collectives to repurpose a shipping container each into an exhibition space or workshop to be featured at this year’s festival. Containers will be installed along Charles Street from Mt. Royal Avenue to Lanvale Street. Artist collaborative groups and maker resource organizations working in both the visual and performing arts are encouraged to apply.  

Proposed project spaces should actively engage the audience and provide a unique and memorable experience for the festival goer.  Gallery pavilions and workshop spaces should be visually compelling through design and be interactive where appropriate.  In keeping with the spirit of the festival, all exhibitions and workshops must be free and open to the public the entire Artscape weekend.  The locations for these modules fall within the footprint of Artscape After Hours which extends the festival from 9 to 11pm along Charles Street on both Friday and Saturday nights.  The projects within this footprint must be active during this time period as well as standard festival hours; therefore, lighting should be a consideration.  

Shipping containers will be available offsite approximatelyone weekprior to Artscape and galleries and artist collectives will have access to the containers to prepare them for their exhibition at Artscape. Containers will be transported onto the Artscape site on Thursday, July 18, where onsite installation of artwork can take place from 11am on Thursday to 11am on Friday, July 19. These installation times and container transportation should be considered and spaces planned accordingly. Proposed projects should also be designed with considerations for safety, for the needs of an outdoor environment, and factoring in heavy use by large crowds attending Artscape. Deinstallation of the project/exhibition from the containers takes place on Sunday, July 21 from 7pm to 11pm. 

Each accepted gallery or artist collective will be awarded approximately a $2500.00 project grant; Artscape may additionally be able to supplement budgets by providing some logistical necessities (generators, tents, volunteer assistance, signage, seating, etc.).  

Submissions will be reviewed by the Artscape curator and BOPA Staff.

Modules is a program of the Baltimore Office of Promotion & The Arts, Inc. (BOPA).  Artscape is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

Application Materials to Prepare

1.  Artscape proposal (.doc or .pdf format) that includes a basic drawing or rendering and brief written description of proposed exhibition, workshop or project.  Please include details on how the piece would transform for Artscape Afterhours from 9pm to 11pm on Friday and Saturday nights.

2.  Project Budget (.doc or .pdf format)

3.  Gallery or artist collaborative exhibition/project history or resume (.doc or .pdf format)

4.  Applicants should include 5-10 jpeg images or video of previous exhibitions or projects.  Please label files by gallery or artist collaborative group name, followed by the number that corresponds on your image/video list (for example: AdamsGallery01.jpg, AdamsGallery02.jpg, etc).  Images should be no larger than approximately 3MB to 5MB each in size, each video should be under 250MB.

5.  Previous exhibition and project list that includes title, date, and a brief description (.doc or .pdf format).

Guidelines

1.  There are no geographic restrictions for application. However, travel and accommodation costs should be factored into budget.

2.  An approximate $2500.00 project grant will be awarded to each selected gallery or artist collective group.  Galleries and artist collectives may also sell artwork from their exhibition/project.

3. Exhibitions and projects are expected to be active during all of the operating hours of the festival, Friday,

July 19, 11am-11pm; Saturday, July 20, 11am-11pm; Sunday, July 21, 11am-7pm.

4.  Galleries and artist collectives will also be responsible for monitoring of their exhibitions and space. Onsite installation must occur beginning at approximately 11am on Thursday, July 18, and be completed by the opening of the festival at 11am, on Friday, July 19, 2019.  Deinstallation is from 7pm – 11pm on Sunday, July 21.  Artists must check-out with Artscape staff immediately after de-installation is complete to ensure that the works have been properly dismantled and removed from the site.

5.  Galleries and artist collectives onsite during the weekend will be credentialed to receive light hospitality (bottled water, snacks, etc.) and each installation will receive up to two passes to park in The Fitzgerald garage throughout the weekend.

6. BOPA reserves the right to reproduce images of selected artwork for printed or internet

publicity, catalogue, map or marketing purposes.

7. By submitting an application, you agree to and accept application requirements and guidelines.

Estimated Timeline

Application deadline: Monday, March 11, 2019

Applicant Notification: Monday, April 1, 2019

Offsite Installation: TBD

Onsite Installation: 11am on Thursday, July 18 – 11am on Friday, July 19 (vehicles must be offsite by 10am 7/19)

Artwork De-installation: 7pm – 11pm, Sunday, July 21

Artscape: July 19 -21, 2019

For more information contact Kim Domanski at 443-286-2043 or kdomanski@promotionandarts.com.

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Call for Entries

Indoor Gallery Exhibition

DEADLINE: Monday, March 11, 2019

To be hosted in an indoor gallery space on or near the footprint of Artscape, moonstruck is an exhibition that will include artworks of all media whose subject matter or form demonstrate an affinity for the moon or any of its characteristics or properties. Artists are encouraged to think broadly, either literally or abstractly, in their interpretation of this exhibition topic. For example, work that takes inspiration from the ocean’s tides, or work about the symbolism of a crescent moon, or work about the political race to land on the moon, etc. would all be appropriate – the goal is an exhibition diverse in content.

Applications will be accepted that include already existing work and proposals for new work.

While this exhibition will be hosted in an indoor space, artists who typically work in a public realm are encouraged to also apply with either appropriately adapted work or documentation of an outdoor project that speaks to the exhibition theme.  Additionally, depending on space availability and applications received, multiple exhibitions may be realized. 

moonstruckis a program of the Baltimore Office of Promotion & The Arts, Inc. (BOPA).  Artscape is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

Curator

Artwork included in moonstruck will be chosen by Artscape curator, Kim Domanski.  A 1996 MFA graduate of MICA’s multidisciplinary Mount Royal School of Art, Kim has curated many gallery based and public art exhibitions during her more than decade long tenure at BOPA.

Please see our website for additional opportunities for artists working in the visual and performing arts: www.artscape.org.

Guidelines

1. There are no geographic restrictions for application.

2. Artists 18 years and older are eligible to apply.

3.  Artists will be required to drop-off and pick-up their works for this exhibition, or provide shipment to the exhibition space. Artists who will not be available to complete this themselves due to another obligation should make every effort to make other arrangements with a friend, colleague or family member.  BOPA does not have the ability to transport artwork.

4.  Artwork will be insured while it is in BOPA’s possession during installation, exhibition, and deinstallation periods. Artwork dropped off before the “artwork drop-off” time period or picked up after the “artwork pick-up” time period that is determined once a gallery space is secured, is done so at the artist’s risk.  Artwork will not be insured beyond listed installation, exhibition, and deinstallation periods.  

5. BOPA reserves the right to reproduce images of selected artwork for printed or internet

publicity, catalogue, map or marketing purposes.

6. By submitting an application, you agree to and accept application requirements and guidelines. 

Estimated Timeline

Application deadline: Monday, March 11, 2019

Artist Notification: Monday, April 1, 2019

Artwork drop-off: TBD

Exhibition duration:TBD; but will coincide with the Artscape Festival

Exhibition opening reception: Thursday, July 18, 2019 from 6pm to 9pm

Exhibition artwork pick-up: TBD

Artscape: Friday, July 19 & Saturday, July 20 from 11am - 9pm; Sunday, July 21 from 11am – 9pm

Artscape After Hours returns on Friday and Saturday nights on Charles Street (from Preston Street to North Avenue) from 9-11pm. Artscape takes place rain or shine. 

For more information on moonstruck, please contact Kim Domanski at 443-286-2043 or kdomanski@promotionandarts.com.

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BALTIMORE BOOK FESTIVAL / LIGHT CITY 2019: Children's Activities, Crafts and Workshops Application 

APPLICATION GUIDANCE

It's Lit! Highlighting the literary arts by day and illuminating by night, the festival's family-friendly fun zone, is located along the West Shore promenade, on Bicentennial Plaza and around the Visitor Center, at Baltimore's Inner Harbor. 

BOPA is proud to showcase organizations and entertainers with fun craft ideas, hands-on activities and workshops, demonstrations, and creative dance and/or music performances. 

Applications should portray how you plan to actively engage the audience (families and school-age children) and provide a unique and memorable experience for festival-goers. In keeping with the spirit of the festival, all works and performances must be free and open to the public the entire festival. All activities excluding performers and entertainment must be staffed during all festival hours.

APPLICATION ELIGIBILITY

Non-Profit Arts/Cultural and Educational Organizations passionate about the literary arts and illumination, and youth in Baltimore, are encouraged to apply. BOPA asks the ratio of content be 80% craft/programming and 20% promotions of your organization). Performers specializing in children's entertainment are encouraged to apply.

APPLICATION REQUIREMENTS

Please include a thoughtful and descriptive proposal with details on your activity/programming; connections to Baltimore Book Festival and Light City, and the spirit of the festivals a bonus.

This form is the only method of application. Applying does not grant acceptance. 

Incomplete applications will not be reviewed nor considered.  

Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019).
 

RULES & REGULATIONS

· Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes. 

· Exhibitors must keep their space open and staffed, for all festival hours of operation. 

· Participants are required to set-up and breakdown their booth/area in the festival-designated time frames. 

· Participants who have not paid the required booth/space fee prior to the festival will not be permitted to set-up and participate during the festival. 

· Stand-alone/pop-up tents are prohibited. 

· Unauthorized/unapproved use of any festival space is prohibited. · Exhibitor set-up is confined to the purchased tent footprint. 

· Storage areas located behind or outside the tent footprint is prohibited. 

· Amplified sound and/or sound systems in your booth is prohibited. 

· Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. The tents are of a number of different styles (such as 10x10, 10x20, 10x30, etc.) with most being larger tents shared by two or more participants. 

· Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity for your booth. The festival will not have extension cords to borrow, rent or purchase. 

· Lighting: BOPA provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 

· Signage: BOPA provides an individual sign for each exhibitor. You may bring signage and other printed collateral material. 

· Wi-Fi internet will not be available in your space to collect payments. Please use another method of collecting payments that does not require Wi-Fi access. 

· Exhibitors are required close their tent walls each night. Festival staff will be roaming to help and assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and materials in their space overnight at their own discretion. 

· Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.

· Exhibitors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

By submitting an application, you agree to and accept all festival terms and conditions.


TERMS AND CONDITIONS
 
1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) and the Baltimore Festival of the Arts, Inc. (BFAI) reserves the right to determine and assign the Vendors onsite tent/exhibit location. Our goal is to create a successful experience for all of our participants. However, due to the large-scale nature of the festival’s logistics, BOPA will not honor Vendors requests to change or move its tent/exhibit location at any time.
2. This application, when properly executed, shall constitute a valid and binding agreement between the Vendor and the Baltimore Office of Promotion & The Arts, Inc. (BOPA). BOPA reserves the right, in its sole and absolute discretion, to reject any application, or to limit participation in Baltimore Book Festival and Light City.
3. The terms, conditions and directions of the Vendor Guidelines, as amended from time to time by BOPA, shall be provided to Vendors no less than seven days prior to Baltimore Book Festival and Light City. The guidelines shall be considered a part of this agreement. Vendor is responsible for reviewing the Guidelines carefully and be familiar with its terms and conditions therein.
4. The Vendor contact listed on the application portion of this agreement shall be authorized to make all decisions regarding exhibiting at Baltimore Book Festival and Light City.
5. If Vendor is selling, Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in Baltimore Book Festival and Light City. Vendor shall hold BFAI and BOPA harmless for any taxes (including fees and penalties, if any) required to be paid in connection with the Vendor’s activities under this contract. Vendor shall provide BOPA with all requested documentation to evidence Vendor’s compliance with tax laws and rules.
6. Once Vendor is accepted, invoiced and paid for the festival; full or partial refunds will not be issued if the Vendor cancels their space for any reason.
7. Baltimore Book Festival and Light City take place rain or shine, however in the case of dangerously inclement weather, BOPA reserves the right to close or suspend the event. The event will re-open when deemed to be safe by the Baltimore City Fire Department. Full or partial refunds will not be issued.
8. Under no circumstances shall BFAI or BOPA be liable for consequential, indirect, special or punitive damages of any kind in connection with its activities or omissions under this agreement regardless of whether such damages were foreseeable.
9. Failure by Vendor to adhere to any provision of this Agreement may result in cancellation of this agreement.
10. Vendor may not assign this agreement or trade, sell, share or otherwise transfer the advertising or exhibiting rights provided for in this agreement.
11. Waiver of any term of this agreement or failure of BOPA to terminate this agreement on account of any breach by Vendor shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this contract by reason of any subsequent breach by Vendor.
12. Vendor agrees that no representations of any kind have been made to Vendor by BOPA or by any of its agents and that no understanding has been made or agreement entered into other than as set forth herein.               
13. Upon request, BOPA will provide insurance broker contact information for the event.

Liability and Insurance:
1. Vendor agrees to indemnify, defend and hold harmless the Baltimore Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against the Baltimore Office of Promotion and The Arts, Inc., the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising as a result of any direct or indirect, willful, or negligent act of omission of the Vendor, its employees, agents, or volunteers, EXCEPT for activities caused by the sole negligent act or omission of BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers arising out of this contract/agreement.
2. BOPA, sponsors and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connection with Baltimore Book Festival and Light City, or any breach of representation, warranty or covenant in this agreement.
3. The Vendor is an independent contractor under this contract and has no employee, partnership, co-venture, agent or other such relationship with Baltimore Book Festival and Light City, BFAI or BOPA.
4. The Vendor is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by Baltimore Book Festival and Light City, in such amounts as he/she may deem necessary.  Baltimore Book Festival and Light City has no responsibility for any damage or loss of property of the Vendor.  Vendor is advised to carry insurance for their business.  If you do not carry a business insurance policy, you are advised to consider one-day or multi-day event insurance from a qualified insurance company.  Proof of insurance is required from the Vendor at check-in and should be available for inspection throughout Festival weekend.
5. The Vendor agrees to have as a minimum requirement Automobile Liability Insurance with a limit no less than $100,000.00 combined single limit each accident for use of owned, hired and non-owned vehicles used on festival site. Proof of Automobile Liability Insurance is required from the Vendor at check-in and should be available for inspection throughout Festival.

About This Agreement:
1. Should the Vendor fail to fulfill any of his/her obligations pursuant to this agreement, BOPA/BFAI may terminate this agreement upon notice to Vendor.
2. Each provision of this agreement shall be deemed to be a separate, severable, and independently enforceable provision.  The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.
3. This agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts.  Furthermore, the parties hereto agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City.
4. This agreement, together with any exhibits or attachments, contains the entire agreement between the parties and supersedes any other agreements or representations between them, whether oral or written.  No provisions of this agreement may be amended, waived or modified except by a written agreement signed by both parties.

Submission of on-line application shall constitute agreement with all conditions in this prospectus.

Questions? Contact Susan Fortkiewicz, Festivals Manager (via email or direct dial 443-263-4347).

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Baltimore Book Festival / Light City 2019: Exhibitor Application 

IMPORTANT DATES

• January 9, 2019 – ALL applications open at https://promotionandarts.submittable.com/submit
• February 24, 2019 – last day to receive early-bird application fee
• March 11, 2019 – application closes at 11:59 PM EST
• March 28, 2019 – on or before this date, notifications will be sent about applicant status
• May 31, 2019 – last day to pay
• June 3, 2019 – Booking deadline for the festival
• September 2, 2019 – September 6, 2019 – Booth locations and Exhibitor Guidelines sent out during this week
• November 1 – November 3, 2019 – Baltimore Book Festival, 12pm - 10pm
• November 1 – November 10, 2019 – Light City 2019

GENERAL INFORMATION

New for this year:

• Date change: This year’s festival dates are November 1-3, 2019 (the first weekend of Light City)
• Tablers Name and Location Change: Single-Day Tablers are will now be known as 1-Day Exhibitors! There is no longer a Tablers Pavilion on Bicentennial Plaza. Each 1-Day Exhibitor will receive a 10’x10’ exhibit space around the festival footprint on the promenade in the middle of the action! There are a LIMITED number of 1-Day spaces available!
• Timeline: Please see the above timeline for all changes to dates and deadlines. Please note that all of this year’s festival deadlines are significantly earlier in the year. 
• Exhibitor Enhancements: Coming soon in the Spring of 2019!
• Special Note to 1- Day Exhibitors: There are a LIMITED number of Single-Day spaces available!
• Special Note to 1- Day Exhibitors: Upon acceptance into the festival, date selection is on a first paid, first served basis. Please do not express your interest in participating on particular day on this application. 

Who can be an Exhibitor? (1-Day or 3-Day)

• Authors/Booksellers/Publishers
• Zines/Small Press
• Educational Institution promoting literary arts
• Sellers of literary/book-themed products such as journals, pens, jewelry, clothing, stationary, e-readers, etc.
• Those promoting a literary-oriented event or resource
• An attraction with a literary connection (or related book)
• Non-Profit or Cultural Organization: if your organization is not literary in nature, you must propose a STRONG book-themed element as part of your display

Please note: 1-Day Exhibitors participate for a single day during the festival; Friday, Saturday, OR Sunday, from 12pm – 10pm. 3-Day Exhibitors participate for ALL THREE [3] DAYS OF THE FESTIVAL, from 12pm - 10pm. 

WHAT IS INCLUDED IN THE STANDARD (1-DAY OR 3-DAY) EXHIBITOR PACKAGE

• Festival-provided tent (10’ x 10’)
• [1] 6' table per 10’ x 10’ of space
  • [2] chairs per 10’ x 10’ of space
• Exhibitor sign
• 24-hour roaming security
• Listing in the event program, website and Press Kit
• A comprehensive exhibitor guide (emailed pre-festival)
• Please note: The Festival does NOT provide parking, but will supply a list of area garages to selected exhibitors. Spaces can be reserved in advance by visiting http://www.baltimoreparking.com

EXHIBITOR GUIDELINES:

• Cancellations: If an Exhibitor cancels before August 9, 2019, the Baltimore Office of Promotion & The Arts will refund the Exhibitor 50% of the booth fee.
• Refunds: After August 9, 2019, refunds for application fees, equipment fees, etc. are not issued.
• Please note: All spaces will be sold on a first come, first served basis. Each exhibitor will be responsible for visiting the payment website to secure their space. When all spaces are sold out, any spaces that may be added are at the discretion of Festival management.
• Stand-alone pop-up tents/extra tables are prohibited.
• Unauthorized/unapproved use of any festival space is prohibited.
• Exhibitor set-up is confined to the purchased tent space footprint.
• Storage areas located behind or outside the tent footprint is prohibited.
• No sound systems in tents. 
• Participants agree that Baltimore Book Festival shall  have the right to reproduce digital images or the reproductions of  selected artwork for publicity or marketing purposes.
• Exhibitors must keep their space open all hours of the  festival, rain or shine.
  • 1-Day Exhibitors must have their tents open from 12pm – 10pm on their designated day.
  • 3-Day Exhibitors must have their tents open all three days of the festival from 12pm – 10pm each day.
• 80% of materials displayed, sold and distributed must be related to the literary arts.
• Exhibitors may not re-sell, share with an unaccepted exhibitor or sublet any portion of their space – unless approved by the festival director. This includes media partners, corporate sponsors, and any/all third-parties. Violations will result in expulsion from the festival, with no refund.
• Exhibitors are required close their tent walls each night. We will have festival staff      available to assist with closing tent walls at the end of each night of the festival. Exhibitors are permitted to keep their display and artwork in their space overnight at their own discretion
• Exhibitors violating the rules of this show or who fail to cooperate with the Festival Staff will not be permitted to exhibit. The show will be monitored for misrepresentation and we reserve the right to remove any questionable, non-approved items from the show.

FEES:

Application Fee: 

• $15 (includes Submittable Service Charge)

*The application fee is non-refundable*

Equipment Fees:

Please note: 1-Day Exhibitors may only rent one [1] 10’ x 10’space for one day. In order to exhibit for multiple days, you MUST purchase the 3-Day Exhibitor Standard Package

Friday 1-Day Exhibitor: $150

• Standard (10’ x 10’ x 7’) Festival-provided tent
• [1] 6 foot table
• [2] chairs

Saturday 1-Day Exhibitor: $250

• Standard (10’ x 10’ x 7’) Festival-provided tent
• [1] 6 foot table
• [2] chairs

Sunday 1-Day Exhibitor: $200

• Standard (10’ x 10’ x 7’) Festival-provided tent
• [1] 6 foot table
• [2] chairs

3-Day Exhibitors: $600

• Standard (10’ x 10’ x 7’) Festival-provided tent
  • [1] 6 foot  table per 10’ x 10’ of space
  • [2] chairs per  10’ x 10’of space

Standard Exhibitor Package includes:

• [1] Exhibitor sign per 10’ x 10’ of space
• [2] Exhibitor Credentials
• 24-hour roaming security
• Listing in the event program, website and Press Kit
• A comprehensive exhibitor guide (emailed pre-festival)
• Commemorative item for that year’s festival

Please note: The Festival does NOT provide parking, but will supply a list of area garages to selected exhibitors. Spaces should be reserved in advance.

Distribution of spaces are at the discretion of Festival Staff.

Your Space At The Festival

• You must be open by noon (12pm) each day and remain open until the festival closes each day at 10pm. 
• Display: Your materials must fit into the space you reserved, and be designed to separate you from your neighbors. The tents are of a number of different styles (such as 10x10, 10x20, 10x30, etc.) with most being larger tents shared by two or more exhibitors. 
• Electricity: You will have access to 20 amps of electricity per 10’x10’ space. Bring a heavy-duty outdoor extension cord of at least 25 feet in order to access electricity      for your booth. The festival will not have extension cords to borrow, rent or purchase.
• Lighting: The Baltimore Book Festival provides 1-2 lights per tent only. You will need to plug the lights into the electrical box behind your tent and then turn them on. You may want to bring supplementary lighting for your display. 
• Signage: The Baltimore Book Festival does provide individual signage for each exhibitor. You may bring signage and other printed collateral material.
• Wi-Fi internet is not guaranteed to be available to collect payments. Please be prepared to useanother method to collect payments that does not require Wi-Fi access.

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FOR FURTHER QUESTIONS PLEASE CONTACT: 

Kyree Jones | Festivals Coordinator 

Baltimore Office of Promotion & The Arts 

Phone: (410) 752-8632 

E-mail Address: KJones@PROMOTIONandARTs.org

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PLEASE NOTE: Media and corporate/commercial space is reserved for corporate sponsors/media outlets. Through their generosity, we are able to keep the Baltimore Book Festival free and open to the public. What constitutes "corporate/commercial space" or "Media Space" is at the discretion of the Baltimore Office of Promotion & The Arts. If you are interested in becoming a festival sponsor, please contact Jessica Abel at 410-752-8632 or email JAbel@PROMOTIONandARTS.org.

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Legal Agreement: 

BALTIMORE BOOK FESTIVAL 2019 PARTICIPANT - TERMS AND CONDITIONS 

These are the terms (the “Agreement”) that govern your attendance at and/or participation in the Baltimore Book Festival 2019 Event (the “Event”). By participating in the Event you (the “Participant”) agree to the following terms and conditions outlined below. 

1. Event Related Requirements. Participant will comply with all Baltimore Book Festival 2019 (the “Event”) -related guidelines and requirements as specified by the Baltimore Office of Promotion & The Arts, Inc. (BOPA). 

2. Exhibitor Space Regulations Participant may not re-sell, share or sub-let any portion of its exhibitor space to a third party. Failure to adhere to this term constitutes a breach of this agreement and will result in removal of the third party’s on-site presence at the Event. Unless prior approval has been obtained from BOPA, Participant may not play music or use amplified sound. 

3. Intellectual Property. Participant acknowledges and agrees that: (i) BOPA’s logos, trade names trademarks and service marks, e.g., Baltimore Book Festival (collectively “Marks”) are and shall remain the sole property of BOPA, (ii) nothing in this Agreement shall confer in Participant any right of ownership in BOPA’s Marks, and (iii) Participant shall not now or in the future contest the validity of the BOPA’s Marks. 

4. Assignment. Participant may not delegate his or her obligations hereunder, or assign this Agreement to any other person without the prior written consent of BOPA. 

5. Independent Contractor. Participant is an independent contractor and has no employee, partnership, co-venture, agent or other such relationship with BOPA, the Event, or the Mayor and City Council of Baltimore. 

6. Termination. Should the Participant fail to fulfill any of its obligations BOPA may, in addition to its other rights and remedies, in its sole discretion, terminate Participant’s participation in the Event upon written notice to Participant. 

7. Indemnification. Participant agrees to indemnify, defend and hold harmless the BOPA, the Baltimore Festival of the Arts, Inc. (BFAI), the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers from any and all claims, demands, suits, and actions including attorney’s fees and court costs, connected therewith, brought against BOPA, BFAI, the Mayor and City Council of Baltimore, its elected/appointed officials, employees, agents, and volunteers relating to or arising as a result of any direct or indirect, willful, or negligent act or omission of the Participant, its employees, agents, or volunteers, EXCEPT for activities caused by the sole gross negligence of BOPA, BFAI, the City, its elected/appointed officials, employees, agents, and volunteers arising out of, relating to or resulting from participation in the Event. 

8. Limited Liability. BOPA, BFAI, the Event sponsors, and the employees, representatives and agents of each shall not be liable for any claims, liabilities, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Participant’s activities in connection with the Event.

9. Non-Waiver. Waiver of any term of this Term and Conditions or failure of BOPA to terminate this Agreement on account of any breach by Participant shall not be deemed a waiver of BOPA’s rights to subsequently enforce any term or to terminate this Agreement by reason of any subsequent breach by Participant.

10. Insurance. The Participant is solely responsible for securing appropriate insurance to cover his/her operations, including storage at an on-site location if provided by BOPA in such amounts, as participant may deem necessary. BOPA; the Mayor and City Council of Baltimore; and BFAI have no responsibility for any damage or loss of property of the Participant. Participants who do not carry a business Insurance policy, are encouraged to consider a one (1) day or multi-day event insurance for purposes of performing at the Event, which can be obtained from a qualified insurance company.

11. Severable. Each provision of this Agreement shall be deemed to be a separate, severable, and independently enforceable provision. The invalidity or breach of any provision shall not cause the invalidity or breach of the remaining provisions or of the agreement, which shall remain in full force and effect.

12. Force Majeure: Notwithstanding any other provision of this Agreement, in the event that the performance of any obligation under this Agreement by either party is prevented due to acts of God, or any government restriction, wars, hostilities, blockades, civil disturbances, revolutions, strikes, terrorist attacks, lockouts, or any other cause beyond the reasonable control of a party, such party shall not be responsible to the other party for failure or delay in performance of its obligations under this Agreement. Each party shall promptly notify the other party of such force majeure condition and efforts will be made by both parties to reschedule the Event at a mutually convenient time, with the same terms as stated in this Agreement. The Baltimore Book Festival takes place rain or shine; however in the case of dangerously inclement weather, BFAI reserves the right to close the Event, which is a force majeure condition.

13. Further Assurances. Participant, upon notice from BOPA, shall sign, or caused to be signed all further documents, do, or cause to be done, all further acts and provide all assurances as may reasonably be necessary or desirable to give effect to the terms of this Agreement.

14. Taxes. Participant shall be responsible for all taxes, fees and assessments required by any applicable federal, state or local law in connection with participation in the Event.

15. Maryland Law. This Agreement shall in all respects be construed in accordance with and governed by the laws of the State of Maryland and subject to the jurisdiction of its courts. Furthermore, the parties agree that any suits or actions brought by either party against the other shall be in a court of competent jurisdiction in Baltimore City. 

16. Applications will ONLY be accepted through this form. Absolutely no paper applications will be accepted.

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The Baltimore Office of Promotion & The Arts invites speakers and authors to propose presentations (book talks, panel discussions, workshops, thoughtful conversations etc.) to be featured during Baltimore Book Festival and Light City. The deadline to submit a proposal is Monday, March 11, 2019 at 11:59pm. Please read through the detailed guidelines before submitting your proposal.

Criteria 

Speakers, authors, change-makers, and visionaries who bring innovative ideas and insights are invited to apply. Presentations must be relevant to the festivals mission and vision, and focus on: education, arts (culinary, literary, performance, and visual), advocacy, social justice, or sustainability. You may also pitch your own topic if you do not see an interest listed. This application is not to pitch products or for product demonstrations. 

For speakers interested in hosting a panel discussion, you must include no more than four speakers plus a moderator in your proposal. The applicant is solely responsible for curating a speaker panel. 

Generally, the festival covers travel expenses for speakers. If you have a speaker fee, please be sure to include that fee in the application. If accepted, fees may be negotiated by festival organizers if necessary. 

Applications are screened and selected by festival organizers. 

Please note: applying does not guarantee acceptance. 

Speaker and Author Guidelines

1. Speaker and Author presentations should actively engage the audience and provide a unique and memorable experience for festival-goers.

2. Presentations should be fresh, creative, and unique with a concentration on topics relating to the arts (including culinary), education, advocacy, social justice, or culture. Other topics may be accepted as well.  

3. All speaking engagements are required to be free, open to the public, fully accessible, and operational for the entire festival weekend (including inclement weather, unless a shelter-in-place is put into effect).

4. Speaking engagements must fulfill required schedule. Schedules are subject to change by festivals programming coordinator and/or festival management only.

5. There are no geographic restrictions for application. Parking and some travel expenses may be covered.

6. By submitting an application, you agree to and accept application requirements and guidelines.

7. Submissions will be reviewed and accepted/declined by an official review committee. 

8. Submitting an application does not automatically imply acceptance.

9. If accepted, a contract will be generated, detailing all requirements, deliverables, payment schedule terms and conditions.

10. Speakers and authors accepted to speak at the festival must abide by all contractual obligigations including but not limited to: scheduling, timelines, and deliverables. 

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LIGHT CITY 2019: Brilliant Baltimore Registration

APPLICATION GUIDANCE

Landmarks, attractions, restaurants, parking garages, hotels, apartment complexes, corporate headquarters – the Baltimore Office of Promotion & The Arts (BOPA) invites buildings across Baltimore to show their civic pride and illuminate during Light City. Displays are on view from November 1-10, 2019 and registration forms are due to BOPA by August 30, 2019.

RULES AND REGULATIONS

• This form is the only method of application. Applying does not grant acceptance. 
• Incomplete applications will not be reviewed nor considered. 
• Applications will not be accepted nor reviewed after the application deadline (11:59pm Monday, March 11, 2019).
• Participants agree that BOPA and BFAI Inc. have the right to reproduce digital images or the reproductions of selected works for publicity and/or marketing purposes.
• By submitting an application, you agree to and accept all the above rules and regulations

BENEFITS:

• Free program registration
• Promotion as a featured attraction of “Light City – Brilliant Baltimore” and a communications/marketing tool kit, including Light City images to use in marketing, promotional materials and social media
• Inclusion in the Brilliant Baltimore directory featured on LightCity.org and Light City press kit
• Feature article about Brilliant Baltimore, listing all participants, in an edition of the Light City daily newsletter
• Light City window cling to promote your building’s participation
• Complimentary passes to a special night at the Light City VIP Lounge

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FOR FURTHER QUESTIONS PLEASE CONTACT:  

Kyree Jones
Festivals Coordinator, Baltimore Office of Promotion & The Arts
Phone: (410) 752-8632 | Email: KJones@PROMOTIONandARTs.org

Brilliant Baltimore is a program of the Baltimore Office of Promotion & The Arts (BOPA).  Light City is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

CLICK HERE TO RETURN TO THE APPLICATION PROSPECTUS

The purpose of this survey is to receive feedback from vendors of the 41st season of the Baltimore Farmers Market & Bazaar.  Data being collected will be used to shape the direction of the market and for discovering topics of discussion in future vendor meetings.  Thank you for taking the time to fill it out

   The Baltimore Office of Promotion & The Arts is proud to present the 42nd Annual Baltimore Farmers' Market & Bazaar and is now accepting submissions for the 2019 Market season. The Baltimore Farmers' Market & Bazaar is a producer only market.  Farmers chosen for the Baltimore Farmers' Market & Bazaar, are  chosen for their commitment to the Baltimore regional community with  growing and raising fine products, and keeping the Maryland farming  heritage alive. They are producers and growers, not re-sellers. The  BFMB supports the Maryland Market Money Program, SNAP, WIC, and Senior Farmers' Market Nutrirtion Programs, and we hope for your participation in these important  programs. For more information, please contact the Maryland Farmers  Market Association <info@marylandfma.org>.As Maryland's largest producer Market, we operate on Sundays from April through December starting at 7AM to Noon. The Market is located outdoors, between Holliday Street, Guilford Avenue and Pleasant Street, off of the Pleasant Street exit of the Jones Falls Expressway (I-83). Contracts are for the complete season. Attendance is mandatory. Your space may be forfeited if more than 3 markets are missed.*Vendors must be set-up by 6:45AM and may not leave before 12:15PM. No moving vehicles allowed onsite between 6:45AM and 12:15PM. You must be off-site by 1:00PM. The Market takes place rain or shine. 

Key Dates:

Applications Live: Saturday, September 15, 2018

Applications Due: Monday, December 31, 2018 (midnight)

Notification of Application Status: First week of February 2019

Opening Day of Market: April 7, 2019

*Current & Former Vendors*:

• A new application is required every season 
• Participation in past Market seasons does not guarantee one's acceptance for future seasons
• The space you have been assigned to in past seasons is not guaranteed for future seasons   

Basic Guidelines Link : http://www.promotionandarts.org/sites/default/files/ckfinder/files/2019%20Baltimore%20Farmers'%20Market%20Guidelines.pdf  Vendors may load in and out at approved hours only, as stated in the guidelines.* Vendors may not share, re-sell, or sublet their space.   * Vendors may only sell approved items. There is NO RESELLING allowed.  * Insurance: Accepted Food and Farm Vendors must furnish BOPA with a Certificate of Insurance for General Liability ($1,000,000/$2,000,000 typical with specifics for special insurance needs  listed on the contract if selected), and all Vendors must furnish a copy of their Automobile Insurance Card. The certificate needs to name Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore as additional insured, and state that the coverage shall be primary to any insurance coverage held by Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore with respects to acts or omissions of the licensee.* Any food sold must be prepared and sold within the guidelines of the Baltimore City Fire and Health Departments, and you must get and have your Health Department Permit posted on-site.

Contact:

For more information about the BFMB, please contact: Sam Hanson, Baltimore Farmers' Market & Bazaar Manager Baltimore Office of Promotion & The Arts 443.263.4331    shanson@promotionandarts.org  

The Baltimore Office of Promotion & The Arts (BOPA) wants to hear from you!

Please take 5-10 minutes to complete this survey, which will help with our future plans and how BOPA can best serve our artists, partners, and patrons. Thank you for your participation!

*Please note: this form is only for 2019 MECU Neighorhood Event Grantees that recieved funding for the 2019 grant season.*

The 2019 MECU Neighborhood Event Grants Final Report form must be submitted by midnight on December 31, 2019. 

Please only submit complete final report forms including the itemized event final budget with receipts (template available), six pictures of the event including at least 1 showing the MECU Neighborhood Event banner in the background. Incomplete final report forms will not be consider, and your 2019 agreement will be considered breached.

If you have questions, please contact Symone Audain at (410)752-8632 or saudain@promotionandarts.org

Common Questions:

1. Should the final event budget be for the total I spent for the event or just for the amount I was granted?

The final event budget is the total that was spent for the event.

2. How should I upload receipts?

You can upload receipts as one PDF or separate files. Please make sure they are legible. You may want to include a note on the receipt, especially if the line items are abbreviated or cut off.

3. Do you actually check the final report?

Absolutely. We read each one and compare the final budget to the receipts submitted to check accuracy.

4. I understand you want an itemized final budget and receipts, but some things were donated.

In February of this year, immediately following the mandatory workshop, the point of contact listed on the original application received an email with an example of an 'In-Kind/ Donation Form' to be used to record donated items. If you have your own, please upload either under the receipts section. 

The Baltimore Office of Promotion & The Arts  in partnership with the Municipal Art Society of Baltimore City, Charles North Community Association and the Baltimore City Department of Transportation, offer artists and designers a unique opportunity to design and exhibit new outdoor sculpture along the medians of Baltimore’s North Avenue, between Maryland and St. Paul streets. Artist’s and Artist teams are invited to submit their qualifications and interest to this unique opportunity. 

Budget: $20,000 (all inclusive) 

Issued: January 31, 2019 

Deadline to Apply: 11:59 pm, March 21, 2019

Note- This is the application page, please follow this link to read the full Call to Artist document for this project.

The Baltimore Office of Promotion & The Arts  in partnership with Baltimore City Recreation & Parks offer artists and designers a unique opportunity to submit sculptural lighting design concepts to fit within the vaulted room of the renovated Reptile House in Druid Hill Park. 

Budget: $50,000 (all inclusive)

Issued: January 31, 2019 

Deadline to Apply: 11:59 pm, March 31, 2019

Note- This is the application page, please follow this link to read the full Call to Artist document for this project.

The Baltimore Office of Promotion & The Arts  in partnership with Baltimore City Recreation & Parks is accepting qualifications from professional artists or teams of artists in response to a public art opportunity for Baltimore’s new Cahill Community Recreation Center in Gwynns Falls/Leakin Park.  For this opportunity, Artists or teams with a demonstrated record of creating dynamic and playful outdoor sculpture from reclaimed timber and lumber, while responding to community input are encouraged to apply.

Budget: $130,000 (all inclusive)

Issued: January 31, 2019 

Deadline to Apply: 11:59 pm, March 21, 2019

Note- This is the application page, please follow this link to read the full Call to Artist document for this project.

The Baltimore Office of Promotion and The Arts (BOPA) is the Arts Council for the City of Baltimore. A 501(c)3 nonprofit organization, it produces festivals, special events and promotions for Baltimore City, and supports the community through arts and cultural activities, advocacy and support, and develops and administers funds, grant programs and community workshops. Through Creative Baltimore, BOPA grants funds to qualified artists, and arts and cultural organizations based in Baltimore City.

Mission, Vision & Values

BOPA strives to make Baltimore a more vibrant and creative city by:
•Producing high-quality special events, festivals and arts programming that stimulate communities economically, artistically and culturally.
•Inspiring and promoting literary, performing and visual arts, and artists.
•Celebrating Baltimore's rich, diverse heritage while enhancing the quality of life and sense of community for all residents.
•Forging partnerships that make Baltimore a premiere visitor destination.
•Managing cultural and historic attractions.
•Generating positive local, national and international publicity about Baltimore.

Creative Baltimore Fund Overview

Creative Baltimore has two primary grant programs:
Mayor’s Individual Artist Award – Project Support (PS) provides support for arts or cultural programs that promote public access and encourage the breadth of arts and/or cultural programming in our community.

General Operating Support (GOS) provides core support for established arts or cultural organizations that benefit the public and are artistically or culturally vibrant.

This document consists of the application guidelines and instructions for the General Operating Support program for FY20.

Panels
All BOPA grant programs are adjudicated using independent panels of arts and culture professionals from the region who evaluate and score applications. Panelists are appointed through open nominations and serve for specific grant programs and cycles.

Staff
BOPA grant programs are administered by professional staff responsible for ensuring an objective, equitable and transparent grantmaking process that meets BOPA’s mission and core values. BOPA staff members provide pertinent and uniform information to the public regarding the grant application process and ensure that program guidelines and requirements are applied consistently.

Ownership of Intellectual Property
BOPA does not own, collect royalties on or hold copyrights to artistic products resulting from its grants, nor will it take any action on behalf of the grantee (cultural partner) to protect the grantee’s intellectual property rights. BOPA does, however, have legal authority to reproduce and use submitted documentation (electronically and in print) of such artistic products for educational, promotional, official or noncommercial purposes.

Questions
For additional information on the General Operating Support FY20 application please contact:
Krista D. Green, Interim Arts Council Director, kgreen@promotionandarts.org.

News, updates and technical assistance workshops will be posted on the BOPA website, Facebook page and Twitter feed, and distributed through BOPA’s email distribution list. Interested applicants are encouraged to sign up at www.promotionandarts.org to receive notifications. 

General Operating Support Basics

Background
General Operating Support (GOS) grants provide unrestricted, core support for Baltimore City-based nonprofit organizations that have:
•a primary mission to create, produce, present or provide arts or cultural services for the public;
•a history of vibrant artistic or cultural programming; and
•a strong organizational capacity.

General Operating Support Timeline
January 31, 2019 - Application Available
March 31, 2019 - Application Deadline at 11:59 pm EST
April 2019 - Panel Review
June 2019 - Grant Awards Announced
July 1, 2019 - June 30, 2020 - Grant Period; All funded activities must occur during the grant period. 

Eligibility Criteria - Who May Apply
To be eligible for the GOS grant program, applicant organizations must meet each of the following criteria:

Have a primary mission to provide programs or activities in areas directly concerned with arts or cultural heritage for the general public. BOPA defines arts and culture as including, but not limited to, literature, theater, music, dance, ballet, painting, sculpture, photography, motion pictures, architecture, archaeology, history, natural history, or the natural sciences. 

Have a permanent and viable base in Baltimore City for a minimum of three years prior to the submission deadline for the FY19 General Operating Support application.

Be and have been a 501(c)(3) organization for at least three years or be a successor to an arts or cultural organization that had been a 501(c)(3) tax exempt organization for at least three years prior to the submission deadline. Organizations that utilize fiduciary organizations are eligible.

Employ for a minimum of two years prior to the submission deadline at least one paid, professional artistic and/or administrative staff person working a minimum of 20 hours per week (or 1,040 hours per year) at or above the state-designated minimum wage. This staff person should receive an IRS Form W-2 from the applicant organization reporting wages and withheld taxes and should have approval from the applicant organization’s Board of Directors to sign for financial transactions and grant-related documents.

Provide Independently Certified Audited Financial Statements for FY17 and FY18 if its annual budget is $500,000 or more; or provide either Independently Certified Audited or Reviewed Financial Statements for FY17 and FY18 if its annual budget is less than $500,000.

Have a Certificate of Good Standing certifying that the applicant is a registered nonprofit corporation, in good standing, in the State of Maryland.

Who May NOT Apply
The following types of organizations are not eligible to apply to the GOS Program (this list is not meant to be exhaustive): units of government, including K‐12 school districts; public colleges and universities; libraries; individuals; organizations that are the primary responsibility of a government agency; private K‐12 schools; private libraries; organizations that are not in good standing with BOPA and/or not in compliance with previous grants. Additionally, organizational partners to artists receiving Project Support are not eligible for GOS funding in the same grant cycle.

Funding Restrictions
Creative Baltimore funds cannot be used for: religious ceremonies or events advancing or inhibiting a particular religious ideology; fundraising or advocacy of specific political causes or candidates; capital improvements (facilities and equipment); agent’s fees for programs contracted through commercial agencies; and travel outside of the United States.

 

The Baltimore Office of Promotion and The Arts (BOPA) is the Arts Council for the City of Baltimore. A 501(c)3 nonprofit organization, it produces festivals, special events and promotions for Baltimore City, and supports the community through arts and cultural activities, advocacy and support, and develops and administers funds, grant programs and community workshops. Through Creative Baltimore, BOPA grants funds to qualified artists, and arts and cultural organizations based in Baltimore City.

BOPA strives to make Baltimore a more vibrant and creative city by:

•Producing high-quality special events, festivals and arts programming that stimulate communities economically, artistically and culturally.
•Inspiring and promoting literary, performing and visual arts, and artists.
•Celebrating Baltimore's rich, diverse heritage while enhancing the quality of life and sense of community for all residents.
•Forging partnerships that make Baltimore a premiere visitor destination.
•Managing cultural and historic attractions.
•Generating positive local, national and international publicity about Baltimore.

Creative Baltimore Fund Overview

Creative Baltimore has two primary grant programs: 

Mayor’s Individual Artist Project Support (PS) provides project support for arts or cultural programs that promote public access and encourage the breadth of arts and/or cultural programming in our community.

General Operating Support (GOS) provides core support for established arts or cultural organizations that benefit the public and are artistically or culturally vibrant.
Panels
This application is for Individual Artist Project Support.

All BOPA grant programs are adjudicated using independent panels of arts and culture professionals from the region who evaluate and score application. Panelists are appointed through open nominations and serve for specific grant programs and cycles.

Staff
BOPA grant programs are administered by professional staff responsible for ensuring an objective, equitable and transparent grantmaking process that meets BOPA’s mission and core values. BOPA staff members provide pertinent and uniform information to the public regarding the grant application process and ensure that program guidelines and requirements are applied consistently.

Ownership of Intellectual Property
BOPA does not own, collect royalties on or hold copyrights to artistic products resulting from its grants, nor will it take any action on behalf of the grantee (cultural partner) to protect the grantee’s intellectual property rights. BOPA does, however, have legal authority to reproduce and use submitted documentation (electronically and in print) of such artistic products for educational, promotional, official or noncommercial purposes.

Questions
For additional information on the Mayor’s Individual Artist Project Support FY20 grant application please contact:
Krista D. Green, Interim Arts Council Director, kgreen@promotionandarts.org, 410-752-8632.

News, updates and technical assistance workshops will be posted on the BOPA website, Facebook page and Twitter feed, and distributed through BOPA’s email distribution list. Interested applicants are encouraged to sign up at www.promotionandarts.org to receive notifications. 

Individual Artist Project Support Basics

BackgroundThe purpose of BOPA’s Creative Baltimore Fund Individual Artist Project Support grant program is to promote public access and encourage the breadth of arts and/or cultural programming in our community by supporting Baltimore City-based projects. Projects are intended to promote interest and provide accessibility to arts and culture throughout Baltimore’s diverse neighborhoods. We encourage artists and partner organizations to be inventive, and propose arts and cultural experiences that have lasting community impact. Projects should promote active community participation and a process of discovery in art and culture. The Mayor’s Individual Artist Project Support grant will award up to $5,000 to and individual artist.

Grant applications are adjudicated through a public panel review process. In FY20, the grant period will be July 1, 2019 – June 30, 2020.
Grant requests up to and including $5,000 for Individual Artist(s) and partner 501c3 organizations based in Baltimore City.
Application consists of 8 narrative questions, budget and support materials


Individual Artist Project Support Timeline
January 31, 2019 - Application Available
March 31, 2019 - Application Deadline at 11:59 pm EST
April 2019 - Panel Review
June 2019 - Grant Awards Announced
July 1, 2019 - June 30, 2020 - Grant Period; All funded activities must occur during the grant period.  

Eligibility Criteria - Who May Apply
To be eligible for the FY20 Project Support grant program, applicant individuals and organizations must meet each of the following criteria:

• Individual and/or groups of practicing professional artists 18 years of age or older organizing projects in Baltimore City with experience or background that demonstrates their ability to administer a community arts project. Employees of BOPA are not eligible.

•Partner Organizations must be a nonprofit, tax exempt organization with a 501c3 determination letter from the Internal Revenue Service.
•Have a Certificate of Good Standing certifying that the applicant is a registered nonprofit corporation, in good standing, in the State of Maryland.
• Have a permanent and viable base of operations in Baltimore City for at least one year prior to the grant application deadline.
• Have produced or presented arts / cultural program(s) open to the public within the previous two years prior to the grant application deadline.
• Provide the required financial documentation.

Who May NOT Apply
The following types of organizations are not eligible to apply to the FY18 Project Support grant program (this list is not meant to be exhaustive): units of government; religious institutions without a separate 501c3 organization that specifically administers non-sectarian public programming; organizations that are not in good standing with BOPA and/or in compliance with previous grants. Additionally, organizations receiving a General Operating Support grant from BOPA are NOT eligible to receive Project Support funding in the same grant cycle.

Funding Restrictions
BOPA funds cannot be used for: religious ceremonies or events advancing or inhibiting a particular religious ideology; fundraising or advocacy of specific political causes or candidates; capital improvements (facilities and equipment); agent’s fees for programs contracted through commercial agencies; and travel outside of the United States.

REQUIRED DOCUMENT CHECKLIST

The following materials are required and should be submitted with the completed application. Fields to upload each document are provided. Please submit your documents in PDF.

Individual Artist Resume
Individual Artist List of Work
Project Budget
Most current audited financial statement for the partner organization, or IRS 990N
Copy of 501 (C) (3) tax exemption determination letter
Copy of Maryland Certificate of Good Standing

Community Arts Grant awards funding to Baltimore City artists and neighborhoods who work together to creatively reimagine and enliven public spaces through new mural art projects.  The Artist-neighborhood collaborative projects must be free and open to the public and exist in outdoor, publicly accessible space.

The 2019 Community Arts Grant is made possible by the generous support of the Baltimore Department of Housing and Community Development, and the City of Baltimore, Catherine E. Pugh, Mayor

Grant Timeline

• Grant Information Session-1 on Wednesday, February 20, 2019 at School 33 Art Center, 1427 Light St, Baltimore, MD 21230 from 6pm-8pm 
• Application Opens on: 1/31/19
• Application Deadline: 3/31/19
• Grant Award Notifications are announced in April, 2019
• Project Completion Deadline: October 1, 2019
   

Project Eligibility 

All projects must be publicly visible and accessible at no cost to the public.
Eligible projects: new mural art works (restorations are not eligible for funding).

Applicant Eligibility
This grant program is open to Baltimore City neighborhood and community-based organizations that partner with artists, artist teams, designers, design teams, or arts organizations. 

• The lead applicant must be designated by the IRS as a non-profit 501(c)3 organization. If this is not the case, applicants can apply through a 501(c)3 organization that agrees to act as the fiscal agent.
• Employees of the Baltimore Office of Promotion & The Arts are not eligible to apply.

Selection Criteria
Projects will be evaluated based on the following criteria:

• Artistic Merit
  • Project must exhibit excellence in design and concept
  • Project must thoughtfully respond to the space in which it exists
• Visual Impact / Visibility
  • Project must creatively redefine a public space, draws people into the community, and engages community residents
  • The project benefits the neighborhood by heightening the visibility of the community as a creative and vibrant place in which to live, work and/or do business
• Appropriateness of Budget
  • Revenues and expenses must add up
  • Artists must be paid for their work. 
• Community Involvement and Impact
  • A full range of community residents must be involved and actively engaged in the proposed project
  • Applicants not representing the official community organization must provide a letter of support from the official community organization
• Project Feasibility
  • Appropriate oversight and management must be evident to ensure a well-organized project and a positive benefit to the community
  • Clarity and feasibility of described project and stated goals
  • Permission from the property owner (Right Of Entry) must be attained to execute the project on the proposed site
  • The project plan and timeline must be realistic and on track for project completion by October 1,  2019
• Quality and uniqueness of proposed project
   

Projects may require:

• Right-of-Entry  (ROE) agreement with property owner
• Equipment Rental Agreement
• Right of Way (ROW) permit from DOT to close a side walk or curb lane
• Memorandum of Understanding (MOU) between Artist and Property Owner (site access schedule / time line)
• Permit review
• Environmental Review
• Certificate of Insurance
• Budget for artist fee, supplies and installation expenses
• Artist Design and install time schedule
• Onsite Operations Manager 
• Local community outreach (Communities must have an opportunity to provide input/feedback on the project)

Review Process

Applications will be evaluated by an independent panel of jurors comprised of regional arts, culture and community development leaders, local residents and stakeholders. Once jury recommendations are made, projects undergo environmental review for final approval.

Responsibilities of Prize Recipients

• Prize money is disbursed on reimbursable basis in increments over the duration of the project. Winners are responsible for retaining all receipts, and must adhere to their approved budget limits, and expense categories: Artist Fee, Material Supplies Costs, and Installation Costs. Expenses that fall outside of Artist Fee, Material Supplies Costs, and Installation Costs are not reimbursable. Sales tax will not be reimbursed. Documentation of, and receipts for expenses related to: material supplies, artist fees, and installation costs must accompany a closing budget, final report and photographic evidence of completed mural work.
• Prize winners must submit periodic reports on the progress of the project. 

Budget
Project budgets must be submitted as part of your application. Budgets should realistically reflect the costs of executing the project. Eligible project expenses are: material supplies costs, artist fees, installation costs. Matching funds are not required for this grant, however, if the project budget exceeds the total award amount requested, the source of additional funding must be made clear in the proposed project budget. 

An organizational operating budget for the most recently completed fiscal year must be submitted for the lead applicant organization.

Contact

The Community Arts Grant is a program of the Baltimore Office of Promotion & The Arts.
For more information on this program or for technical assistance, contact:
Chris Brooks | 410.752.8632 | cbrooks@promotionandarts.org

Community Arts Grants:

• support communities and artists working together in a collaborative way 
• support the creation of temporary public art projects on highly visible sites
• support the active engagement of local community residents in the project design
• support the creation of art on outdoor, publicly accessible spaces, free and open to the public

The Baltimore Office of Promotion & The Arts (BOPA) in partnership with Youth Resiliency Institute, Baltimore City Recreation and Parks, Catholic Charities, and the South Baltimore Gateway Partnership presents the SoBo Summer Music Series. The SoBo Summer Music Series is a sequence of free concerts at various locations throughout South Baltimore featuring contemporary jazz and R&B. The series aims to activate greenspaces and community gathering locations in less frequented neighborhoods, with a particular focus on Cherry Hill, Westport, Lakeland, Sharp Leadenhall and Carroll Park neighborhoods.  

South Baltimore is the entrance point for most visitors to the city, coming in off I-95 from the south, and home to some of the city's major attractions: Fort McHenry, Oriole Park at Camden Yards and M&T Bank Stadium. Those who dig a little further into South Baltimore will find a vibrant dining and nightlife scene, as well as venerable, but less visited neighborhoods that define what it is to be “authentic” Baltimore.

Most events are produced specifically for the series, while others are existing events with a music component, such as the farmers’ market at the Baltimore Museum of Industry and the Federal Hill Jazz Festival. In addition to the concerts, some events have pre-show activities such as music workshops.  

This year, community based groups, coillitions, organizations and associations are invited to submit proposals for the summer of 2019.  

ELIGIBILITY:

Applicants must be a community 501(c)(3) organization or have a fiscal sponsor based in South Baltimore. Proposed events must be free, open to the public and take place in one of the following South Baltimore Nieghborhoods between June 1, 2019 - September 15, 2019. 

Cherry Hill, Westport, Lakland, Pigtown/ Washington Village, Federal Hill, Riverside Otterbien, Ridgley's Delight, Sharp-Leadenhall, Mount Winan's, Carrol Camden Industrial Area, Barre Circle, and St. Paul.

Grants are awarded on a competitive basis. Required materials include a completed application, tax exemption documentation, financial statement and project budget that cannot exceed $1,500. 

APPLICATION GUIDELINES:

1. The event must be free, open to the public, and take place in Baltimore City between June 1, 2019 - September 15, 2019.
2. An organization can only apply to produce one event; however, the event can be a series (i.e. Friday Night Movie Series in the month of August).
3. The requesting organization must have at least 4 members and a bank account in the organization's name.
4. Applicants must be designated by the IRS as a 501(c)(3) organization. If this is not the case, applicants can apply through a 501(c)(3) organization that is associated with the project.
5. Grants are awarded on a competitive basis and judged on criteria listed in this application. First time applicants are encouraged to apply. 
6. Event budgets cannot exceed $1,500 dollars.
7. All decisions are final; there is no appeal process. Applications are accepted in good faith.  The Baltimore Office of Promotion & The Arts, and the SoBo Summer Music Seres program shall be held harmless in the event of changes in the leadership or structure of organizations receiving grants. 

APPLICATIONS ARE JUDGED ON THE FOLLOWING CRITERIA:

1. Clarity: Are the project/event objectives clearly described? Is the budget and personnel adequate to accomplish event objectives? Did the organization use the budget template provided as an guideline of what items to include?
2. Readiness: Is the project ready to proceed and can objectives be accomplished in a realistic and timeline manner?
3. Value: Does the project benefit the community by engaging members? Can this event be duplicated in the future without significant financial assistance? 
4. Community: How does your event help make South Baltimore more vibrant, safer, stronger, and healthier?

NOTIFICATION:

Grant recipients will receive an acceptance Letter via email the week of April 15, 2019. The Letter of Agreement will be sent via DocuSign and due April 22, 2019. 

RESPONSIBILITIES OF GRANT RECIPIENTS:

1. Accept no sponsor representing a financial business for the event (i.e. other credit unions, banks, etc.)
2. Attend 3 mandatory planing sessions.  If someone is not able to represent your organization, you will not be awarded your grant. Session dates will be announced to grant recipients upon acceptance.
3. Send proof of deposit of the check seven business days after receipt.
4. Credit all promotional material with BOPA and Music Series sponor logos (TBA)
5. Display Sponor Banners at your event (TBA).
6. The Final Report Form must be submitted by September 20, 2019. This form requires: a) A brief account of expenses two weeks after the event; b) at least six JPEG formatted digital photographs documenting your event.  Original photos will not be accepted. 

APPLICATION PROCEDURES:

Complete and submit the application by the deadline of March 29, 2019. For additional information, please contact David D. Mitchell, Program Coordinator for South Baltimore Initatives at dmitchell@promotionandarts.org or (443) 263-4353. 

The SoBo Summer Music Series is supported by South Baltimore Gateway Partnership, and the Baltimore Casino Local Development Council.  It's administered by the Baltimore Office of Promotion & The Arts, with addtional support from Youth Resiliency Institute and Baltimore City Recreation and Parks.

TIMELINE:

SoBo Summer Music Series (FY19 - summer)

Information sessions                                                                                  January

Neighborhood Application Opens                                                            January 

Neighborhood Application Closes                                                            March

Advisory Panel Review                                                                               March

Applications selected                                                                                 March

Award Notification                                                                                      March

Event planning with Community Associations                                         April - May

(3 Meetings per Community)

1st Disbursement  to Neighborhoods                                                        May       

Start of the SoBo SMS 2019                                                                       June

End of SoBo SMS 2019                                                                               September 

2nd Disbursement to Neighborhoods                                                       September

(Contingent on Final Report)                                      

Final Reports Due                                                                                        September

The Baltimore Office of Promotion & The Arts in partnership with Baltimore City Recreation & Parks and support from the South Baltimore Gateway Partnership is excited to announce Art on the Waterfront 2019, the secound annual exhibition of temporary sculptures and public art installations located along the beautiful natural waterfont setting of south Baltimore's  Middle Branch Park and the  Gwynns Falls Trail.

Budget: $500-$5,000

Issued: January 31, 2019 

Deadline to Apply: 11:59 pm, March 21, 2019

Note- This is the application page, please follow this link to read the full Call to Artist document for this project.